Program and Operation Coordinator

Re-Vacancy Announcement

Aasaman Nepal (ASN) ‘A pioneer organization for education and nutrition’, is one of the leading Terai based NGOs led and managed by social activists since its establishment in Dhanusha, Janakpur in 1999. ASN has been engaged in developing and implementing programs aimed at protection, promotion, and fulfillment of child rights in Nepal. Currently ASN has been working in 17 districts under 6 Thematic Areas as: Education/Child Protection, Women Empowerment, Livelihood/ Natural Resource Management, Disaster Risk Reduction, Health/ Nutrition and Good Governance.

Aasaman Nepal is going to implement Global Programme on Ending Child Marriage (ECM): Empowered Women Prosperous Nepal (EWPN) Project and reproductive Health and Rights for Accelerating Impacts (RHEA), Madhesh Province, in partnership with UNFPA. The overarching objectives of the combined programs (RHEA, EWPN, and ECM) are to enhance reproductive health outcomes, empower women economically and socially, and eradicate child marriage. The integrated approach aims to provide comprehensive reproductive health services, promote gender equity, facilitate women's economic empowerment through skill development and entrepreneurship, and contribute to the global effort of ending child marriage. These programs collectively strive to create a society where individuals, particularly women and adolescents, have the knowledge, resources, and opportunities to make informed decisions about their health, well-being, and future.

Aasaman Nepal is looking for the self-motivated, result oriented and hard-working Nepali citizen for the following position: 

1.     Job Title: Program and Operation Coordinator (Nos -1)

(Finance section)

Location: Janakpurdham (Dhanusha) Full time

Overview:

The Program and Operation Officer based in Janakpurdham will be a key member responsible for providing support in program management and operational activities. This role encompasses a broad range of responsibilities, including financial management, journal voucher preparation, budget planning, and financial reporting. The Program and Operation Officer will play a crucial role in ensuring the smooth functioning of programs and operations in the assigned location.

Responsibilities:

1.     Program Support:

• Assist in the planning, implementation, and monitoring financially of program activities.
• Collaborate with the program team to ensure effective program execution.
• Provide administrative support for program-related tasks.

2.     Financial Management:

• Oversee entire financial management processes, ensuring compliance with organizational policies and procedures.
• Prepare journal vouchers accurately, documenting financial transactions.
• Monitor financial transactions and ensure adherence to budgetary constraints.

3.     Budget Planning:

• Contribute to the development of budgets for program activities.
• Work closely with the Program Manager to ensure realistic and effective budget planning.
• Provide input on financial aspects during the planning phase of new projects.

4.     Financial Reporting:

• Prepare accurate and timely financial reports, reflecting the financial status of projects.
• Collaborate with the finance team to ensure consistency and accuracy in financial reporting.
• Respond to queries and requests related to financial information.

5.     Operations Support:

• Provide operational support to ensure the smooth running of day-to-day activities.
• Assist in coordinating logistics for program events, meetings, and workshops.
• Support in maintaining proper documentation for operations-related tasks.

Qualifications:

• Bachelor’s degree in finance, business administration, or a related field.
• Proven experience 
• Proven experience of at least 5 years with graduation and 3 years with postgraduate in financial management, budget planning, and financial reporting.

Knowledge of financial management processes.

• Strong proficiency in preparing journal vouchers and financial documentation.
• Excellent organizational and multitasking skills.
• Effective communication and interpersonal abilities.
• Proficient in relevant software applications, including financial management tools.
• Familiarity with program management and operational support functions.

Competencies:

• Attention to detail and accuracy in financial tasks.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Time management and organizational skills.
• Adaptability to changing priorities and tasks.

Languages:  Strong command of Nepali, English, Maithili, Bhojpuri (oral and written) and local language preferred/required.   

Aasaman Nepal has zero tolerance of abuse and exploitation of vulnerable people. We expect all our employees/volunteers to ensure we are protecting children, young people and vulnerable adults from harm and abide by our safeguarding policy.

Other Attributes for all positions: Excellent quality of work and commitment to high standards, strong communication skills, team building and willingness and motivated for good service delivery with strong networking and interpersonal skills and comfortable to work under stress and emergencies.

Age Limit: Candidates between 21 years to 55 years are only eligible to apply for the above position, depending upon the nature of job they will carry.

All employees must adhere to child safeguarding in person’s provisions covered in the project agreement.

Monitor staff and partners’ and ensure adherence to Aasaman Nepal's policies and internal procedures, protocols, Aasaman Nepal's code of Conduct with special attention to Safeguarding Standards and Procedure, Case Handling Framework, Child Protection and Do No Harm Policies. Also, immediate reporting and redress of any complaints and issues based on its severity.

Notes:

• Locals, especially women and members of ethnic or marginalized communities from Madhesh Province are encouraged to apply for this position.
• Applications received after the deadline will not be considered and only shortlisted candidates will be notified for the further process.  
• Canvassing at any stage of the recruitment process shall lead to automatic disqualification of the candidate.

Interested candidates are requested to submit their application filled by downloading the link below along with an updated CV by 04/04/2024.

https://forms.gle/KtxLXz6DVbjTNCDfA

Only shortlisted candidates will be contacted for participation in the recruitment process. No telephone enquiry is entertained. ASN reserves the right to qualify/disqualify any applications without any reason.

This job description is not incorporated into the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may vary from time to time considering the organization work. The postholder will be expected to demonstrate high level of efficient and effective working skills to perform the responsibilities.