Invitation for Bids for supplying Water Supply Construction Materials for Kalinchowk and Shailung Rural Municipalities, Dolakha

Community Development Forum, Nepal

Detailed Job description / requirements:

Community Development Forum (CDF) Nepal

Invitation for Bids

Invitation for Bids for supplying Water Supply Construction Materials for Kalinchowk and Shailung Rural Municipalities, Dolakha

Date of publication: 3/10/2020    (2077/06/17 )

Name of the Development Partner:  Water Aid Nepal

Community Development Forum (CDF), Nepal, an NGO based in Charikot, Dolakha district is implementing Water Security and WASH Resilience project in partnership with Water Aid Nepal in Kalinchowk & Shailung Rural Municipalities. CDF, Nepal invites sealed bids from eligible bidders for the procurement of Water Supply Construction Materials under National Competitive Bidding – Single Stage Two Envelope Bidding procedures. 

Detail Information of bid is as follows:

A.  Bid details 

Contract identification no.
Description of items
Bid Security  & Validity  period (NRs.)
Fee for bid document (NRs.)
Last date of Tender collection
Last date of Tender submission
Bid Opening  Date & time 
CDF-2077/78-001
Supply of Construction Materials for Water Supply Systems– Non-local materials, Pipes & Fittings
647000/- (120 days)
5000/- (Not Refundable), bank voucher or cash receipt
up to 5:00 PM of 30th day   of tender publication

On or before  12:00 PM of 

31st day of tender publication

1:00 PM of 31st day of tender publication
CDF-2077/78-002
Supply of Construction Materials for Water Supply Systems - Cement, Sand & Aggregates.
306000/- (120 days)
3000/-(Not Refundable), bank voucher or cash receipt
up to 5:00 PM of 30th  day  of tender publication

On or before  12:00 PM of 

31st day of tender publication

1:00 PM of 31st day of tender publication

B.  Key Qualifications for Bidders 

Contract Identification No.
Key Qualifications and Documents requirement
CDF-2077/78-001
a) The offered goods shall be latest and in current production for a minimum of 2 years
b) The minimum supply value of goods under a single contract within the last three years should be NRs 1,40,00,000/- (in words One Corore Forty Lakh Only) ie, required for copy of single contract agreement with work complection certificate. [In case of JV, at least one partner must meet the requirement]
c) The average annual turnover during the best 3 year among last 5 years should be NRS 2,15,00,000/- (in words two crore fifteen lakh only). [In case of JV, at least one partner must meet the 40 percent of the total requirement, other partners must meet at least 25 percent of the total requirement and all partners combined must meet the total requirement.]
d) Bidder's net worth of fiscal year 2075/76 calculated as the difference between total assets and total liabilities should be positive. [In case of JV, all partners must meet the requirement]
e) The minimum amount of credit facility NRs1,95,00,000/- (in words One Cororeninty five Lakh Only). [In case of JV, at least one partner must meet the requirement] 
f) In case of HDPE fittings, a copy of agreement to deliver HDPE fittings between production company/authorised dealer and supplier should be submitted.
g) All pending claims, arbitration, or other litigation shall represent in total not more than 50 (fifty) percent of the Bidder’s net worth. [In case of JV, all partners must meet the requirement]
h) Bidder should have owned or have taken on rent at least 4 vehicles for transportation with mínimum 6 tons capacity.
Incase of transportation company 
All valid documents of Transporter, i.e. Company Registration, Tax clearance 75/76, VAT registration & Contract Agreement with supplier.
In case of individual vehicle owner
Contract Agreement with vehicle owner Contract Agreement with vehicle owner having renewed blue books (for individual vehicle)
CDF-2077/78-002
a) The offered goods/equipment shall be latest and in current production for a maximum of 3 month in case of cement.
b) The average annual turnover during the best 3 year among last 5 years should be NRS 1,02,00,000/- (in words one crore two lakh only). [In case of JV, at least one partner must meet the 40 percent of the total requirement, other partners must meet at least 25 percent of the total requirement and all partners combined must meet the total requirement.]
c) Bidder's net worth of fiscal year 2075/76 calculated as the difference between total assets and total liabilities should be positive. [In case of JV, all partners must meet the requirement]
d) Bidder should have owned or have taken on rent at least 6 vehicles for transportation with mínimum  6 tons capacity. 
Incase of transportation company 
All valid documents of Transporter, i.e. Company Registration, Tax clearance, 75/76 VAT registration & Contract Agreement with supplier.
In case of individual vehicle owner
Contract Agreement with vehicle owner with renewed blue books  (for individual

