Consultant for VIDEOGRAPHY

IFRC ARC opened a position of a Consultant to produce a high-quality quality compelling documentary video, a short synopsis video, and book-style stories that will effectively capture and communicate the heat-health related programs.

Interested candidates should submit their application/proposal (technical and financial) by Thursday, 19 June 2025, to the following e-mail: aliza.baidya@ifrc.org

TERMS OF REFERENCE

Project Name: Roadmap for the Institutionalization of Heat Anticipatory Action in Nepal

1. Background and Project Context

Nepal, located in the seismically active and climate-vulnerable Himalayan region, faces a multitude of natural hazards, including floods, landslides, earthquakes, fires, Glacial Lake Outburst Floods (GLOFs), and, increasingly, extreme heat. As climate change accelerates, rising temperatures are intensifying both the frequency and severity of heatwaves, posing significant threats to public health, agriculture, and water security. The Intergovernmental Panel on Climate Change (IPCC) Sixth Assessment Report highlights Nepal’s growing vulnerability to heat-related impacts, particularly in the densely populated Terai region, which frequently experiences temperatures exceeding 44°C. Vulnerable populations such as the elderly, children, and those with pre-existing conditions are at heightened risk of heat-related illnesses, while critical services like health care and transportation are increasingly compromised under extreme heat conditions.

Recognizing the need for timely and proactive measures, anticipatory action has emerged as a promising approach to reduce the adverse impacts of climate-related hazards. This approach emphasizes early warning systems, pre-emptive interventions, and multi-sectoral coordination to act before a disaster strikes. The Nepal Red Cross Society (NRCS), with backing from the International Federation of Red Cross and Red Crescent Societies (IFRC) and its network partners, has been leading efforts in anticipatory action. In the area of heat-related anticipatory action, the American Red Cross (ARC) and Finnish Red Cross (FRC) are key supporters of NRCS initiatives. Notable initiatives include the development of heat action plans in municipalities such as Nepalgunj, Siddharthanagar, Biratnagar, and Dhangadhi, as well as pilot interventions like community awareness campaigns, volunteer mobilization, and reflective roof painting to mitigate indoor heat exposure.

Despite progress at the local level, Nepal still lacks a comprehensive national policy, framework, or Standard Operating Procedures (SOPs) for anticipatory action on extreme heat. To address this gap, the project “Roadmap for the Institutionalization of Anticipatory Heat Action in Nepal” with the support of The Rockefeller Foundation, aims to build a strong evidence base to guide the institutionalization of anticipatory heat action into Nepal’s disaster risk management systems. Through capacity assessments, stakeholder engagement, and the formulation of actionable recommendations, the project envisions supporting national and local governments in enhancing their preparedness and response mechanisms to protect at-risk communities from the growing threat of extreme heat.

2. Purpose

The purpose of this consultancy is to produce a high-quality compelling documentary video, a short synopsis video, and book-style stories that will effectively capture and communicate the heat-health related programs. The consultant will conceptualize, develop, and deliver a documentary video, a synopsis video, and a set of thematic, book-style stories based on field-level engagements in four heat-affected municipalities—Nepalgunj, Siddharthanagar, Dhangadhi, and Biratnagar—where the core project activities, such as city heat action plan development, awareness campaigns (volunteer and media mobilization), health messaging, provision of water ATMs, perception surveys, community consultations, and validation workshops, are being conducted. In contrast, documentation in Kathmandu will focus on national-level stakeholder meetings, technical writeshop, validation workshops, and sensitization events.  The final deliverable of the project should highlight the key changes and successful practices the project has brought to the heat-health area aligned to the project's objectives. These communication materials will be used to raise awareness, inform policy discussions, and showcase the value of anticipatory heat action to diverse audiences in different national, regional, and global platforms, including government agencies, donors, development partners, and the general public.

3. Scope 

The consultant will be responsible for planning, filming, producing, and delivering a professional documentary and synopsis video, as well as visually appealing and content-rich stories that collectively capture the project’s processes, milestones, and impact. The materials will aim to raise awareness, enhance stakeholder engagement, and serve as knowledge products for wider dissemination.

Specifically, the consultant will be responsible for the following tasks:

• Preparing an Inception Report and detailed work plan in consultation with the project team.
• Traveling to four municipalities—Nepalgunj, Siddharthanagar, Dhangadhi, and Biratnagar—to capture photos and videos of project activities, such as awareness campaigns, school engagements, household visits, perception surveys, FGDs, KIIs, and public sensitization events.
• Documenting key events and processes such as validation workshops, roadmap writeshops, and task team meetings in Kathmandu and recording interviews and footage with NRCS governance and task team members.
• Collecting impactful stories and testimonials from community members and stakeholders for use in videos and one-pager stories.
• Producing a documentary video, a synopsis video, and readable one-pagers that highlight project outcomes.
• Ensuring informed consent is obtained from all individuals featured in the documentation, with signed forms included in the final deliverables.
• Submitting drafts for feedback and making necessary revisions before delivering the final high-quality products.

The service provider will be communicating with the AmRCs’ dedicated focal point, who will be coordinating with the response teams of NRCS, IFRC Members and District Chapters for this consultancy.

Click on the link below for the detailed TOR:

https://drive.google.com/uc?export=download&id=1zkV9F2aR-9yYJMVlBB98qy43cJWpf5cg

Relevant Reporting reports

The following IFRC Personnel are assigned for the service implementation, supervision, and reporting purposes: