MEAL and Reporting Officer

Helping Heart for Relief and Development Nepal

Nayabazar-16, Kathmandu-Nepal

JD for MEAL and Reporting Officer

1. Organization Background:

Helping Heart for Relief and Development Nepal (HHN) is a secular, non-profit, non-governmental humanitarian organization dedicated to improving the lives of underprivileged and marginalized communities across Nepal. Established in 2021, HHN was founded to address persistent poverty and the limited availability of essential services in remote and underserved regions. Guided by the principles of inclusivity and equity, the organization empowers individuals regardless of gender, religion, or ethnicity, fostering informed and responsible citizens who contribute to social and economic development. Headquartered in Nayabazar, Kathmandu, HHN operates through four regional offices and delivers programs across 47 districts, ensuring broad geographic reach and meaningful community impact.

Registered with the Government of Nepal and affiliated with the Social Welfare Council, HHN collaborates closely with local governments, community institutions, and development partners to strengthen good governance and expand access to education, healthcare, nutrition, sustainable livelihoods, vocational skills, safe drinking water, WASH (Water, Sanitation, and Hygiene), youth development, infrastructure, child protection, orphan care, and emergency response. The organization also has substantial experience in implementing gender-based violence prevention and response initiatives. Through institutional capacity development, research, evidence-based planning, and community systems strengthening, HHN advances sustainable development by empowering women, children, youth, and other vulnerable populations.

Position: MEAL and Reporting Officer

Type of Contract: Full-time for a minimum of 2 years

Post-Level: Mid-Level

Reports to: Project Coordinator

Qualification: Bachelor’s degree in humanities, social science, or a related field

Key Skills: Report Writing, RBM&E, Data Collection & Analysis, Log frame, Microsoft Office

Professional Experience: Minimum of 2 years of relevant field.

Duty Station: Based at Nayabazar, Kathmandu, (frequent travel to multidistrict and branch offices of project areas)

Salary and Benefits: As per the organization's norms commensurate with the project agreement and candidates

Job Summary

The MEAL and Reporting Officer is responsible for establishing and strengthening the organization's Monitoring, Evaluation, Accountability, and Learning (MEAL) system to ensure effective project monitoring, high-quality data management, reporting, accountability, and organizational learning. The position ensures the timely collection, analysis, validation, and reporting of project data; supports evidence-based decision-making, donor compliance, and program quality improvement; and documents project achievements, lessons learned, and best practices along with this SWC project work and government relations. Working closely with program teams, consortium partners, government agencies, and donors, the MEAL and Reporting Officer promote data quality, transparency, accountability, and the effective use of evidence to achieve project objectives and sustainable development outcomes.

2. Key Responsibilities and Tasks

A. Compliance with Policies, Rules, Regulations, and Guidelines

• Adhere to all policies, rules, regulations, guidelines, and procedures of HHN Nepal.

B. Monitoring, Evaluation, Accountability, and Learning (MEAL) System and Support

• Ensure the effective implementation of the Results-Based Monitoring and Evaluation (RBM&E) framework and Log frame, and orient field staff and project teams in compliance with these frameworks.
• Develop and maintain project monitoring systems for HHN Nepal, ensuring consistency of monitoring tools across consortium partners.
• Ensure all monitoring tools are GEDSI-responsive by disaggregating data by sex, age, disability status, ethnicity, and geographical location.
• Support district-based staff in conducting baseline, annual data collection, end-line studies, internal assessments, Knowledge, Attitude, and Practice (KAP) surveys.
• Provide technical guidance to ensure survey methodologies are inclusive, including accessible formats for persons with disabilities and safe spaces for women and other vulnerable groups.

C. Data Management, Quality Assurance, and Reporting

• Track progress against project outputs, outcomes, and performance indicators.
• Collect, compile, review, and validate routine project data to ensure accuracy, quality, and timely reporting.
• Analyze monthly, semi-annual, and annual project coverage and beneficiary reach, with a focus on donor-specific projects.
• Disaggregate qualitative and quantitative data and conduct analyses to assess the impact of project interventions on women, men, boys, girls, Dalit communities, and persons with disabilities.
• Prepare monthly MEAL reports and support the Project Coordinator in developing periodic progress reports and database reports for Plan International Nepal. Assist project coordinators in highlighting GEDSI-related achievements, barriers, and adaptive measures in all narrative reports.
• Ensure the quality, accuracy, confidentiality, and secure management of all project data and information. Ensure that data collection and handling practices protect vulnerable respondents from stigma or harm, particularly when collecting sensitive or protection-related information.

D. Monitoring, Field Visits, and Verification

• Conduct routine monitoring visits, verify project achievements through field observations and data validation, and prepare evidence-based monitoring reports.
• Monitor whether project activities are physically and socially accessible to persons with disabilities and whether they actively address harmful gender norms and power imbalances within communities.
• Conduct routine field monitoring and share findings with project staff and the Plan International MERL Unit. Ensure all findings are analyzed through a GEDSI lens, highlighting any unintended negative consequences affecting marginalized groups.
• Promote the use of Quality Monitoring Tools (QMT) and document evidence-based recommendations and action points.
• Plan and guide field staff in conducting regular monitoring activities and share findings with project teams and the Plan International MERL Section.
• Analyze and discuss monitoring findings with the Executive Director, Project Coordinator, and field staff to support adaptive management and continuous improvement.

