Documentation and Reporting Officer

VACANCY ANNOUNCEMENT

(First Date of Publication: 18 May 2022)

Panchtara Yuwa Samrakshak Manch (PTYSM) Jajarkot is an NGO dedicated to upholding the rights of marginalized and excluded communities through its interventions in Disaster, empowerment, equality and social justice and agriculture, education, health, nutrition, and livestock services are working in the area of widespread municipals of the district, women, children, Dalit, Janajati and vulnerable communities. It works with a vision of a just and prosperous society with people having access to and ownership over resources and communities.

PTYSM is going to implement the SAHAYATRA II and ABSAR Projects in partnership with Save the Children International to improve student’s basic education, improve the implementation of UNCRC by government and Civil Society, to create a safe and protective environment for children in school, health facilities and other community settings in Chhedagad municipality of Jajarkot District. Thus, PTYSM invites an application from suitable Nepali candidates for the following full-time positions:

1. Documentation and Reporting Officer- 1 (Based in Chhedagad Municipality)

Key Responsibility: 

• Under the direct supervision of the Program Director, assumes primary responsibility for planning, developing, and implementing documentation strategies both project and organizational level. 
• Develop, design, produce and disseminate write up visibility materials and communication products to highest quality and edit messages for promotional materials.Led quality annual, semi-annual report production of the projects and organization, edit any organizational documents, press releases, banners, brochures, multi-media presentations, annual reports, leaflets, storybooks, and other publications within the scope of organizational ethics and standards.
• Link, and update the organization on social media, and websites updates. 
• Work with program team members to conceptualize and implement communication/documentation strategies and campaigns based on the organizational target. 
• Strengthen relationship building/liaising with staff members, partners, and beneficiaries to collect quotes, data and other information, fully responsible for data protection. 
• Develop and maintain effective relationship and contacts with the government officials, I/NGOs, media houses and journalist and other key stakeholders.
• Collaborate with the media by organizing project site visits, facilitating photo coverage and TV footage and utilizing both web-based and traditional media as appropriate and maintaining a media database, records of media coverage. 
• Compile the project data and analyze, write and distribute reports, including publications, website content, annual reports, speeches, and other promotional material that communicates the organization's activities, and/or services. 
• Take personal responsibility for the quality of the case story, success story, and process documentation.  
• Translate shorter pieces, and proofread translations from Nepali to English and vice versa
• Coordinating with the Program team on the production of visual elements including video production, photo images, infographics, and graphic design work
• Supporting Knowledge Management and knowledge sharing within program and admin/finance teams and across the entire organization
• Completing other responsibilities as requested by the Program Director.

Competencies

• Good communication, coordination, and facilitation skills
• Consistently ensures timeliness and quality of program and assigned work
• Treats all people fairly without favoritism
• Strong oral and written communication skills
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Demonstrates integrity by modeling ethical standards
• Integrity, professionalism, and respect for diversity
• Ability to empower others and manage their performance
• Demonstrated ability to work effectively in teams, delivering through and with others

Required Education, Skills, and Experiences

• Bachelor's degree in communications, journalism, public relations, or related field
• Minimum of 2 years of professional experience in a similar role.
• Good time management and organizational skills
• Proficient in Microsoft Office, content management systems, and social media platforms.

Interested candidates are encouraged to apply with an updated CV and Cover letter at ptysm.jajarkot@gmail.com addressing to The Human Resource department, PTYSM Jajarkot, or can drop the hard copy of their CV and Cover letter at PTYSM District Office, Jajarkot- Khalanga or Field Office Thalaha Chhedagad within 25th May 2022.

Please indicate the position title while applying on the subject of your application. Preference will be given to disadvantaged groups (women, Dalit, Janajati) and local residents in the recruitment process. Only shortlisted candidates will be contacted. Telephone inquiries shall not be entertained.