Admin & Finance Officer

Vacancy Announcement

Strengthening Civil Society for Inclusive Democracy and Human Rights in Nepal and the Philippines (SAMA-SAMA) is a 3-year development project managed by the Centre for International Studies and Cooperation (CECI), with the funding support from Global Affairs Canada (GAC). Forum for Protection of Public Interest (Pro Public), established in 1991, a national-level non-governmental organization working in the areas of democracy, good governance, inclusion, gender equality, social justice, and civic engagement, is the project thematic partner for the implementation of this project. This Project aims to strengthen civil society in Nepal to reinforce civic engagement and democratic participation among women and marginalized groups (WMGs).

To fulfill the following position of the project, Pro Public is seeking qualified and motivated Nepali citizens.

Position: Admin & Finance Officer – 1

Project: Strengthening Civil Society for Inclusive democracy and Human Rights (SAMA-SAMA) 

Location: Kathmandu, Nepal

Reports To: Project Manager

Contract Type: Project-based, full-time

Duration: Five months, renewable based on performance and project needs (November 1, 2025 start)

Position Overview:

The Admin & Finance Officer is responsible for the project's overall financial management, administration, and logistical support. S/he ensures financial systems and procedures comply with donor, government, and organizational guidelines. The Admin &Finance Officer also provides critical administrative support for smooth project operations. 

Duties and Responsibilities:

• Prepare and manage the project budget in close coordination with the Governance and Inclusion Advisor, Project Manager, and other project team of the SAMA-SAMA Project.
• Monitor financial transactions to ensure accuracy, integrity, and compliance with donor requirements.
• Process payments, maintain petty cash, and manage bank transactions and reconciliations.
• Prepare monthly, quarterly, and annual financial reports for internal and external stakeholders.
• Coordinate and support external and internal audits, ensuring proper documentation and follow-up on audit findings.
• Lead procurement processes in accordance with organizational and donor procurement policies.
• Maintain inventory and asset records, ensuring safe and proper utilization.
• Support financial arrangements for training, workshops, and events held at national and provincial levels.
• Handle correspondence, documentation, and filing of administrative and financial records.
• Support scheduling and coordination of meetings, trainings, and travels.
• Ensure smooth day-to-day administrative operations, including office supply management and vendor communications.
• Perform other duties as assigned or as required to support the organization’s needs.

Qualifications and Experience:

• At least a Bachelor's degree in Business Administration with specialization in Finance, and a minimum of three years of relevant experience.
• Strong commitment and capability to support day-to-day administrative and financial operations.
• Proven skills in drafting official correspondence, taking meeting minutes, maintaining organized documentation, and facilitating internal and external communications.
• Proficient in accounting software (e.g., FAMAS, Tally, QuickBooks) and MS Office Suite.
• Experience preparing budgets and developing financial proposals for new project initiatives and expansion.
• Ability to work effectively in a diverse team environment, manages multiple tasks under pressure, and adapt to shifting priorities.
• Good command of both Nepali and English, in speaking and writing.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), email and internet tools, Google Drive, and Nepali typing (Preeti or Unicode).
• Possession of a valid motorbike driving license will be an added advantage.

Reporting and Supervision:

The Admin and Finance Officer will report to the Project Manager and will coordinate closely with overall project team

Remuneration and Benefits:

The monthly remuneration for the Admin and Finance Officer is NPR 40,000.00 with an additional 30% in benefits.

Safeguarding and Ethics Applicable for the position

• Successful candidate adheres to all the procedures, policies, and security guidelines of Pro Public and the development partners.
• Successful candidate promotes security awareness and ensure compliance with relevant procedures for team members and partners.
• Successful candidate upholds Pro Public’s Code of Conduct, preventing exploitation, abuse, and harassment while fostering diversity, equity, and inclusivity.

Application Process:

Candidates with the aforesaid qualification and competence are requested to send their applications with a cover letter, recent CV with two professional references and an auto-size photograph, through email to the following address by no later than October 15, 2025. Women, Dalit, Janajati, Madheshi, Muslims, Persons with Disabilities are strongly encouraged to apply. Only shortlisted candidates will be contacted for a written test followed by an interview. Any inquiries regarding the application will not be entertained. Attempts to exert influence will result in automatic disqualification.

Please mention the position that you are applying for in the subject line.

Pro Public reserves the right to accept or reject any application without providing any explanation.

The Executive Director

Pro Public

NagarjunMarga, Anamnagar

Kathmandu, Nepal

Email: propublic.vacancy2024@gmail.com