Admin & Finance Officer / Gender Officer

VACANCY ANNOUNCEMENT

Established in 1997, SEBAC-Nepal is a national-level NGO. SEBAC-Nepal works in various thematic areas such as Livelihood/ Agriculture/Economic Recovery; Rural Infrastructure; Nutrition, Health and Education; Governance, Gender Advocacy and Empowerment; Water Sanitation and Hygiene (WASH); and Disaster Risk Reduction and Management/Natural Resource and Biodiversity Management/Climate Change. 

SEBAC-Nepal, in partnership with Good Neighbors International (GNI) Nepal, is implementing the 3 Years Safe and Enabling Environment for Adolescent Girls and Young Women (SAFE-Girls) project in Sanfebagar Municipality, Achham District. The organization invites applications from qualified, motivated, and dynamic individuals for the following position:

1. Position Title: Admin & Finance Officer

Required No.: One (1)

Duty Station: Sanfebagar Municipality, Achham District

Application Deadline: 5:00 PM, 19th July 2025

Type: Full-Time

Duration: As per project period

Key Responsibilities:

The Admin and Finance Officer will be responsible for both administrative and financial management of the project. The major responsibilities include accounting, software operation, reporting and documentation, cash flow/fund management, compliance, including general administration, assets management, coordination, procurement function, inventory management, and administrative duties. The detail responsibilities include but not limited to:

A. Financial Management:

• Lead the finance department and ensure compliance with national laws and organizational policies.
• Maintain accurate accounting records and software-based financial data.
• Prepare monthly and donor financial reports, payroll, reconciliations, and manage fund flow.
• Ensure proper documentation and support for all transactions.
• Support external audits and financial monitoring.

B. Administrative Management:

• Manage office utilities, equipment, facilities, supplies, and ensure a smooth working environment.
• Maintain administrative files, contracts, attendance, and logistics.
• Implement internal administrative systems, controls, and procedures.

C. Assets and Inventory Management:

• Maintain records of office assets and ensure proper use, repair, and maintenance.
• Conduct physical verification and prepare inventory reports as needed.

D. Procurement and Coordination:

• Participate in procurement processes and maintain rosters of goods/services.
• Coordinate recruitment, maintain staff records, and track training/workshops.
• Support internal coordination and maintain administrative calendars.

E. Compliance and Reporting:

• Ensure financial transactions follow national and organizational regulations.
• Cross-check compliance of transactions and support internal financial audits.

Minimum Qualifications and Experience:

• Bachelor’s degree in Finance, Business Administration, or a relevant discipline, with at least 5 years of experience in finance and admin sector in development sector. 
• OR, Master’s degree in a relevant field with at least 3 years of professional experience in similar areas.

Required Competencies and Skills:

• Strong coordination and communication skills, with project team, donor agency team and stakeholders, 
• Fluency in both English and Nepali languages. 
• Good command of MS Office applications (Word, Excel, PowerPoint).
• Strong interpersonal skills and a collaborative mindset.
• Ability to work under pressure and meet deadlines.

2. Position Title: Gender Officer

Required No.: One (1)

Duty Station: Sanfebagar Municipality, Achham District

Application Deadline: 5:00 PM, 19th July 2025

Type: Full-Time

Duration: As per project period

Key Responsibilities:

• Coordinate with municipal teams and organize meetings/workshops in line with SAFE-Girls project objectives.
• Facilitate youth and adolescent group participation in the seven-step planning process of local governments.
• Ensure project activities are incorporated into municipal annual plans by collaborating with health and other relevant sections.
• Engage and mobilize local youth/adolescent networks to implement GESI, SBC, and social norms interventions.
• Support the formation and strengthening of adolescent/women groups, mentor/mentee programs, and deliver training/orientations to peer mentors, facilitators, and FCHVs.
• Assist in data collection, case study documentation, and preparation of monthly and periodic progress reports.
• Provide technical support during assessments, health facility data collection, and local surveys.
• Contribute to building adolescent girls’ and young women’s capacity to become social change agents.
• Represent the project in local-level technical task teams and coordination meetings, supporting gender-responsive planning and advocacy efforts.
• Coordinate and plan joint activities with local governments in alignment with the project framework.
• Support MEAL functions including surveys, research, and GBV-focused evaluations.
• Preparation of project reports in English language as per reporting format and sharing with donor agencies.

Minimum Qualifications and Experience:

• Bachelor’s degree in Public Health, Sociology, Health and Population, Gender Studies, or a relevant discipline, with at least 5 years of experience in GESI, GBV, ASRH, or related fields.
• OR, Master’s degree in a relevant field with at least 3 years of professional experience in similar areas.

Required Competencies and Skills:

• Strong coordination and communication skills, especially with local governments and stakeholders.
• Excellent reporting skills with fluency in both English and Nepali.
• Good command of MS Office applications (Word, Excel, PowerPoint).
• Strong interpersonal skills and a collaborative mindset.
• Good project management and organizational ability.
• Ability to work under pressure and meet deadlines.

Application Process:

Interested candidates, who meet the above requirements, are requested to send an application letter clearly stating the applied position and an updated CV with 2 references to vacancysebac@gmail.com. The deadline to apply for the above position is 5:00 pm, 19th July 2025.

Please mention the position that you are applying for in the subject line.

Additional Information:

• Only shortlisted candidates will be contacted for the selection process and preference will be given to local candidates from Sudurpaschim Province. 
• Telephone inquiries will not be entertained.
• Any attempt to influence the selection process will lead to automatic disqualification.
• SEBAC-Nepal is committed to diversity and inclusion. We strongly encourage applications from women, individuals from marginalized groups, and those with diverse backgrounds.
• SEBAC-Nepal has zero tolerance toward sexual exploitation, abuse, harassment, or any form of misconduct. All staff are expected to adhere to our safeguarding policies.