Terms of Reference (TOR) to Organize workshops with municipal officials on anticipatory action and SRSP & also to Reinforce the establishment of Local Emergency Operation Centers (LEOCs)

Terms of Reference 

in support of MISEREOR/KZE and Local Governments 

Community Resilience Project -III

To

3.2.1 Organize workshops with municipal officials on anticipatory action and SRSP including the development and implementation of EA and SRSP protocol supporting development of Early Action and SRSP protocol, 

3.2.7 Reinforce the establishment of Local Emergency Operation Centers (LEOCs) through providing a training to LDMC members CDM-Nepal

Background: 

CDM-Nepal is a national leading non-governmental development and humanitarian organization. Established in 2000 in Rupandehi, CDM-Nepal has worked in disaster risk reduction, climate action, water sanitation and hygiene promotion, livelihoods and gender equity and social inclusion including gender-based violence. CDM’s target beneficiaries include marginalized women, children, youth and vulnerable communities. CDM worked in Rupandehi, Nawalparasi, Kapilvastu, Arghakhachi, Gulmi, Palpa, Okhaldhunga, Doti, Dadeldhura, Baitadi, Kathmandu and Achham Districts.

CDM-Nepal was registered with the District Administration Office of Rupandehi in 16 May 2000 with registration number 466-057/058. It is affiliated with the Social Welfare Council of Nepal Government in 2000 with registration number 11639/057. Since its establishment, it has become a member of NGO Federation Nepal, National Disaster Preparedness Network (DPNet) Nepal since 2008 and a founding member of National Network of Community Disaster and Climate Risk Management Committee (NCDMC). District Disaster Management Committee (DDMC) of Rupandehi district has selected CDM-Nepal as the current District Lead Support Agency (DLSA) of Rupandehi district. Since 2017, CDM-Nepal has been providing technical and other support to Lumbini Provincial Government as Province Lead Support Agency (PLSA).

Introduction about the Consultancy:

Climate Change Adoption, Promotion of Green Economy are the integral part of capacity enhancement of CDM/KZE/MISEREOR’s Community Resilience Programme. It intends to coordinate and collaborate with local governments and other community actors such as CBOs, Users Committee, schoolteachers, youth center, child club (environment management subcommittee) who can play a pivotal role on environment friendly initiatives at local government and community levels. To develop them as climate champions to drive climate agenda through public awareness and capacity development is the need of the era when climate change has huge effects on lives, and livelihoods of people affected by climate change (PICC) and gender-based discrimination. 

Nepal is one of the world’s forty-eight least developed countries and such poor socio-economic conditions make the country extremely vulnerable to the effects of climate change. According to a study conducted by the Department of Hydrology and Meteorology (DHM) on climate trend analysis (2017), the annual maximum temperature trend is increasing by 0.056°C/year and Nepal’s annual average precipitation has declined by 1.3 mm per year over the observed period (i.e., 1971-2014). As per the German Watch Report, Nepal ranked 12th in the Global Climate Risk Index in 2019, and 10^th in the period 2000-2019. A rapidly changing climate in Nepal, including in the proposed districts (Rupandehi and Nawalparasi) has led to a range of adverse impacts on the socio-economic, natural, and physical environment. The climate crisis has a devastating impact on women, youth and children’s learning, safety, and wellbeing, destroys livelihood options, education services and household food security and income, forcing youth to migrate other countries and children to drop out of school to support their family with domestic duties or work. 

In this connection, this consultancy is therefore, proposed to conduct a study to identify green jobs opportunities, major challenges and suggest strategies for nature-based solutions in Siyari, Sammarimai and Kotaimai Rural Municipalities of Rupandehi District.

This study will mainly focus on development of Early Action Protocol and strengthening of LEOC in the proposed rural/municipalities. 

Objective of the Consultancy: 

The objective of this assignment is to enhance capacity of LDMC to prepare for and respond to emergencies. Specific objectives include-

•               Develop Early Action Protocol by organizing a 2-days workshops with municipal assembly members on anticipatory action and SRSP, and 

•               Improve the capacity and reinforce the establishment of Local Emergency Operation Centres (LEOCs) through providing a one-day training to LDMC members

Scope of work for the consultant/ trainer/facilitator (Deliverables)

The consultant /trainer/facilitator is responsible for the following deliverables:

·       Facilitation of a 2-day workshop with municipal assembly members on anticipatory action and SRSP, and

·       Support municipalities for development of Early Action Protocol 

·       Facilitation of a one-day workshop with LDMC members on strengthening emergency response mechanism 

·       LEOC strengthening plan with recommendations for strengthening LEOCs

·       Equipping the proposed municipalities with emergencies equipment and materials

·       Both soft and hard copies of the EAP and recommendations in Nepali

·       Submission of the assignment completion report with Annexes. 

The project will achieve above-mentioned deliverables through conducting training/workshops, developing plans and equipping with emergency materials on DRR/emergency response and anticipatory action, and strengthening LEOCs.

Participants

Municipal authorities and officials are engaged in development of policy and plans. Participants include Mayor, Vice mayor, Chief Executive Officer, Ward Chairpersons and relevant technical officers from municipalities from each of the rural/ municipality are the training participants. 

Methodology

The project will apply participatory approach throughout the training/workshop period and methodologies such as group discussion, practical exercises, brainstorming, and interactive lecturing will be used.

Training Contents

The consultant will share the content of the training/workshop, which will be mutually discussed and finalized. 

Payment schedule:

The project will pay in two installments:

·       40% payment will be made upon signing of the contract 

·       60% payment will be made upon the submission of all deliverables including the assignment completion report. 

The training report should include all the documents and materials related to the assignment, training and workshop. 

Work Plan

·       Equipping the proposed municipalities with emergencies equipment and materials

·       Both soft and hard copies of the EAP and recommendations in Nepali

·       Submission of the assignment completion report with Annexes. 

Qualifications/requirements of the trainer:

• At least 5 years of experience in early action /anticipatory action.

• Experience in conducting facilitating training/workshop and development of Early Action Protocol 

• Excellent communication, facilitation, and motivation skills.

• Master’s degree in disaster management, social science, engineering, environment science, and/or any other relevant disciplines.

Application Process:

The potential resource persons /consultants /consulting firms shall submit their proposal with the following documents by 9 May 2024 to the email: info@cdmnepal.org  with the subject line: CDM_EAP-LEOC training-plan

Selection Criteria:

The project will select consultant/s based on the technical as well as financial proposal, team composition, training content, its ingenuity, practical application, and the competence of the trainers/facilitators.

1. A technical proposal with a detailed response to the TORs, with a specific focus on the scope of work, and methodology. A detailed workshop/training course content and methods to be included. (30 points)

2. CVs of the consultant/s (25 points)

3. `The financial proposal should include a detailed budget proposal breakdown of what cost covers inclusive of relevant taxes where applicable. (30 points)

4. Evidence of similar reports and references from the consultants/ organization (s) for whom that work contracted. (15 points)

5. VAT/ PAN registration documents, latest tax clearance document and tax exemption document if any.

Centre for Development and Disaster Management

Siddharthanagar, Bhairahawa, Nepal

Contact: 071-410224

Email: info@cdmnepal.org