E. Capacity Building and Staff Support

• Strengthen the capacity of non-MEAL staff on MEAL systems, requirements, documentation, and reporting standards.
• Conduct orientation sessions for field staff on GEDSI-responsive data collection techniques, including approaches for asking sensitive questions, minimizing interviewer bias, and ensuring the meaningful participation of women and persons with disabilities in monitoring activities.
• Provide timely feedback to project staff and support corrective actions and adaptive management throughout project implementation.

F. Learning, Documentation, and Knowledge Management

• Prepare and document success stories, best practices, lessons learned, and case studies, and disseminate them among project teams, communities, local governments, and relevant stakeholders.
• Capture and promote stories demonstrating transformative change and project impact.
• Support field staff in maintaining and updating information related to Watch Groups, Child Rights Committees, Inter-Religious Groups, Youth Networks, and Child Clubs.

G. Stakeholder Coordination and Advocacy

• Establish and maintain effective working relationships with stakeholders, consortium partners, donors, and relevant government agencies.
• Support the organization of regular project review and reflection meetings, as well as joint monitoring visits with municipalities and key stakeholders.
• Ensure review meetings include GEDSI focal persons from rural municipalities and that feedback from women and marginalized communities is systematically presented to decision-makers.

H. Reporting

• Prepare, review, and submit timely, accurate, and high-quality narrative reports to donors, the Social Welfare Council (SWC), government authorities, and other stakeholders.
• Coordinate with the program, finance, HR, procurement, and field teams to collect, verify, and consolidate project data and support documentation.
• Ensure compliance with donor agreements, organizational policies, government regulations, and reporting deadlines.
• Prepare weekly, monthly, quarterly, annual, and final project reports, including progress updates, achievements, challenges, lessons learned, and recommendations.
• Support SWC project approval, amendments, reporting, project closure, and coordination with relevant government agencies.
• Maintain a well-organized documentation and filing system for project reports, agreements, approvals, correspondence, and supporting evidence.
• Develop project factsheets, success stories, case studies, presentations, and management reports to enhance donor visibility and organizational learning.
• Support proposal development by providing project data, organizational profiles, achievements, and other required documentation.
• Assist during donor visits, audits, evaluations, and compliance reviews by providing accurate reports and supporting documentation.
• Monitor reporting schedules, identify compliance risks, and recommend improvements to reporting and documentation systems.
• Perform any other reporting, documentation, compliance, or project coordination responsibilities assigned by the Executive Director or immediate supervisor.

Technical Competencies (Skills)

MEAL Skills

• Demonstrated expertise in qualitative and quantitative monitoring and evaluation methodologies.
• Proficiency in data collection tools, database management, and data analysis software.
• Ability to design and implement baseline, midline, and end-line studies and monitor project indicators.

Reporting and Documentation

• Excellent report writing skills in English, with strong abilities in data presentation and visualization.
• Proven ability to prepare high-quality technical reports, case studies, success stories, and annual reports.
• Familiarity with donor reporting formats, including Logical Frameworks, Project Implementation Reports (PIRs), Performance Monitoring Plans (PMPs), and related reporting tools.

Project Management

• Experience using project planning and management tools, including Gantt charts, log frames, and Theory of Change (ToC) models.
• Strong organizational skills for coordinating workshops, multi-stakeholder meetings, and project activities.
• Excellent attention to detail in managing timelines, deliverables, and reporting deadlines.

Other Requirements

Knowledge Management and Learning

• Ability to document and disseminate lessons learned, best practices, case studies, and impact stories to strengthen organizational learning.

Integrity and Inclusion

• Demonstrated commitment to HHN's values, ethical standards, safeguarding principles, gender equality, disability inclusion, social inclusion, accountability, and the organization's Code of Conduct.

Communication and Interpersonal Skills

• Excellent verbal, written, presentation, facilitation, and interpersonal skills, with the ability to communicate effectively with diverse stakeholders.

Problem Solving and Decision Making

• Strong analytical skills with the ability to identify field-level challenges, make sound technical decisions, recommend practical solutions, and adapt interventions to changing contexts.

Computer and Digital Skills

• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint), Kobo Collect, email communication, virtual meeting platforms, and other digital tools required for project implementation, monitoring, and reporting.

Driving License

• Valid Category "A" motorcycle driving license with at least one year of driving experience.

Interested and results-oriented candidates who meet the above-mentioned qualifications and experience are invited to submit their application, updated CV, and cover letter via email to admin@helpingheartnepal.org no later than 5:00 PM on Tuesday, August 4, 2026. Please use the subject line: "Job Title – Your Full Name."

Helping Heart for Relief and Development Nepal (HHN) is an equal- opportunity employer. We encourage applications from all qualified individuals without discrimination based on gender, race, religion, ethnicity, disability, or any other protected characteristics.

Only shortlisted candidates will be contacted via email. Kindly refrain from making telephone inquiries regarding the recruitment process.