Estate Clerk

Estate Clerk (E1 – Internal & External)

British Gurkhas Nepal (BGN), UK Ministry of Defence (MoD)

Apply before: 17 December 2025

Ref No: 123; Issued date: 03 December 2025

Contents:

Location

About the job

Benefits

Things you need to know

Apply and further information

Location:

HQ British Gurkhas Nepal (BGN)

British Gurkhas Nepal BGN(K)

Nepal

About the job:

Introduction:

Estate clerk is directly responsible to the Quarter Master (QM) and Defence Infrastructure Organisation Nepal DIO(N) UK in the management and administration of all BGN Estate in order to ensure that BGN is able to carry out its core functions of the Regional Command mission.

In BGN, our civilian staff underpin and facilitate our ability to recruit Gurkhas into the British Army.   In BGN we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work.

We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train, and promote people based on merit and inspire to create an inclusive workplace free of discrimination. All job adverts in BGN are subject to fair and open competition.

This position is advertised at 37 hours per week.

Job description/Responsibilities:

• Support the QM BGK/DIO(N) UK in the daily management and administration of all BGN estate responsibilities
• Responsible for the large volume of incoming telephone calls, assist callers, provide information make an appointment to schedule a meeting between landlords and QM BGN when required.
• Prepare visit programme as per BGN visit programme format for the DIO(N) Land Management Services (LMS) and the team and ensure accommodation for the visitors in order to give best of customer service.
• Maintain an up-to-date record of all BGN and BGP Service Family Accommodations (SFAs) and Substitute Service Family Accommodations (SSFAs) and encroachments.
• Prepare and plan allocation forecast of hirings and married quarters for the occupants in liaison with QM, DIO(N) and Accommodation Service Unit (ASU) in compliance with JSP 464.
• Collecting information while hiring a new property, comparing and negotiating rent in liaison with various estate agents, Landlords and local brokers and preparing necessary documents (New Requirement Form) NRF for overseas SSFA or Substitute Service Single Accommodation/Statement of Requirement SSSA/SOR. 
• Knowledge of housing management legislation (ghar banaune muluki ain), basic building construction, relevant government policy and current market value and housing issues as per Nepal Government.
• Ensure all new properties are in compliant with JSP 464 (i.e within 500 metre radius), parking space, garden and well secured compound wall and gate for safety.
• Monitor and review lease/contract and understanding clauses on increments, termination, extension and preparing Deed of Variations (DOVs).
• Process applications 1132 according to the JSP 464 and maintain records and file.
• Assist and advice QM in problem solving in terms of disputes (lease, increment, termination, extension, external and internal refurbishment works.
• Liaise with DIO(N) UK directly in the absence of QM relating to the estate issues.
• Ensure the payment of rent to Landlords as per their lease agreements and arrange Govt tax deductions (10%), and coordinate meeting with Landlords for QM BGK and DIO(N) UK.
• Maintain up to date records of tax papers and make available to the Landlords when necessary.
• Issue SFA confirmation letter as per Combined Accommodation Assessment System (CAAS) banding as well move in and move out programme for incoming and outgoing personnel and their families.
• Conduct regular checks of all BGN hiring in liaison with ASU in order to identify faults and for the maintenance in liaison with Landlords and DIO(N) and communicating outcomes to tenants.
• Ensure and prepare encroachment rents and other charges are collected where applicable.
• Advice and assist QM BGN while handling breaches of tenancy and leasehold agreements, which could culminate in carrying out evictions
• Ensure that SDV sheet i.e. data base for hirings and Landlord's details are correct while preparing for UK DIO(N) LMS.
• Provide accurate information regarding SFA application procedures to both incoming and outgoing personnel.
• To assist commercial officer in the selection of appropriate/reliable suppliers by surveying market.

You will be an individual with energy, enthusiasm and experience who will relish the opportunity of working in BGN and thrive in a challenging environment. Estate Clerk is to follow the instruction given by the Line Manager adhere to Job Description for guidance and contribute diligently towards the team. Candidate should be able to work well in a team understanding the duty. Must be able to demonstrate the behaviours which is available as a link below.

Success Profiles (click here to learn about Behaviours required for this job)

Work Experience:

• Minimum 3 years of experience in related Estate Management.

Qualification:

• Academic – Higher Secondary Studies (+2 or A levels)
• Technical – Familiar with MS Office Suite’s Applications (Including Access + Excel), Ability to evaluate and analyse numerical data, Accuracy in accounting, Knowledge of Customer care
• English – Excellent Written and Spoken
• Nepali – Excellent Written and Spoken

You will be assessed on your English language skills and IT skills test including (Outlook, Word and Excel) to qualify for interviews during the sifting and selection process.

Behaviours:

We'll assess you against these behaviours during the selection process: See this Success Profiles (please ensure you have read this and are well conversant with the behaviours asked for selection and interview).

• Working Together
• Communicating and Influencing
• Delivering at pace

Benefits & Working Environment:

• Salary 95,534.00 NPR per month (Permanent).
• Gratuity after completing 3 years’ service.
• Dashain Bonus & Retirement Funds (EPF) & CIT (Optional).
• Annual leave 25 days and public holidays 10 days.
• 100% reimbursement of medical expenses for Job Holder and limited reimbursement for immediate dependents.
• Child allowance for up to 18 years.
• Please be advised that the Department is conducting a review of all terms and conditions and pay-related allowances which could impact on those allowances that the post currently being advertised attracts.

Things you need to know:

Security Check:

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Govt of Nepal Police Report for employment in Nepal.

Medical Check:

Your employment with BGN is subject to clean Medical Examination reports for BGN Civilian Staff Employment.

Selection process details:

You will be assessed on your English language skills and IT skills test to qualify for interviews during the sifting and selection process.

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

We will assess you against these behaviours during the selection process:

Success Profiles (Please ensure you have read this and are well conversant to the behaviours asked for)

Candidates will be required to provide Prior Employment details to include job history; qualification details and previous skills and experience using the BGN Application Form ONLY. NO CV’s to be attached.

Candidates will be required to provide a statement of suitability of no more than 250 words. Please provide experience relevant to the role. (Please don’t repeat your Job history and Qualifications/Training in this section.)

Nationality requirements:

Open to Nepali nationals only.

Apply and further information:

• Please use this Application Form.
• Please include “Job Advert 0123” in your subject line.
• No CV and Certificates to be attached.
• Fully Completed Application Forms are to be emailed: Bgn-CS-Hiring@mod.gov.uk
• Incomplete Application Forms will be rejected and will not be considered.
• Selection will take place by the month of January 2026 at the British Gurkhas Nepal (BGN).

Applicants who influence or manipulate the selection/recruitment process in any form/way will be disqualify for this job and future employment with BGN.

Contact point for applicants:

Email: Bgn-CS-Hiring@mod.gov.uk