Call for the post of the position of Outreach Officer

Nepal Transition to Peace Institute (NTTP-I)

Battishputali, Kathmandu, Nepal

Call for the post of the position of Outreach Officer

Duty Station: Madhesh Province, with travel to other locations and Kathmandu as required

Reports to: Dialogue Coordinator 

Working Relationship: Project Team, Researchers/Youth Interns, Facilitators, government representatives, youth groups, CSOs, media and other stakeholders

1. Background

Nepal Transition to Peace Institute (NTTP-I) is implementing the Intergenerational Policy Dialogue Series on Youth Civic Engagement in Madhesh Province with the objective of creating inclusive and evidence-based platforms where young people, policymakers, civil society, community representatives and concerned stakeholders can engage in constructive dialogue on issues of democratic participation, governance, accountability and social cohesion.

The Outreach Officer will support the project by strengthening communication, field-level coordination, stakeholder engagement, public participation and dissemination of project activities and outcomes. The position will be particularly important in ensuring meaningful participation of youth, women, marginalized communities, civil society organizations and other relevant stakeholders from Madhesh Province.

2. Purpose of the Position

The Outreach Officer will be responsible for developing and maintaining effective outreach and communication with project stakeholders and communities. The Officer will support the identification and mobilization of participants, coordination of meetings and events, dissemination of project information and knowledge products, and documentation of outreach and engagement activities.

The position will contribute to ensuring that the project's dialogue processes are inclusive, accessible, participatory and connected with relevant communities and stakeholders.

3. Key Responsibilities

A. Stakeholder Outreach and Engagement

• Identify and maintain regular communication with relevant youth groups, community organizations, civil society organizations, local government representatives, media, educators, political and social stakeholders, and other relevant actors in Madhesh Province.
• Develop and maintain a stakeholder contact and engagement database.
• Support the identification and mobilization of diverse participants for consultations, policy dialogues, validation meetings and accountability forums.
• Establish and maintain constructive relationships with local stakeholders and community representatives.
• Ensure appropriate outreach to young women, marginalized youth and other underrepresented groups.

B. Youth and Community Mobilization

• Support meaningful participation of youth in the project's intergenerational dialogue processes.
• Facilitate communication with youth networks, student groups, community-based organizations and other relevant platforms.
• Support grassroots mobilization and community-level engagement in consultation and dialogue activities.
• Encourage participation from diverse social, geographic and demographic groups.
• Identify emerging concerns, perspectives and issues from communities and communicate them to the Project Team.

C. Support to Policy Dialogues and Events

• Support the Dialogue Coordinator in organizing consultative meetings, policy dialogues, validation workshops, outcome-sharing meetings and accountability forums.
• Assist in participant identification, invitation, confirmation and follow-up.
• Coordinate with local stakeholders concerning venue, timing, participation and other outreach requirements.
• Support event communication and participant coordination before, during and after each event.
• Assist facilitators and the project team in ensuring an inclusive and respectful environment during public and community engagement activities.

D. Communication and Dissemination

• Support the development and dissemination of project communication materials, including notices, information materials, posters, infographics, social media content and other appropriate communication products.
• Coordinate with the project team in disseminating policy briefs, dialogue summaries, key recommendations and other knowledge products.
• Support public communication and awareness activities related to youth civic engagement and intergenerational dialogue.
• Assist in collecting photographs, participant information, activity records and other materials required for communication and documentation.
• Support dissemination of validated project findings and recommendations to relevant stakeholders.
• The project technical offer specifically identifies the Outreach Officer as supporting the development and dissemination of policy briefs, infographics, posters, social media content and short informative videos during the policy uptake and public communication phase.

E. Field Coordination and Monitoring

• Undertake field visits and outreach activities in relevant districts and municipalities of Madhesh Province.
• Monitor participation and stakeholder engagement in project activities.
• Collect feedback from participants and stakeholders regarding dialogue processes and project activities.
• Identify emerging challenges affecting participation and communicate them promptly to the Dialogue Coordinator.
• Support follow-up communication with stakeholders after dialogue and consultation activities.

