DRR Programme Manager

The DRR Programme Manager (DRR PM) is a team member of the Danish Red Cross (DRC) delegation in Nepal. The overall purpose of this position is to support the Nepal Red Cross Society (NRCS) strengthening NRCS HQ and District Chapters capacities in Inclusive Community Based Disaster Risk Reduction interventions. The DRR Programme Manager will work closely with and report to the DRC Country Manager who is responsible for the development of the partnership with NRCS and management of the overall DRC programme portfolio in Nepal. 

NOTE: DRR Programme Manager will work in the Nepal Country office based in Kathmandu.  Danish Red Cross have had a longstanding partnership with the Nepal Red Cross Society (NRCS) having worked closely with them for several years, working alongside in the April 2015 earthquake response and recovery, as well as in the delivery of disaster risk reduction and community preparedness programmes. This role is based in country with regular field visits to programme areas and will support 1-3 staff (Project Coordinator and/or Senior Project Officers), as well as collaborating with other PMs, Finance Manager, Senior Finance Officer and Finance and Administration Officer. The DRR PM will report to the Country Manager.

The overall purpose of the position is to support the Nepal Red Cross Society (NRCS) in strengthening NRCS HQ and District Chapters capacities and to support the NRCS to develop and implement DRR programmes. The DRR PM is also responsible to support NRCS with the development of project concepts, documents, management and budget control, including monitoring and evaluation, timely reporting, and review in line with programme objectives, indicators, work plans and organizational strategies. The DRR PM will be responsible to support initiatives to increase the NRCS capacity and coordinate with the Government of Nepal and other key stakeholders at the national, provincial and local level. They will work closely with NRCS to promote and enhance strategic and operational integration to enhance efficiency and quality of programming in accordance with the NRCS strategies. The DRR PM will liaise and work in close coordination with the Red Cross Red Crescent Movement to build the capacity of NRCS programming. This includes work with NRCS, International Committee of the Red Cross (ICRC), International Federation of Red Cross and Red Crescent Societies (IFRC) and other PNSs

In addition, the DRR PM will support ad-hoc disaster operations (if any) and project formulations and resource mobilisation in Nepal.

Programme Management

• Provide oversight and guidance for the assigned ongoing projects to ensure the technical quality of the activities as well as projects’ progress as per programme documents, logframe, budget, action plans, donor requirements and risk management analysis including:
  • Provide technical support to NRCS programme team in planning, revisions and implementation of project action plans and activities.
  • Support NRCS in development and implementation of project quality assurance system, ensure technical quality of programme activities and monitor the impact of activities and feed this back into the project design and implementation.
  • With the assistance from the Senior CEA/GESI/PGI Officer, support NRCS to ensure consistent application of Community Engagement and Accountability (CEA), Gender Equality and Social Inclusion (GESI), Protection, Gender and Inclusion (PGI) and Child Protection policies.
• Responsible for completion of the projects under her/his responsibility, including developing of ToRs for programme review/evaluation missions and coordinating those missions jointly with the team, organizing value-added trainings, monitoring budgets, preparation of reports and project management notes.
• Support NRCS in developing and maintaining partnerships as required to support the development of future programmes.
• Proactively seek funding identifying and engaging potential donors, identify and formulate jointly with NRCS project proposals to donors, including preparation of project applications, budgets and facilitation and/or undertaking of needs assessments.
• Actively contribute to the risk management plan and mitigations that identify the major financial and operational risks and develop and implement mitigation strategies.
• Provide support to all project staff in ensuring that integration and cross-cutting themes are considered in interventions at all levels, especially in project design, budgets, work plans, and trainings.
• Prepare project agreements, Grant Agreements for compliance and review NRCS reports and provide feedback.
• Monitor programmes’ progress and quality including field visits to programme sites with NRCS counterparts and provide structured feedback in a way that can improve programmes’ progress, sustainability and impact.
• Develop timely quality narrative progress programme and monitoring reports as per DRC and donor requirements.
• Ensure mapping of technical needs to deliver the assigned projects and coordinate with technical advisors for support.
• Ensure coordination between the programme components and synergy with other DRC funded projects in Nepal through sharing of experiences, tools, methodologies, approaches and lessons learned.
• Ensure quality and integrity of implementation, including adherence to relevant professional standards, technical guidelines, administrative systems, etc.
• Plan and coordinate for final evaluations, end-line assessments, and final reports for the assigned projects with all relevant stakeholders.
• In coordination with Red Cross Red Crescent Movement partners (NRCS, Partner National Societies, International Federation of Red Cross and Red Crescent, International Committee of the Red Cross) provide technical assistance and advice to NRCS on technical matters, and pro-actively build excellent team working relationships.

