Executive Assistant and Social Media (Remote)

We are currently seeking a proactive and highly organised Executive Assistant in Human Resources & Social Media to join our dynamic team. This role is essential to supporting our human resources and ensuring seamless operations that elevate the quality of our services. The ideal candidate will thrive in a remote environment and be prepared to take on various administrative and creative tasks that contribute to the success of our organisation.

Position Type:

• Full-Time 
• Remote

Core Responsibilities:

Human Resources Support:

Manage HR emails, ensuring timely responses within 24 hours and organising emails using labels and filters.

Oversee employee onboarding processes and ensure HR documents are filed correctly for compliance.

Maintain accurate records of employee interactions and documentation in google drive and compliance systems.

Administrative Support:

• Organise and prepare materials for meetings, including taking meeting minutes and following up on action items
• Edit, manage, and maintain document filing systems to ensure accessibility and efficiency.
• Perform data entry tasks and manage spreadsheets to assess HR data.
• Answer on call phone calls spanning from Monday to Friday outside of 9am to 5pm and Saturday and Sunday all day Australian Sydney time.
• Collaborate with rosters team to enter rostering schedule when changes are made during on call and complete weekly roster and timesheet approvals assisting rostering coordinator.

Creative and Marketing Support:

• Assist with content creation, including blog posts, web content, and social media.
• Support social media strategies, schedule posts, and monitor engagement.
• Design graphic materials such as presentations, flyers, and social media graphics using design tools.

Strategic Support:

• Gather and analyse feedback from employees, clients, and support coordinators to identify areas for improvement.
• Contribute to the rollout of company events and team-building activities to enhance culture.

Standard Operating Procedures:

• Review and familiarise yourself with organisational policies and procedures to ensure compliance 

Key Requirements:

• Proven experience as an Executive Assistant or Virtual Assistant in a human resources role (minimum 2-3 years).
• Exceptional organisational skills with an ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office, Google Workspace, and rostering systems.
• Strong written and verbal communication skills.
• Experience with social media management, content creation, and graphic design software (e.g., Canva, Adobe Photoshop) is a plus.
• Attention to detail and the ability to troubleshoot and problem-solve in a fast-paced environment.
• Ability to support multiple executives and manage various email inboxes.
• Familiarity with human resources procedures and compliance protocols is desirable.

Why Work With Us:

• Be part of a mission-driven team dedicated to improving the lives of people with diverse abilities.
• Remote position – working from home.
• Work culture that prioritises compassion, innovation, and continuous improvement.
• If you are a highly organised individual who thrives in a dynamic, remote work environment and has a passion for making a positive impact, we would love to hear from you.

To Apply:

• Submit your resume and a cover letter explaining why you would be a great fit for this role.

Join us at WellMinded Australia – where your contributions will directly improve lives and create lasting change.