Administration and Finance Officer

Vacancy Announcement 

Position: Administration and Finance Officer

Number of Vacancy: One

Duty Station: Kathmandu  Based

Level of Involvement: 60% to 80% per month

Salary:NPR 25,000 – 35,000 per month (based on qualification and experience)

The Administration and Finance Officer will be responsible for the overall financial management, statutory compliance and administrative operations of the organization. Around 60% of the work will focus on finance and 40% on administration. The officer will work closely with the General Secretary and program staff to ensure that financial records are accurate, reports are submitted on time, and office and project operations run smoothly.

• Maintain complete and up-to-date books of accounts in accounting software FAMAS, following Nepal Financial Reporting Standards, the organization’s financial policy and donor requirement.
• Prepare and verify payment vouchers, payment requests, advances and settlements with proper supporting documents
• Carry out regular bank reconciliations and manage cash and bank transactions
• Prepare project and organizational budgets, track expenditure against budget, and report variances to management
• Prepare monthly, quarterly and annual financial reports, and donor and partner financial reports within deadlines
• Calculate, deduct, deposit and file TDS, VAT, social security contributions and other statutory obligations on time
• Process staff salary, consultant fees and vendor payments with correct tax treatment
• Coordinate annual audit, provide required documents, and follow up on audit findings and recommendations
• Provide financial inputs for proposals, budgets, contracts and subawards
• Maintain internal controls, petty cash management, fixed asset register and systematic filing of all financial documents

• Oversee day-to-day office administration, including supplies, equipment, utilities and maintenance
• Manage procurement processes, including quotations, comparative statements and purchase orders, as per the procurement policy
• Maintain staff and consultant records, including contracts, attendance, leave and personnel files
• Support recruitment processes: vacancy announcements, shortlisting, interview coordination and onboarding documentation
• Draft and track contracts, agreements, MoUs and official letters in coordination with the General Secretary and program team
• Coordinate logistics for meetings, workshops, trainings, field visits and staff travel
• Keep legal and compliance documents up to date, including registration renewals and reporting to government bodies
• Maintain proper document management, filing and inventory systems (hard and soft copy)
• Perform other administrative and finance-related tasks assigned by the General Secretary

Qualification and Experience

• Bachelor’s degree in Accounting, Commerce, Business Administration, Management or a related field (Master’s degree preferred)
• Minimum 3 years of relevant experience in finance and administration, preferably in an NGO/INGO or development sector organization
• Sound knowledge of Nepal’s tax, audit and NGO financial regulations, and donor financial compliance
• Experience in budgeting, financial reporting and audit coordination
• Excellent written and spoken Nepali and English

Skill:

• Strong attention to detail, honesty and integrity in handling financial matters
• Good time management and ability to meet deadlines under pressure
• Ability to work independently as well as in a team
• Good communication and documentation skills
• Experience in the DRR, climate resilience, or humanitarian sector is an added advantage

Application submission: 

Interested candidates should apply through the online application form.

Application Deadline: 11/02/2026

Selection Process: Applications will be reviewed on a rolling basis. The vacancy may be filled before the deadline, so early applications are encouraged.

Only shortlisted candidates will be contacted. DPNET is an equal opportunity employer and encourages women and candidates from marginalized groups to apply.