Office Coordinator

Vacancy Announcement

Action Works Nepal (AWON)

Organization’s Background:

AWON is registered as a Non-Government Organization (NGO) under the institutional registration act of Nepal in 2010, and is affiliated to the Social Welfare Council in Nepal. AWON is focusing its activities and resources on rural areas of Nepal. The organization’s programs are oriented on peace building, human rights, empowerment, climate justice of rural, poor, marginalized and excluded people across the world. “The birthplace of an individual is not by choice” is a driving force of AWON and its key strategy is “MiteriGau-Let’s Live Together Campaign”. AWON is working for improving the livelihood of communities through innovative humanitarian, educational and vocational result driven program by community mobilization, advocacy, training, research and social business. AWON coordinates and conducts the different activities from local to international level. Its major activities are Miteri anti-chhaupadi campaign, Miteri Birthing center, Miteri education support, Miteri Recycle center, Miteri SRHR, Miteri Earthquake response. The outcomes of all activities are claiming basic rights, ensuring human rights and immediate relief.

JOB DESCRIPTION

Job Title: Office Coordinator

Duty Station: Kathmandu, Nepal

Major Responsibilities:

The Office Coordinator is a leading position responsible to provide a leadership on program development, project implementation and to ensure financial and administrative management of AWON is effective, efficient and according to the agreed standards. Major responsibilities of this position are as follows:

Major Responsibilities

Project planning and implementation

• Ensure project planning including budgeting are taking place on time and following standard quality
• Regularly review program quality.
• Ensure the project is delivering expected outputs, outcomes and impacts as agreed with donors and according to a level of expectation

Fund Raising 

• Identify areas of programmatic  and organizational growth, and explore and track all funding opportunities 
• Take a lead role in designing new projects in different thematic areas of the organization 
• Mobilize staff, board members and volunteers to generate information for project design, proposal writing and follow-up

Coordination and Representation

• Collaborate with internal and external partners and stakeholders to advocate and promote organizational and program issues
• Represent at donors meetings, conferences and networking events with funding agencies, project partners, Government of Nepal, donors and other interested parties, as required and other stakeholders as and when necessary.
• Organize regular meetings with staff program & finance and administration team.

Monitoring, Evaluation, Reporting 

• Monitor and support in the implementation of program to enhance field staff capacity, ensure the quality of program and coordination with national level stakeholders as well as to support district team for the effective management of program, finance and administration.
• Ensure all planned activities in each program are implemented in line with expected results and provide support for improvement as necessary through conducting and managing periodic review from district to national level.
• Communicate the project related information regularly with donor.
• Finalize and submit narrative report (monthly, quarterly and annually) to funding partners/donors according to contract with funding partners and oversee finance reports before submission to funding partners

Operational Management

• Provide overall leadership, management of human resource, direction and supervision in implementation of program, organizational plans for consistent and timely progress in order to achieve the organizational goal and objective. 
• Set an organizational system in accordance with "Generally Accepted Accounting Principles" and projects donor requirement as well as project contract. 
• Manage programs for results in a complex multi-actor, multi-donor, and multi-tasking environment
• Ensure field operation and project implementation in the remote areas – especially in Karnali based office is effective with proper mobilization of human and financial resources,

Staff Management

• Identify staffing needs of all projects and programs at both office and in the projects
• Involve in staff recruitment, orientation and placement
• Supervise both program and program support staff at Kathmandu office and field offices for the field based projects
• Make sure line management of all staff is effective and performance management system is in place

Qualification and Experience:

• Master’s degree in rural development, community development or international development, social sciences or any other relevant field with a minimum of three years’ working experience in NGO/INGOs.

How to apply:

Interested candidates are requested to submit their application indicating the applied position on subject line with expected salary in application letter and updated CV to the following address: Human resource department, Action Works Nepal, Kabil Marg, Thapathali, Kathmandu Email: actionworksnepal.awon10@gmail.com by 4 December 2021. Only shortlisted candidates will be contacted for the written and interview process.