Consultancy Services to Deliver Disaster Volunteers Mobilization Training in Rautahat [Ammendum]

1. Background  

Rautahat district, situated in Nepal’s Terai region, is among the country’s most flood-prone areas due to its low-lying geography and the presence of major rivers such as the Bagmati, Lalbakaiya, Chandi, and Jhaj. The Durga Bhagwati Rural Municipality and Rajdevi Municipality within Rautahat frequently experience flooding from the Bagmati and Jhanj rivers. The region’s flat topography, coupled with intense monsoon rainfall, weak embankments, and shifting river courses, results in frequent and severe floods that inundate homes, farmlands, and critical infrastructure such as schools, health centers, and roads. Vulnerable populations, including women, children, low-income households, and marginalized caste groups, face disproportionate impacts, experiencing displacement, loss of income, food insecurity, and limited access to essential services during flood events. 

IHRR in partnership with CARE Nepal and Campaign Nepal as local partner, aims to support women’s voice and leadership in anticipatory action. The Women’s Voice in Leadership and Anticipatory Action, also known as Sajag Samaj (SaSa) project is being implemented in the Durga Bhagwati Rural Municipality and Rajdevi Municipality of Rautahat districts in the Madhesh province. The project seeks to build resilience in vulnerable communities of these areas by strengthening forecasting, Early Warning Systems (EWS), and preparatory actions under women’s leadership. The project also raises awareness among government decision-makers and gender-based violence service providers to integrate inclusive early warning actions while advocating for resource utilization.

2. Disaster Volunteers Mobilization Training

Sajag Samaj Project has designed a training program to build the capacity of community members to respond effectively and efficiently during emergencies. Embracing the concept of “Local Leadership and Community-First Responders,” the training is expected to to develop stronger disaster response teams at the community level. The goal is to ensure safety, quality response, and timely assistance during disasters within the community. This training will be aligned with the National Volunteer Mobilization Course endorsed by the National Disaster Risk Reduction and Management Authority (NDRRMA). A detailed Terms of Reference (TOR) can be downloaded at https://ndrrma.gov.np/np/procedure/186.

The primary objective of this training is to provide the essential knowledge and skills required to ensure safety and quality response during disasters in the community. Further, the training should also strengthen and develop volunteer institutions for effective disaster risk reduction and management of both natural and human-induced hazards. Additionally, the training should be aligned to achieve the following supporting objectives:

• Enhance the collective capacity of volunteers in various thematic areas of disaster management.
• Facilitate collaboration among different agencies or partner organizations involved in disaster management.
• Support the mobilization and management of international volunteers in disaster response and preparedness.

The training sessions should include the components of Disaster Management System in Nepal, First Aid and Basic Life Support, Incident Command System and Triage, Search and Rescue in Floods, Inundation, and Landslides, Search and Rescue in Fire Incidents, Earthquake Risk Reduction and Search & Rescue Techniques, Types of Ropes and Their Usage Techniques, Road Accident and Rescue, Scenario-Based Tabletop Simulation Exercise.

Procedures of Submission:

Interested and eligible suppliers/service providers are requested to submit the sealed quotation/proposal on the basis of attached ToR to IHRR Office Kopundole, Lalitpur Tel: 01-5448938 clearly marking the heading “Quotation/proposal to deliver Disaster Volunteers Mobilization Training” till 7th June 2025. 

Required documents:

• Letter of interest
• Technical proposal, which includes objectives and methodologies along with a detailed timeline.
• Financial proposal indicating all associated cost for delivering the training and a breakdown of expenses (possible breakdowns: consultancy fees, food/accommodation/travel of consultant, training materials)
• Copy of company registration and renewal certificate
• Company Profile
• Copy of VAT registration certificate
• Latest Tax Clearance Certificate
• Curriculum Vitae of the proposed trainers/facilitators/experts
• Trainers with knowledge of local language will be given higher priority

If the application deadline falls on a public holiday, submissions will be accepted until 12:00 PM on the following working day.