F. Documentation and Reporting

• Maintain accurate records of outreach, stakeholder consultations and participant engagement.
• Prepare brief activity notes and outreach reports as required.
• Maintain stakeholder databases, contact records, attendance records and other relevant documentation.
• Document feedback, emerging issues, good practices and lessons learned from outreach activities.
• Contribute relevant information and evidence to project progress and final reports.

G. Coordination and Teamwork

• Work closely with the Dialogue Coordinator and other members of the project team.
• Coordinate with researchers and youth interns in collecting field information and facilitating community outreach.
• Support coordination with government institutions, CSOs, youth representatives, media and other stakeholders.
• Perform other outreach, communication and coordination responsibilities assigned by the Associate Director / Executive Head or Dialogue Coordinator within the scope of the position.

4. Key Deliverables

The Outreach Officer is expected to contribute to the following outputs:

• Stakeholder and outreach database maintained and regularly updated.
• Diverse participants effectively mobilized for project consultations and dialogues.
• Youth and marginalized groups meaningfully engaged in project activities.
• Outreach and communication activities conducted in target locations.
• Communication and dissemination materials supported and disseminated.
• Participant and stakeholder feedback systematically collected.
• Outreach activities appropriately documented.
• Support provided for validation workshops, policy outcome-sharing meetings and accountability forums.
• Relevant field information and evidence provided for project reports and knowledge products.
• Lessons learned, good practices and emerging challenges documented.

5. Qualifications and Experience

The position is expected to meet the following minimum requirements:

• Bachelor's degree in Law, communications, media studies, social sciences, public policy, development studies or any related field.
• At least three years of relevant experience in communications, outreach, stakeholder engagement, coordination and/or advocacy.
• Experience in organizing public events, campaigns, workshops, consultations or knowledge dissemination activities.
• Strong ability to engage with diverse stakeholders, including youth groups, CSOs, media, community representatives and policymakers.
• Good understanding of the social and cultural context of Madhesh Province.
• Strong interpersonal communication, coordination and facilitation skills.
• Ability to work independently as well as collaboratively within a multidisciplinary team.
• Good documentation, reporting and digital communication skills.
• Knowledge of local languages and communities of Madhesh Province will be an advantage.

These requirements are consistent with the qualification and experience criteria specified for the Outreach Officer in the project Terms of Reference.

6. Core Competencies

The position requires:

• Effective communication and interpersonal skills
• Stakeholder engagement and networking
• Youth and community mobilization
• Facilitation and coordination
• Inclusiveness and respect for diversity
• Teamwork and collaboration
• Documentation and reporting
• Digital and social communication skills
• Problem-solving and adaptability
• Integrity, professionalism and confidentiality

7. Reporting and Performance Assessment

The Outreach Officer will report to the Associate Director / Executive Head of NTTP-I, and work closely with the Dialogue Coordinator and the wider project team.

Performance will be assessed on the basis of:

• Quality and effectiveness of stakeholder outreach;
• Level and diversity of participation achieved;
• Timeliness and quality of assigned outputs;
• Effectiveness of communication and coordination;
• Quality of documentation and reporting;
• Professional conduct and teamwork; and
• Contribution to the overall objectives and outcomes of the project.

8. Duration of Appointment

The appointment shall be for a fixed, project-based term ending on 30 October 2027, subject to the terms and conditions stipulated in the Employment Contract. 

9. General Conditions

The Outreach Officer shall:

• Comply with NTTP-I's Staff Rules, policies and administrative procedures;
• Maintain confidentiality of institutional and project information;
• Avoid actual or potential conflicts of interest;
• Maintain professional and respectful conduct with all stakeholders;
• Protect project documents, data and other institutional property;
• Comply with applicable safeguarding, gender equality, inclusion and ethical standards;
• Use project resources responsibly; and
• Perform duties with impartiality, integrity and commitment to the objectives of NTTP-I and the project.

Only shortlisted candidates will be invited to participate in the further stages of the selection process.

Interested candidates are requested to submit their CV and cover letter, clearly stating their expected salary and mentioning the position title in the subject line, no later than 15 November 2026 at contact@nttpinstitute.org.np.