Supply, Delivery, Installation, and Operation of Automatic Meteorological Station, Radar Level Sensor, Data Collection Platform and other Accessories, with Calibration

1. Background

To enhance flood forecasting and monitoring capacities at the local level, Sajag Samaj Project is procuring a range of equipment including Automatic Meteorological Stations, Radar Level Sensors, Data Collection Platforms, and other supporting devices. The equipment will be used to generate real-time weather and hydrological data for decision-making in early warning systems and anticipatory action. This will be implemented under the coordination and technical support of the Department of Hydrology and Meteorology.

2. Objectives

The objective of this assignment is to:

• Supply, deliver, install, operate, and calibrate the following equipment:

  1. Tipping Bucket Rain-Gauge

  2. Radar Water Level Sensor

  3. Flood Monitoring Staff Gauges (with community-friendly color markings)

  4. Interactive SMART Board for Local Emergency Operation Center (LEOC)

  5. Hand Sirens for community alerts

Suppliers may bid for any one, multiple, or all items listed. The supplier must specify the earliest deployment timeline and ensure coordination with the Department of Hydrology and Meteorology (DHM) alongside the data integration.

3. Scope of Work

The supplier shall be responsible for the following:

A. Tipping Bucket Rain-Gauge

• Supply and installation of automated rain-gauge with data logging and transmission capabilities

• Calibration and testing

• Training on operation and maintenance

B. Radar Water Level Sensor

• Supply and installation of non-contact radar-based water level sensor

• Integration with data logging and communication systems

• Calibration and verification

C. Flood Monitoring Staff Gauges

• Design and install visible staff gauges with community-interpretable color codes

• Installation in flood-prone community locations with signage

D. Interactive SMART Board for LEOC

• Delivery and installation of SMART Board with necessary software and accessories

• Training on interactive features and integration with early warning systems

E. Hand Sirens

• Supply of portable, durable, and easy-to-use hand sirens

• Demonstration of usage in community settings

4. Technical Specifications

Detailed specifications for each item are provided in the folder linked below:
🔗 Detailed Technical Specifications

Bidders must adhere to the technical requirements outlined therein. Alternate models may be proposed but must demonstrate equivalency or superiority in technical performance but should align the specification of Department of Hydrology and Meteorology. 

5. Deliverables

• Fully functional and installed equipment as per the category selected

• Calibration reports

• User manuals and maintenance guidelines

• Completion of on-site operational training

• Final report with photographs and GPS coordinates of installation sites

6. Eligibility and Experience

Suppliers must:

• Be legally registered entities with VAT/PAN registration

• Demonstrate prior experience in supplying and installing similar equipment

• Provide at least two references from previous clients

• Have the capacity for post-installation support and servicing

7. Financial Proposal Instructions

• The financial proposal must be submitted as a password-protected document.

• The password should only be shared after the completion of the deadline and upon request from the evaluation team.

• Do not include transportation costs in the quotation. Transportation will be reimbursed as per actuals.

8. Submission Details

• Deadline for submission: July 6, 2025

• Proposals must be submitted in two separate files:

  • Technical Proposal (PDF)

  • Financial Proposal (Password Protected) (PDF)

Proposals can be submitted either in hard copy or digitally.

• For hard copies, please provide sealed document to IHRR Office, Kupondole, Lalitpur, Nepal.
• For digital copy, please email the documents operation.ihrr@gmail.com. Note: The technical & financial proposal must be password-protected in both formats and the password should be sent only after the deadline. (Both technical and financial proposal can be sent in single email with the following subject line)

Use subject line: Proposal Submission – Automatic Monitoring Equipment Supply – [Name of Your Firm]

9. Evaluation Criteria

10. Contact for Clarifications

For questions or clarifications, contact:
operation.ihrr@gmail.com, 9704552840

All queries must be submitted at least 3 days prior to the deadline.