Finance Officer

Job Title

Finance Officer

Classification Level

Grade 6

Organizational Unit / Duty Station

(Department / Zone Office / Delegation..... etc)

Support Services /Kathmandu/Finance and Administration/Nepal Delegation

Immediate Supervisor’s Title

Finance and Administration Manager

Number of Technical Reports

(if applicable)

None

Number of Direct Reports

(if applicable)

One (Finance Assistant)

Number of Indirect Reports

(if applicable)

None

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization with 189 member National Societies.  Our work is guided by seven fundamental principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade.  We act before, during and after disasters and health emergencies to meet the needs and improve the lives of vulnerable people.

The Federation has a country office in Nepal since 1965 and has maintained presence through regional representation or a Country Office as circumstances required, providing support to Nepal Red Cross Society (NRCS) programmes and capacity building. The longer term mission of the Nepal Country delegation is to facilitate organisational growth, technical capacities, partnerships and resource mobilisation that enable Nepal Red Cross Society to deliver on its 6th Development Plan 2011-2015, through the provision technical support, advocacy, representation and coordination functions, in accordance with Strategy 2020 and Federation business lines.

IFRC launched a revised emergency appeal of CHF 84.9 million on 15-May-2015 for Nepal Earthquake, seeking cash, kind and services to cover the immediate and longer term needs of the people affected, and to support the Nepal Red Cross Society (NRCS) in delivering humanitarian assistance to 140’000 families (700’000 people) within 24 months, in the various sectors outlined in the Federation’s revised appeal and emergency plan of action.

The purpose of this position is to provide overall support to Finance and Administration Manager/Coordinator in the financial functions of the IFRC Nepal Delegation’s Earthquake projects. Under the guidance and supervision of the Finance and Administration Manager/Coordinator, the Finance Officer provides finance services ensuring high quality and accuracy of work. The Finance Officer promotes a client, quality and result oriented approach in the IFRC Country Delegation. The position is for 6 months with possible extension.

Although this position is focused on providing support through the Earthquake Operation Unit and IFRC in the area of  Support Service, the incumbent is considered an integral part of the support system of Nepal Red Cross Society both in the assigned sector as well as the overall capacity building of the National Society. As such it is expected that the incumbent works cooperatively with NRCS when called upon to support.

Cash payments and receipts

·         Validation of authorised payment requests for cash on daily basis to ensure smooth cash payments by the Finance assistant.

·         Keeping a track on the rentals/contracts due and making the processing the RFP before the due date for cheque preparation by the finance assistant

Bank payments and receipts:

·         Processing of authorised payment requests for cheque payments in line with the cash policy.

·         Preparation of cheques/ letter for draft along with CODA Journal for signature

·         Ensuring DSA payments via bank transfer is prepared on 1st working day of the month.

·         Creation of an internal forecast for transfer from CHF to NPR bank account.

Responsible for all tax, PF & CIT deduction, Depositing and E-Filing as per Government rule and regulation:

·         Maintain a spreadsheet for TDS with all relevant information and deposit to Govt’s authorized account before 10th of every month

·         Follow-up with the tax authority to issue the TDS certificates basis. Check details, sign and distribute the same as soon as received.

Month End-Closing:

·         Responsible for month-end closing including verifications, reconciliations of all accounts and preparation of “Main File”, other documents and supervising the creation of duplicate files for sending them to KL.

·         Timely and accurate closing of the accounts every month

·         All accounts under SARD balance sheet are properly verified and reconciled

·         Detailed checking of the bookings made by other delegations under Earthquake Project and sending the request for correction.

·         Timely preparation and submission of Bilateral invoices to ZFU.

·         Keeping control & maintain SOSC document.

Monitoring of Project expenses and working advance accounts:

·         Monitoring that the EQ projects expenses, Staff and hubs Working advance and its timely settlement.

·         Monitor expenditure vs approved budgets on a daily basis and entering EXPR for any corrections required.

Month End-Closing:

·         Supervising the work of the finance assistant and supporting him to gradually take more responsivities and

Any other duties assigned by the line manager as required.

1.

Actively work towards the achievement of the Federation Secretariat’s goals

2.

Abide by and work in accordance with the Red Cross and Red Crescent principles

3.

Perform any other work related duties and responsibilities that may be assigned by the line manager

Education

  Required

Preferred

Bachelor Degree in Commerce/Business/Finance/Management

                     X

Professional training in related field

X

Experience

Required 

Preferred

Minimum 5 years of prior professional experience in account and finance specifically minimum 2 years in INGOs and 3 years in NGOs.

X

Experience in working in an international environment, preferably with the United Nations or similar organization

X

Experience within the Red Cross and Red Crescent Movement

X

Knowledge and Skills

Required 

Preferred

Excellent professional communications skills, both verbal and written in both English and Nepali

X

A high degree of competence in team-work, commitment to the International Red Cross and Red Crescent Movement and its work, integrity and personal conduct, flexibility and adaptability

X

Sound knowledge of Microsoft Office applications

X

Languages

Required 

Preferred

Fluently spoken and written English and Nepali

X

Competencies (to be filled in by HR)

Role Model Competencies: Accountability, Diversity, Integrity, Professionalism,

Collaboration: Teamwork

Achievement: Communication, Self-Managing performance

Commitment to the International Red Cross and Red Crescent Movement and seven principles