Logistics Assistant

www.solidarites.org

POSITION: Logistics Assistant

DURATION: 2 Months (with possibility of extension)

DUTY STATION: Chautara, Sindupalchok

SOLIDARITES INTERNATIONAL BACKGROUND:

For over 30 years, the French humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

Following the Earthquake that stroke Nepal on the 25th of April, SOLIDARITES INTERNATIONAL has decided to implement an emergency programme in the country, in order to bring a humanitarian assistance to Earthquake affected persons,

MAIN DUTIES/RESPONSIBILITIES:

The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.He/she temporarily takes on the basic tasks of the logistics officer in their absence.

Management of supplies

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of vehicle fleet

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles 

Management of equipment/telecommunications

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and monitoring of IT equipment

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of supplies

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories

Human resource management

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the logistics officer
• Ensure or assist with logistical training

QUALIFICATIONS AND COMPETENCIES:

Degree: Bachelor

Professional experience:

• Having worked with an international organization before on a similar position
• Experience in Logistics of at least 1 year

Knowledge :

• EXCEL knowledge
• Knowledge of stock management process and Informatics management
• Knowledge of the area
• Technical abilities (electricity, mechanics) is a plus

Languages: Fluency in English and Nepali, both written and spoken, French is an asset. 

Kindly apply if you meet the above criteria before the 7th June 2015 sending your CV with the subject "LOGISTICS ASSISTANT" to the email address: recruitment@solidarites-nepal.org

ONLY SHORLISTED CANDIDATES WILL BE CONTACTED FOR TEST AND/OR INTERVIEW.