Expression of Interest (EOI) for Statutory Audit FY 2081/82

Hill Development and Conservation Group Nepal

Expression of Interest (EOI) for Statutory Audit FY 2081/82 

Background: 

Hill Development and Conservation Group Nepal (HDCG Nepal) is a Nepali governmental organization. Considering the growing needs and demands generated through the increasing popularity of its social work. HDCG Nepal was officially registered as HDCG Nepal in 2056 B.S. of Solukhumbu district. It works in affiliation with the Social Welfare Council of Nepal, HDCG functions as a not-for-profit organization and is not based on any religion, ethnicity, or political party. It currently works with other non-governmental organizations in remote mountain areas to improve livelihood, to create awareness on sustainable conservation practices and to restore natural and cultural assets of the indigenous communities.

Hill Development and Conservation Group Nepal (HDCGN) hereby request for submission of comprehensive proposals for Statutory Audit for the fiscal year 2081/82 from eligible Chartered Accountancy firms. 

1)    Call for Consultancy:

Hill Development and Conservation Group Nepal (HDCGN) seeks the service of a Chartered Accountancy (CA) firm to conduct a statutory audit (SA) in accordance with the standard/ procedure of audit. The appointment will be for one year, to cover the period from Shrawan 1,2081 to Ashad 32, 2082.

2)    Objective of the Assignment:

The overall objective is to provide the assurance of quality and compliance in terms of policy, spending, and reporting to maintain the overall financial integrity of the Hill Development and Conservation Group Nepal (HDCGN).  The following two components will specifically inform the overall objective of this SA:

i.    Audit Scope: the audit of financial transactions of HDCGN, but is not necessarily limited to, the following:

a.    Financial accounting, monitoring, and reporting.

b.    Management systems for recording, documenting, and reporting on resource utilization.

c.    Equipment and management; and

d.    Management structure, including the adequacy of appropriate internal control and record-keeping mechanisms.

ii.    Audit Certification: the audit must be reviewed, confirm, and certify:

a.    The disbursements are made in accordance with the activities and budgets,

b.    The disbursements are supported by adequate documentation.

c.    The financial reports as fairly and accurately presented.

d.    An appropriate management structure, internal controls, and record-keeping systems are maintained.

e.    The procurement, use, control, and disposal of non-expendable equipment are in accordance with the guidelines.

3)    Activities:

The SA will carry out the following, but not limited, activities under the assignment:

a.    Consult with relevant units and stakeholders as necessary.

b.    Obtain and analyze existing documentation.

c.    Review the procedures and systems currently in use and relate them to the Finance Manual.

d.    Perform test–checks on accounts and documents as necessary to obtain reasonable assurance that the financial report is fairly and accurately presented.

e.    Write the audit report with recommendations for action.

The audit will be conducted in accordance with the following, but not limited to, references in addition to professional judgment:

i.    Nepal Standards on Auditing (NSA) promulgated by the Institute of Chartered Accountants of Nepal (ICAN).

4)    Deliverables:

The audit firm shall submit the following:

• The Auditors, on completion of the audit work, will submit three original copies of the audit report.
• Reports appended to the Financial Statements along with the reports for the attention of the    chair of the organization
• Management Letter identifying key findings and recommendations
• All reports must be submitted in both hard copy and digital formats (PDF, Excel as applicable).

5)    Duration of the Consultancy:

The duration of the consultancy is approximately 15 days between Shrawan 29 to Bhadra 12, 2082.

6)    Eligibility Criteria for Statutory Auditors:

Any eligible Class A Chartered Accountancy Firm as per the prevailing laws of Nepal fulfills the following additional criteria and may submit its proposal for audit for F/Y 2081/82:

• With 3 years of experience in auditing in non-profit organizations.
• With a team of Qualified Chartered Accountants.
• Knowledge of relevant Government of Nepal (GON)’s latest policy, procedure, regulations, and requirements applicable to non-profit organizations in Nepal, both in terms of technical and financial. 
• Others relevant to efficiently carry out the deliverables listed above. 

7)     Submission of EOI:

Interested Nepali citizens/firms meeting the above qualifications can submit their EOI with (1) a cover page, (2) a brief technical and financial proposal, not more than 5 pages, (3) an updated CV of the team leader and    members with PAN/VAT certificate, and (4) company profile with tax clearance and certificate, as applicable.  Please submit your EOI and required documents electronically to hdcg.bung@gmail.com by/before, August 13, 2025, with EOI for Statutory Audit in the subject line. Please ensure that the attachment should not be larger than 10 MB. Only shortlisted applicants will be invited for further training. 

HDCGN reserves the right to accept or reject any or all proposals without assigning any reason whatsoever.