Finance and Admin Assistant

VACANCY ANNOUNCEMENT

Nepal Red Cross Society, Community Empowerment for Health Promotion Programme (CEHP) Nepalgunj invites applications from suitable and qualified Nepali citizen for the following position.

Interested candidates may submit their applications along with latest bio-data, together with a recent photo with details of two referees to vacancy@nrcscehp.org by April 24, 2019 . Only short listed candidates will be called at Nepalgunj office for further selection process.

Women and candidates from disadvantaged/marginalized groups/communities are highly encouraged to apply.

Job-Description ( Duties and Responsibilities)

The employee is expected to work with the highest degree of moral behavior and conduct adhering to the Red Cross Movement Code of Conduct and seven principles. The code of conduct is integral part of the working contract.

The employee supports to maintain financial and administrative procedures, and update the accounts in the project's accounting software system as prescribed by the rules, regulation and guideline of Programme in a timely, efficient and sensible manner. The employee should report to his/her immediate line manager.

Detailed scope of work includes:

• Carry out data entry and voucher posting in project's account software
• Collect the financial documents from the field, verify the documents, carry out book keeping and prepare necessary vouchers.
• Prepare monthly financial reports and submit e-copy and hard copies of the reports including supporting documents to the concerned authorities on time.
• Ensure proper recording of all financial approvals, invoices/receipts/cheques, financial reports
• Support to prepare the project level different agreements and record properly
• Prepare Fund request sheet and monthly financial reports and submit to the concerned authorities on time.
• Provide assistance to his/her line manager and team to review the expenditure status andalso to prepare the budget plan .
• Prepare monthly bank reconciliation statement
• Provide logistic support to the team members to conduct the workshops, trainings and different activities in the field
• Support in procurement, administrative and logistic related activities
• E nsure timely maintenance of general services of project assets and maintain logbooks as per need.
• Oversee all financial operations including cash management, payroll, financial disbursements, and procurement process.
• Keep leave records and time sheet of the staff and maintain proper filing of the documents.
• Support in internal, external, physical audit of the project.
• Make visit to the programme areas to monitor and observe progress and analyze with the financial aspects.
• Fulfill other specific assignments given by NRCS, CEHP /districts