Consultant: To facilitate the end-to-end National Simulation Exercise: Enhancing Preparedness & Response to Warnings

IFRC opened a position to facilitate the end-to-end National Simulation Exercise: Enhancing Preparedness and Response to Warnings. Interested candidates should submit their expression of interest along with the required documents (as mentioned below) no later than 22 January 2026, to Ms. Aliza Baidya, e-mail: aliza.baidya@ifrc.org

Terms of Reference

To facilitate the end-to-end National Simulation Exercise: Enhancing Preparedness and Response to Warnings

January 2026

1. Background

Early Warning Systems (EWSs) have proven to be effective in mitigating disaster impacts. The recent report shows that disaster related mortality in countries with more comprehensive Multi Hazard Early Warning Systems (MHEWSs) capabilities is nearly six time lower than in countries with limited capabilities. The average mortality rates are reducing; however, the number of disaster-affected people continues to rise.

The Early Warnings for All (EW4All) is a global initiative announced by the United Nations General Secretary on World Meteorological Day in March 2022 and subsequently launched its Executive Action Plan at the 27th Conference of the Parties to the United Nations Framework Convention on Climate Change (COP27) in November 2022. The initiative sets an ambitious plan to ensure that everyone, everywhere, is protected by life-saving early warning systems by 2027.

Nepal is one of the thirty countries identified as the initial roll-out countries for EW4All initiative. The Government of Nepal (GoN) as a part of this global initiative, officially launched the EW4All initiative in 2023 through hosting a multi-stakeholder EW4All consultation workshop. At present, the GoN is at the final stage of finalizing the Multi-Hazard Early Warning System (MHEWS) framework which serves as the national EW4All Action Plan. The Ministry of Home Affairs (MoHA), National Disaster Risk Reduction and Management Authority (NDRRMA) has been leading the initiative.

2. Context

The EW4All initiative consists of four pillars, 1) Disaster risk knowledge, (led by UNDRR), 2) Detection, observation, monitoring, analysis, and forecasting of hazards (Word Meteorological Organization), 3) Warning dissemination and communication (Led by International Telecommunication Unit) and 4) Preparedness and response capabilities (led by the IFRC). It aims to promote multi-sector and multi-stakeholder coordination, an enabling institutional and legislative environment with clear roles and responsibilities, and adequate operational capacities, are essential for effective and consistent EWSs.

To strengthen coordination and ensure effective implementation of the initiative at the national level, the Government of Nepal has designated pillar leads and co-leads for each area, as given in the table below.

The IFRC, pillar 4 global lead together with the Nepal Red Cross Society and its Membership has been supporting the GoN for the implementation the EW4All Initiative. The end-to-end simulation (SIMEX) exercise is one of the activities designed under the Climate Risk and Early Warning Systems (CREWS)-financed EW4All accelerator project that aims to strengthen the capacity and enhance coordination of local communities, the Government of Nepal, and other stakeholders for effective EWSs. The SIMEX seeks to test systems, chains of command, and protocols without the expense of deploying assets and is thus the most useful modality for testing the early warning and early action capabilities of a country to respond to an emergency of which there is some warning.

The National SIMEX will be conducted on the leadership of the MoHA and the NDRMA in close coordination with the IFRC, NRCS and EW4All national pillar leads, co-leads and other line ministries, UN agencies, humanitarian organizations and media. The end-to-end SIMEX will be focused on flood, one of the recurrent disasters in Nepal.

Required Documents/Certificates with the Proposal (Include as Annex):

The documents/certificates that should be submitted/attached with your proposal are -

• Separate technical and financial Proposal.
• Copy of VAT/PAN registration certificate.
• Copy of Business registration certificate.
• Copy of TAX clearance certificate
• Financial Audit Report for the last 3 years
• Brief description of your company and references of clients
• Annex – I – IFRC GTC
• Annex – II – Terms of Reference (TOR)
• Annex – III – Declaration of Undertaking (DOU)
• Annex– IV – IFRC Supplier Registration Form

Click on the link below for the detailed TOR and Annexes:

1. Terms of Reference SIMEX
2. Annex I - IFRC General Terms and Conditions
3. Annex II - Declaration of Undertaking
4. Annex III - IFRC Supplier Registration Form

Interested individuals/ consulting firms/ service providers with required qualifications can submit their application in English no later than 22 January 2026. For your email submission, please address it to Aliza.Baidya@ifrc.org

Kindly send a separate email for the Technical and Financial proposal and include your individual/ consulting firm or service provider’s full name in the subject line followed by "National SIMEX 2026". We thank you in advance for understanding that only short-listed candidates will be notified and contacted for an interview. Applications received after the deadline or incomplete applications in any respect will not be considered.