Administrative Officer

Job Description 

General Administration 

• Make sure of smooth operation of  the daily administrative tasks.

• Supervise support staff.

• Coordinate with other departments, project team members for their requirements.

Logistic Management - 30%

• Organize and dispatch required goods and services.
• Manage and allocate space for people working at the office.
• Fulfill the requirements of internal and external events.
• Prepare a checklist and make sure of the presence of required materials in the meeting rooms and rest rooms.
• Supervise and monitor kitchen and food logistics for lunch and snacks.
• Process for the top ups and recharge as required.
• Supervise and monitor office inventory of utensils, groceries and stationery items.
• Assist team in procurement process, ticketing, accommodation, bills and payment.

Insurance - 10%

• Handle and take care of insurance claims of office staff.
• Process for the office vehicle tax clearance and  insurance in time.
• Routine follow ups with the insurance companies and Social Security Fund officials.

Asset Management - 20%

• Keep a track record of fixed assets such as furniture and fixtures, plant and machinery.
• Routine verification of asset tags and their status.

Data Management and Reporting - 40%

• Maintain and update a record of vehicle, electricity and generator logbook.
• Maintain and record administrative contracts and agreements.
• Update the administrative expenses data under required headings.
• Prepare and submit weekly and monthly administrative reports.

*Perform any other duties as may be assigned by the supervisor.