Cash and Voucher Finance Officer
Detailed Job description / requirements:
Scope of Work
USAID Tayar Nepal - Improved Disaster Risk Management Project
Cash and Voucher Finance Officer
Position: Cash and Voucher Finance Officer
Type of Employment: Long Term Technical Assistance
Level of Effort: 130 days (6 months)
Period of Performance: On/about July 01 to December 31, 2020
Base of Operations: Kathmandu Office
USAID/Nepal’s Tayar Nepal– Improved Disaster Risk Management Project (Tayar Nepal) is strengthening the capacity of Nepal’s national and sub-national institutions responsible for disaster risk reduction, preparedness and response. Nationally, Tayar Nepal works with the newly created National Disaster Risk Reduction and Management Authority (NDRRMA) and other disaster risk reduction and management (DRRM) entities to improve how national-level systems and institutions address to all types of risks caused by natural hazards and technical disasters. Locally, Tayar Nepal works in target municipalities to enhance local DRRM capacity by working with existing and new local bodies and communities to identify and implement successful DRRM initiatives which are consistent with national level policies and guidelines
Component 3 is Tayar Nepal’s rapid response mechanism designed for rapid activation and mobilization in the event of a disaster. While originally conceptualized for use in the event of a large natural disaster such as earthquake or flood, USAID plans to activate Component 3 to enable the project to support the NDRRMA in its response to the Covid-19 pandemic which has taken hold in Nepal. The first task order is expected to focus on the following objectives:
- Prepare municipalities for the socio-economic impacts of the Covid-19 crisis
- Pilot replicable livelihood and economic support activities
- Mobilize financial resources to address urgent recovery needs
To implement the six month early economic recovery activity in twelve municipalities, Tayar Nepal needs dedicatedCash and Voucher Finance Officer to oversee the project implementation, especially the cash and voucher program. TheCash and Voucher Finance Officer will review the all invoices from subcontracts, grantees, consultants, and direct implementations, to ensure that all required documentations are complete and meet DAI / USAID Tayar Nepal finance and accounting policies and procedures.
The Cash and Voucher Finance Officer is a key member of the finance team. She/he will assist the Finance and Administration Manager (FAM) with financial, accounting and budgeting support under Component 3 – 6 months program, especially on cash and voucher program. She/he will maintain accurate financial, accounting, and payroll records in compliance with DAI policies and USAID rules and regulations, and assist with financial reporting, bank reconciliations, or other related duties.
Responsibilities and Key Tasks:
- Work closely with Action Fund Manager and Compliance Officer and technical focal point on managing the invoice and payments to vendors, grantees, and other direct payments
- Work closely with other finance team under Finance and Administration Manager supervision to maintain comprehensive knowledge of project’s Field Operations Manual (FOM) and identify areas where policies, procedures and/or practices may not align with project practice and advise project management with recommendations
- Coordinate compliance with documentation requirements across all departments, i.e. Procurement, Grants, Logistics, Human Resources, Inventory Management, Technical/Delivery and other areas
- Orient grantee’s or subcontractor’s staff on finance procedures and documentation requirements
- Develop and maintain reports of status of financial management activities (i.e. monthly and quarterly reporting), especially on cash and voucher program.
- Ensure that any/all contractual financial reporting requirements are identified and complied in a timely and accurate manner
- Review and submit monthly reconciliation reports
- Monitor and submit advance, commitment, and grant reports as applicable
- Monitor and report on partner/vendor payment schedules and obligations
- Coordinate with Compliance Officer and other finance team to conduct spot internal audit in regular basis – especially on cash and voucher financial document.
- Support responses and actions to internal audit comments
- Conduct daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM)
- Ensure all required backup documentation is uploaded to DAI file management system according to set deadlines
Policies & Procedures
- Ensure accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract
General Accounting/Financial Management
- Review wire requests for Component 3 project implementation, especially on cash and voucher program.
- Conduct regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances, able to develop weekly cash requirement for wire request from DAI HO, especially to support cash and voucher program.
- Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
- Ensure the timely deposit of cash receipts
- Ensure the safeguard of bank checks, and cash receipts
- Ensure proper segregation of duties within the Finance/Accounting Department
- Support bank reconciliations performed by the field accountant
- Prepare and review project cost data prior to submitting Oracle data reports to DAI Washington
- Maintain file management systems for soft and hard copy documentation as required
- Maintain files on grant/procurement/subcontractor documents and modifications as applicable
- Oversee the schedule of financial activities to ensure the timely preparation of budget related reports
- Ensure non-billable expenses are thoroughly reviewed and are kept to a minimum
- Ensure that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
- Bachelor’s Degree in Accounting, Finance, Business Administration or equivalent. Advanced degree MBA, CPA or equivalent preferred.
- 8 years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
- Minimum 3 years’ experience managing USAID funded projects
- Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
- Experience working with large amounts of data
- Experience supervising staff
- Ability to respond effectively and maintain discretion with most sensitive inquiries or complaints
- Experience with enterprise accounting software, and Microsoft office suite
- Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
- Demonstrated report writing skills in English is required.
- An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
- An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
- An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
- Fluency in English is required
Location and Reporting
The cash and Voucher Finance Officer will be based in Kathmandu, will work under the direct supervision of the Implementation Specialist, under technical direction from Finance and Administration Managerandin close coordination with Compliance Officer and Component 3 technical team, cross-cutting, and operations teams.
Interested applicants should submit a CV and cover letter to TayarRecruitment@dai.com by July 1, 2020. Please mention the position in the subject line of the email you are applying for.
Women, persons with disabilities, and applicants from marginalized and disadvantaged communities are encouraged to apply.