Executive Assistant

Description

ABOUT Ayaansh Technologies Pvt. Ltd.

Ayaansh Technologies is a software development company. We’re a dedicated team of software and IT professionals working in various software portfolios including healthcare, High Performance Computing, VOIP and etc.

POSITION:

Executive Assistant

·       Support the COO and other staff with appointment setting, calendar management and correspondence.

·       Assist in board and founder relations, including scheduling, document preparation and logistics for board meetings.

·       Coordinate staff meetings, take and disseminate meeting notes.

Finance & HR support

•       Support all staff with recruitment – including the co-ordination of the entire process,   advertising where appropriate, short listing, arranging interviews, etc.

•       Manage absence record keeping.

•       Assist with the collation and recording of invoices for payment runs.

•       Assist with the maintenance of staff personnel files.

•       Assist with financial record keeping where required.

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Office management

•       Perform receptionist duties: answering the phone, taking messages, filing mail processing and coordinate with office messenger for office cleanliness and presentation.

•       Run errands, manage supplies, and all relevant vendor relations.

•       Coordinate the hiring of interns.

•       Ad-hoc updates to the employee handbook and associated organizational policies and procedures.

•       Assist with recruitment of staff and maintenance of personal files & benefit plans.

Essential

Undergraduate degree, preferably BBA.

·       At least two years professional work experience (internships qualify).

•       Outstanding oral and written English communication skills.

•       Excellent numeracy and MS Office (specifically Excel) skills.