Executive Assistant/Campaign Coordinator



Vacancy Announcement: Executive Assistant/Campaign Coordinator (Lalitpur, National Office) 

Deadline: Tuesday, 3rd June 2025

World Vision is a child focused relief, development and advocacy organization that contributed to transformation in the lives of millions of children around the world in vulnerable situations. We are driven by Christian values to serve children and families regardless of their religion, age, gender, ethnicity, class and caste.

Here’s where you come in:

This position will be responsible for providing executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the National Director. The positions will also provide support to WVI Nepal’s advocacy agenda, working closely with and supporting the Advocacy and Campaign Manager on advocacy and campaign related initiatives and priorities.

Major Responsibilities

1. Completes a broad variety of administrative tasks for the National Director including:

• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for ND, some of which may have organizational impact.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures ND's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the ND's time and office. Supports ND's outreach activities.
• Communicates directly, and on behalf of ND, with donors, WVI Nepal staff, and others, on matters related to ND's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ND, including those of a sensitive or confidential nature.
• Provides a bridge for smooth communication between the ND's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the ND to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping ND updated.
• Provides support to ND on monitoring and reporting of “country strategy” implementation ensuring regular updates on external landscape, country situation/context and timely collation of strategy and annual business plan reports.
• Facilitates cross-divisional coordination of travel and outreach plans

2. Provide support to WVI Nepal’s advocacy agenda, working closely with and supporting the Advocacy and Campaign Manager on advocacy and campaign related initiatives and priorities.

3. Support advocacy teams in national and field offices to coordinate with internal departments and external partners to consolidate, contribute and execute advocacy priorities and initiatives.

4. Represent WVI Nepal in the external meetings, workshops related to advocacy and campaign focus goals and objectives.

Requirements Include:

Required Education and Professional Experience

• Bachelor’s degree in any discipline
• Relevant policy and advocacy experience of at least two years
• Expert level written and verbal communication skills
• Strong interpersonal skills and ability to build relationships
• Knowledge of global time zones
• Demonstrate proactive approaches to problem solving
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Competent in the use of Microsoft Office computer programs including Word and Excel.
• Minimum of 3 to 5 years experiences supporting C-level executives specially in non-for-profit organizations
• General experience in project management, with specific experience in the production of diverse and creative communications projects including publications, multi-media, websites/pages, photo and video reports, etc.
• Experience working in a field context, including conducting interviews and taking photos.
• Knowledge and skills in interpersonal and cross-cultural communication

Preferred Knowledge and Qualifications

• Master’s degree in public policies, social policies, law, development studies/management, political science, communication studies, social studies or other relevant subjects
• Demonstrated experience working on advocacy campaigns
• Strong decision-making capability and emotional maturity
• Understand WV operation, structure and ministry

Others

• Serves as a liaison to the senior leadership teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects as assigned by National Director.
• Responsible to support advocacy team to coordinate with internal departments and external partners to consolidate, contribute and execute advocacy campaign priorities and initiatives.
• Responsible to support on monitoring and reporting of “country strategy” implementation and collation of strategy and annual business plan reports
• Will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Is This Job for You?

World Vision is dedicated to our team members’ development and their success. We aspire for all employees to be fulfilled through their work and their contributions to an organization working to provide long-term sustainable solutions to the world’s most vulnerable people.

Candidates fulfilling the criteria mentioned above may apply by Tuesday, 3rd June 2025.

For more details on the position and application.

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Executive Assistant/ Campaign Coordinator

For more information on World Vision International Nepal please visit our website: https://www.wvi.org/nepal

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVI Nepal reserves all rights to qualify/disqualify applications in any case.

People & Culture Department

World Vision International Nepal