Admin Finance Assistant Officer

Admin Finance Assistant Officer

Line Management Report to: District Coordinator

Technical Report to: Cluster Admin and Finance Officer

Supervision:  N/A

Level:  4

Duty Station: Beni, Myagdi

Purpose of the Position:

Under the direct supervision of District Coordinator, the Admin Finance Assistant Officer perform activities related to financial management, office administration and logistics in District Office.   

Major Duties and Responsibilities: 

• Responsible for day to day general management of offices
• Properly register and filed all correspondence and official documents
• Assist required support during conduction of program activities, training and meetings
• Procurement of stationery/supplies following OHW procurement policy
• Arrange for travel, transportation, accommodations and other logistics support
• Ensure maintenance of log book for the official bike and timely servicing and maintenance of the bike
• Fulfilling the role of office secretariat and perform other job-related duties as requested
• Prepare and submit monthly attendance record, LFU for district office
• Maintain personnel records of District staff as per organization guideline
• Maintain record of supplies and equipment received 
• Establish and timely update the inventory records and conduct physical verification as required
• Check and process invoice, bills and document received for payments and maintain financial transaction in accounting software timely
• Orient the HFOMC/construction committee of BC construction/renovation on financial guideline, procedures, collect and submit the supporting documents for advance settlement timely
• Support to supervisor for preparation of monthly fund forecast, ensure all expenses within assigned district budget and check completeness of all required supporting documentation for all payments vouchers
• Prepare monthly financial reports including reconciliations of general ledger accounts
• Prepare bank reconciliation and outstanding advance statement
• Handle Petty cash as per OHW policy
• Prepare tax reports for employees, vendors and contracts and arrange payments to tax office in a timely manner
• Any other tasks assigned by the Supervisor

Job Specifications (minimum job requirements):

Academic qualifications and work experience: 

• Bachelor’s degree in business administration, or equivalent. 
• Minimum 2 years of work experience in finance, administration and logistic. 

Skills and abilities

• Experience utilizing computers including knowledge of MS Excel, MS Word, MS Office, Accounting software. 
• Fluency in both oral and written in English and Nepali language. 

                                                                        Preference will be given to local candidates.

Application Procedures:

Interested candidates who meet the above requirements are requested to visit the link at https://forms.gle/azYUjq6mvDiBsVHDA and submit their application through the online portal by December 21, 2021.