Documentation and Admin Officer

The Organic Valley Pvt Ltd

The Organic Valley Private Limited (TOV) was established in 2011 to make a significant difference in the field of organic agro-production and trading. Its corporate office lies in Bakhundole - 01, Lalitpur. TOV is one of the pioneers in promoting Organic Agriculture and food practices in Nepal. It has been the first of its kind to Trade Organic Products from Nepal to various countries in the World. TOV has been involved in various projects as well as product research and diversification since its inception.

Details / requirements:

Company Information

The Organic Valley Pvt Ltd (TOV) is an organic business-based profit-making company through the export of Nepal-based spices and herbs organically grown and produced in different areas of rural Nepal. Ever since its establishment in 2011, it has been exploring, successfully promoting and exporting the produce of small land-holding farmers, trying its best to uplift the lives of unreached farmers. The Organic Valley Pvt Ltd strongly believes that its core activities and business should equally benefit the company, employees/workers and directly involved farmers within its network. Hence with each company’s strategy it tries to reinforce its core belief of equitable benefit. To complement the non- profit making aspect, T.O.V Foundation was established as a non-profit wing of the company that focuses on bringing change on the lives of people of rural areas. The Organic Valley Pvt Ltd works closely with T.O.V Foundation as both organization shares same vision for betterment.

Vision:

Reach out to unreached remote villages facilitating with locally established opportunities inbuilt with basic requirements for all living beings contributing towards ecological friendly living practice.

Mission:

To design and implement innovative strategies for socio-economic growth and expansion focusing on local economic development promoting sustainable organic agriculture for prosperous lifestyle.

Position: Documentation and Admin Officer

Department: Administration

Reports to: Admin Head

Name of the Organization: The Organic Valley Pvt. Ltd.

Joining-in: Earliest Possible

Duty Station: Chhinchu, Surkhet, Karnali Province

Job Description:

• Responsible for logistical arrangement and overall administrative tasks
• Procurement of office materials/ equipment preparing purchase requisition, collecting quotations, and compiling them with adequate documentation
• Prepare and implement office policies and procedures.
• Purchase, store, and distribute office supplies.
• Handle petty cash so that the maximum amount never exceeds the limit.
• Update the inventory and maintain a proper recording system.
• Ensure confidentiality of all office records.
• Ensure the security of hard copy files and back-ups of soft copies of office documents.
• Collect and verify timesheets or attendance records of employee and workers and prepare the summary report.
• Ensure all the registrations of the organization are up to date.
• Coordinate and assist in the organization of events, workshops, and meetings.
• Provide admin/finance/logistic support as and when required.
• Collect physical data and enter them on sheets or available digital form.
• Record and store documents.
• Handle all the unit's raw data, filter and refine them in sheets and submit to the dedicated department.
• Cross check everyday data to ensure accuracy of the data.

Required Knowledge, Skill and Abilities:

• Strong organization, communication, and coordination skills.
• Strong leadership skills.
• Excellent skills in Documentation and Reporting to the concerned department.
• Advanced knowledge and skill with MS Office Package, especially MS Word and MS Excel.
• Able to work effectively and efficiently under pressure.
• Able to accomplish quality work within strict deadlines.
• Flexible and able to multitask on several different aspects of the Company.

Job Specification:

• Minimum bachelor’s degree in Management/Business Administration/IT Management with a minimum of 2 years of experience
• Salary: Rs. 35,000 to 40,000 Cost to Company

Application Instruction:

Interested candidates with the above-mentioned criteria are encouraged to send their updated CV with a cover letter (at least two references with expected salary) and mentioning the applied position in the subject and email to: hr@theorganicvalley.com