Invitation of sealed bids for supplying food items

Invitation of sealed bids for supplying food items

Rural Reconstruction Nepal (RRN) with HUSADEC Nepal, with the support of Start Ready/Start Network, is implementing flood readiness and anticipatory action project in Kankai river basin of Jhapa district of Nepal. For this project, RRN intends to procure and supply food items for this monsoon season (June to October  2026).

Eligible and interested suppliers are hereby invited to submit sealed bids under the following terms and conditions.

Documents to be Submitted with the Bid:

1. A clearly filled price quotation (rate) excluding VAT for the listed items.
2. Copy of registration certificate issued by the Government of Nepal (with valid renewal).
3. Copy of PAN and VAT registration certificates.
4. Copy of Tax Clearance Certificate of the last fiscal year.
5. Evidence of at least 5 years of experience in supplying food items along with recommendation/experience certificates from related organizations.
6. Short company/Firm profile of the bidder.

Terms and Conditions:

1. Interested and eligible bidders must submit their bids in a sealed envelope, with all required documents, as specified above. 
2. The quotation must include rates for all listed items. Partial quotations will be considered invalid. 
3. Estimated 500 sets of Food items would be supplied upon activation of flood triggers in the Kankai river
4. The completed bid documents must be submitted within fifteen days from the date of publication, i.e., by  13th May 2026, at the Central Office of RRN, Gairidhara, Kathmandu.
   • If the deadline falls on a public holiday, submission will be accepted on the next working day.
   • Bids received after 5:00 PM on the final day will not be accepted.
5. The bid form can be downloaded from the RRN website: www.rrn.org.np
6. Bidders must print the material list and submit it along with the proposed rates and required documents in a properly sealed envelope.
   • Each page must be stamped and signed by the authorized person.
   • Any corrections in the quotation must be properly crossed out, rewritten, and signed with an official stamp.
7. Submitted bids will be evaluated by the Bid Evaluation Committee through comparative analysis. 
8. Suppliers from Koshi province with prior experience in Food Items  supply will be given the preference. 
9. RRN reserves the full right to accept or reject any bid, either wholly or partially, without assigning any reason.

Click on the link below for the bid form:

Bid form-Food items

Note: The supply is conditional and will only be carried out upon activation of flood triggers in the Kankai River in Jhapa.

Rural Reconstruction Nepal (RRN)

Central Office Gairidhara, Kathmandu (Ph. no.01-4004985/ 4004976)