Human Resource Management and Development

• Manage, motivate, develop and oversee the performance of staff in line with the organization’s systems, rules and regulations for HR management including staff evaluation, training and career planning. Directly manage staff and monitor the conduct of staff in relation to the rules and policies of IFRC and NRCS and take actions when needed so that objectives are met (either continuously or on time when relevant).
• Ensure all staff members receive orientation and appropriate training in accordance with organizational standards.
• Responsible for ensuring delegation of tasks and securing priority of tasks and time for the individual staff.
• Perform annual staff appraisals with the staff and develop a HR development plan to be presented to the Country Manager.

Financial Management

• Budget holder for the assigned projects.
• Responsible for overall financial oversight of projects including:
  • Work with NRCS HQ and finance team to develop overall, annual and quarterly project  budgets.       
  • Work with finance team to support NRCS to ensure proper financial management systems for programmes.
  • Support NRCS in participatory budget revision and reconciliation of activities and expenditures.
  • Monitor programme resource allocation and utilization at all levels (NRCS HQ, Chapter, municipality, community).
  • Coordinate and ensure timely and accurate preparation and submission of accurate fund transfer requests and projects’ monthly, quarterly, annual and final financial reports that meet internal (DRC) and donors’ requirements.
  • Support NRCS in timely procurement and contracting process of the projects in accordance with approved budgets, procurement guidelines and provisions as outlined by donors.
  • Coordinate and contribute to the preparation of projects financial audits.

Partnership and Capacity Building

• Ensure collaborative working relationships with NRCS and strategically collaborate with key stakeholders.
• Assist NRCS to capture learning from the projects to adjust/harmonize their various related components, processes and structures at HQ and District Chapters’ level.
• Contribute and assist NRCS in strengthening its strategic approaches and technical capacities in programme management, integrated approaches, and other technical areas as agreed with NRCS and Head of Programmes.  
• Provide technical support to NRCS counterpart in development of the necessary technical training contents and materials for the formal and informal training of staff and volunteers of NRCS HQ, DC and communities.
• Actively build the technical capacity of NRCS staff and volunteers.
• Manage donor/partners relations in close cooperation with the Country Manager and DRC HQs Advisors.
• Support NRCS in effective coordination and liaison with key stakeholders including authorities, local and international organisations, donors and UN-agencies as relevant.
• Contribute to the NRCS Partnership Review Talks.

Compliance

• Direct responsibility for ensuring that the programmes operates within the policies and procedures of the organization and comply with all relevant legislative rules.
• Observe all appropriate IFRC HR and security policies and guidelines, particularly with regards to security/safety and health/insurance.
• Ensure compliance in financial reports and supporting documentation for donors are prepared as outlined in funding agreements.

Representation

Represent the DRC, on behalf of the Country Manager as requested, with Red Cross Red Crescent Movement, international agencies, government and non-government organisations to ensure transparent, timely and effective cooperation with relevant development partners.

Participate in meetings, seminars, workshops and other relevant events as requested by the Country Manager

Other Tasks

• Provide support to NRCS in the event of any disaster and subsequent response operations.
• Any other tasks specific to this position to be identified and agreed upon by the job holder and line-manager