C.  Other terms & conditions and related information

1.  Bidders are required to submit simultaneously two separate sealed envelopes, with clearly written on envelopes (I) The Technical Bid and (ii) The Financial Bid, both in turn enclosed in one sealed envelope. 

2.  Eligible Bidders may obtain further information and inspect the Bidding Documents from the office of Community Development Forum, Nepal, Charikot, Dolakha upon submission of a written application, along with the tender fees, copy of company/firm registration renewal certificate, VAT registration certificate, and tax clearance certificate of F/Y 2075/76. Tender fees can be deposited into the bank account mentioned in 3.a below

3.  A bid bond issued by the “A" class commercial banks with120 days validity from the date of bid opening with the specified amount and tender fees or bid security amount deposit voucher from the following bank can be accepted. The detail of Bank a/c to deposit Bid security amount is as follows:

a.  Laxmi Bank Ltd, Charikot Branch, Account No 02611006550, 

b.  Account Name: Community Development Forum Nepal

4.  Sealed bids hard copy must be submitted to the office:

Community Development Forum, Nepal Bhimeshwor-06, Charikot, Dolakha

5.  Due to this adverse and unfavorable situation followed by COVID-19,  eligible bidders may request electronic copies of tender documents upon submission of the deposit voucher for Bid document and other necessary documents (Firm Registration Certificate/Tax clearance certificate F/Y 075/76 & VAT certificate) from CDF Nepal from the email address: cdfcharikot@gmail.com

6.  Eligible bidders requesting electronic copies through email will receive authorised scanned copies from CDF Nepal. They need to download the bidding documents, fill it out precisely  and can be submitted the hard copy to the office of CDF Nepal on or before the specified date and time. Submission through email is not accepted.

7.  The bid opening event will be done in the presence of Bidders' representatives who choose to attend at 1:00 PM on31st day of tender publication at the office of CDF Nepal. After technical evaluation, financial bids will be opened with the presence of those bidders whose technical proposals are substantially responsive even if the bidders or their representatives are unable to attend the bid opening event.

8.  If the last date of purchasing and /or submission falls on a government holiday, then the next working day shall be considered as the last date. In such case the validity period of the bid security shall remain the same as specified for the original last date of bid submission.

9.  Pre-Bid Meeting will be held on 20th October, 2020 (2077 Kartik 4) at the office of Community Development Forum, Nepal, Charikot, Dolakha.

10.  Selected suppliers are required to supply the materials at the project site of Sailung and Kalinchwok RMs.

11.  Period of material Supply: 360 days from the date of Agreement.

12.  Orgnization revserves the rights to accept or reject the bid document fully or partially.

13.  The bid documents recieved incomplete or without fulfilling mandatory criteria and beyond the timeline will not be processed for evaluation.

All other things beyond the notice will be in accordance with prevailing laws and regulations.

Further information can be availed from the following details:

Community Development Forum (CDF) Nepal Office, Chariot, Nepal

Web address: www.cdfdolakha.org.npemail: cdfcharikot@gmail.com

Office phone No.049-421894, 

For clarification: 9851233741 (Er. RameshPrasadDahal)

Job Overview

Category Development and Project, Expression of Interest
Openings 1
Position Type Contract
Experience Please check details below.
Education Please check details below.
Posted Date 04 Oct, 2020
Apply Before 01 Nov, 2020
City Charikot