Documentation Associate



TERMS OF REFERENCE (TOR)

Job Title: Documentation Associate

Full/Part-Time: Short-term Technical Assistance (3 months inputs)

Reports to: Fund Manager, NREP

Primary Position Location: Kathmandu

Programme Background

The Nepal Renewable Energy Programme (NREP) is a Government of Nepal programme funded by the British Embassy-Kathmandu (BE- K) aiming for transformational change in distributed sustainable energy development in Nepal through increased private investment resulting in low-carbon economic growth and sustainable energy access for all. NREP operates throughout Nepal but has physical presence in three Provinces: Madhesh, Lumbini, and Karnali. The Programme is implemented by the Alternative Energy Promotion Centre (AEPC) with Technical Assistance from a consortium led by DAI Global UK.

NREP seeks to increase private sector investment in the distributed renewable energy market, primarily in commercial, institutional, and industrial segments; attain universal energy access (UEA), and facilitate a policy, planning, legal and regulatory environment conducive to both enabling and sustaining progress in RE market development and universal energy access.

NREP has also supported the design and implementation of the viability gap-based fund called the Sustainable Energy Challenge Fund (SECF) to increase private sector investment to develop distributed renewable energy markets. The SECF is embedded with Central Renewable Energy Fund (CREF) the financial mechanism of AEPC. SECF provides both financial and technical assistance to distributed sustainable energy projects to ensure their financial viability and sustainable operation. The SECF is designed to attract private sector investments into the RE sector either in the form of equity and credit. SECF will de-risk investments into near commercial viability from the projects.

Scope of Work for the Documentation Associate:

Working closely together with the various departments of NREP and CREF Secretariat, if necessary, the STTA will be responsible for carrying out the following activities.

• Develop, revise and implement documentation management practices and procedures for SECF.
• Work closely with various departments of NREP and CREF to collect all SECF related documents.
• Ensure that all documents received are up to date, accurate and complete.
• Ensure that all documents received for SECF are properly classified, filed and stored in SECF Database.
• Maintain and update a document database at NREP and CREF, ensuring that all documents are appropriately archived and indexed for quick retrieval.
• Shall be responsible for the document security, for assigning and removing access, destroying obsolete documents, as and when necessary.
• Assist internal and external auditor by providing documents timely and as and when necessary.
• Develop productive working relationships with stakeholders to ensure timely and accurate submission of documents.

Deliverables:

• Document management plan for SECF projects
• Document management plan for SECF procedure
• Checklist finalization for SECF individual project
• Checklist of each SECF individual project

Qualifications and Experiences Required:

Skills:

• Excellent organizational skills.
• Attention to detail.
• Good communication and interpersonal skills.
• Motivated team player.

Knowledge:

• Good knowledge of MS Office and electronic filing system.
• Proficiency with scanning and administrative technology.

Qualification and experience:

• At least bachelor’s degree preferably in business, communications or related field.
• At least 3 years of experience in document management or related field. For the candidate having master’s degree, 2 years of experience would be enough.
• Knowledge of relevant laws and regulations related to document management and retention is a plus.

Application Instructions

If you are interested in applying for this position, please send us your application via email, no later than, CoB on June 3rd 2024 to NREPrecruitment@NREPNEPAL.COM.

In your email, please include.

• Your motivation, outlining why you believe you would be the perfect fit for this job.
• Your updated Curriculum Vitae with three recent references and
• Copies of your key relevant educational degrees.

Even though we appreciate your interest in NREP work, we will only be able to contact shortlisted candidates.

NREP is an equal opportunity employer and promotes inclusion within the workforce. Qualified female candidates from disadvantaged communities are strongly encouraged to apply.