Premises Manager

Vacancy Announcement

Switzerland through its development cooperation has been engaged in Nepal since 1959. With the establishment of its Embassy in Nepal in August 2009, Switzerland’s cooperation with Nepal continues to focus on federal state building, employment and income as well as migration. Switzerland is committed to support Nepal’s socio-economic development and federal state building at national, provincial and local level.  

The Embassy of Switzerland offers a competitive salary and benefit package as well as a stimulating team and working environment. We are looking for a qualified Nepali professional for 4 years fixed term contract with possibility of extension. 

Premises Manager (1)

As a member of the Administration team and under the line management of the Senior Finance Manager/Deputy Head of Personnel and Administration the incumbent shall be:

• responsible for managing the official premises including the Ambassador’s residence, utility services fuel pump, Embassy cafeteria, and support team mobilisation. The Premises Manager directly line manages the cleaning team, gardener, general assistant and cafeteria consultants and mobilise them as required. The incumbent also manages the residence staff (3 staff) under the guidance of the Head of Mission/Ambassador
• responsible to supervise and ensure result-oriented service delivery from her/his team, provides timely orientation and training on Embassy values and principles/code of conduct, regularly coaches and motivates respect and team work. She/he organises yearly performance evaluation process effectively and uses this consultation/engagement platform to set up clear team and individual objectives, ensures equal and fair assessment and growth, and a highly motivated service team.

Expert competence:

• Diploma in Sanitary/ Civil Engineering or Diploma in Electrical Engineering with additional training in plumbing or equivalent qualification; At least 5 years’ of supervisory work experience in office premises and facility management and/or in hotel management; Proven experience in leading projects and negotiations; Experience in managing a team; Knowledge of eco- friendly practices and technologies; Ability to stay updated of new technologies and solutions; Knowledge of health and safety related to premises; Knowledge of soft-services relating to the aesthetics of the office environment and immediate reporting faults/issues (cleaning/maintenance / redecorations etc.); Ability to communicate effectively and professionally with colleagues, contractors and other stakeholders; Ability to network; Knowledge of cleaning products, applications, procedures and equipment; Good knowledge and skill on computer application Microsoft Word and Excel; Good spoken and written English

Leadership / Methodical / Social Competence:

• Team Management skills; Furthering employees; Task delegation; Analytical skills; Forward thinking skills; Conceptual skills; Communication skills; Intercultural skills; Ability to deal with conflict; Forward looking, anticipating, proactively proposing solutions;
• Takes responsibility for assigned tasks, independently shapes own sphere of activity, and takes responsibility even under uncertain circumstances; Able and ready to set objectives, orient actions towards achieving results, make decisions with prudence and foresight; Able to remain professional under stress; Strong self-reflection: actively analyse self-image, reflects on one’s own strengths and weaknesses; able to demonstrate flexibility in thinking and innovative solutions; Customer orientation; Ability to work in a team

Detailed job description is available on the Embassy’s website:

https://www.fdfa.admin.ch/countries/nepal/en/home/news/open-job-vacancies.html and

LinkedIn https://www.linkedin.com/company/embassy-of-switzerland-in-nepal/jobs/

Or, Click on the link for detailed TOR:

ToR for Premises Manager

Application/Motivation letter in English with immediate contact address and a telephone number; an updated bio-data; copies of citizenship certificate and academic credentials; and reference from former employer(s) through a single email as pdf attachment (please do not provide a link to google drive or any other cloud server) at kathmandu.application@eda.admin.ch or through post. Please clearly mark “Premises Manager” on the envelope/subject of the email and should reach latest by 17:00 hrs on 14 June 2023.

Chief of Finance, Personnel and Administration

P.O. Box 113

Kathmandu, Nepal

The Embassy shall not reply to any comments made on the linkedIn platform. The Embassy shall process only complete files and reserves the right to reject any or all applications without assigning any reason. Only shortlisted candidates shall be contacted through email.