General Coordinator Assistant

MEDECINS DU MONDE FRANCE seeks

A General Coordinator Assistant

For Nepal/Kathmandu

Médecins du Monde (MdM) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. 

MdM is present in Népal since 1995 through different health intervention (TB/HIV, maternal and new born program, Microfinance etc.). Since 2007 till 2015, MdM was implementing in Sindhupalchowk District a maternal and newborn health program according to the Ministry of Health and Population (MoHP) strategy, to improve the maternal and newborn health in the district using an integrated approach, combining health service support, community awareness and microfinance activities.

On 25th April 2015 (12 Baisakh, 2072), a massive earthquake measuring 7.8 in the Richter scale was experienced in Nepal. Barpak VDC in Gorkha district, 80km northwest of Kathmandu was the epicenter. Continued aftershocks followed throughout Nepal with one reaching a magnitude of 6.7 the following day. On 12th May 2015, another large aftershock with a magnitude of 6.8 hit Nepal incurring more losses of lives and infrastructure, particularly in Dolakha and Sindhupalchowk districts. In Sindhupalchowk, more than 3500 people lost their lives, thousands of others got injured, and it is estimated than 70% of the infrastructures have been destroyed. More than 90% of the health facilities (75) were destroyed or damaged letting the population with no access to health services while leaving in very remote areas. 

The goal of MdM in Nepal is to offer emergency medical assistance to earthquake affected population and contribute to the recovery of the Health System

Program Objectives: Emergency and Early Recovery Response following the 2 consecutive earthquakes of April and May 2015 in Sindhupalchowk District, the most affected district:

• Mobile clinics activities by land and by air
• Construction of semi-permanent Health Facilities 
• Refurbishment of health facilities and donation of medical supplies 
• Support to the District Heatlh Office 
• Provision of MHPSS services 
• Restore Women’s cooperative previously established and supported by MdM and affected by the earthquake 

TASKS AND RESPONSABILITIES: 

He/she works inside the project’s organizational chart under the direct management of the General Coordinator

Proposals and Reports:

• Ensure the writing of all concept notes, proposals and donor reports
• Provide timelines and ensure timely submission to HQ/donors
• Ensure consistency and quality throughout, including log-frame 
• Work in close collaboration with the Admin Coordinator to ensure coherence between budget and narrative 
• Review indicators to make sure they are SMART and harmonised
• Consider donor compliance and guidelines, ensure adherence  
• Attend donor meetings and relay information as requested by the General Coordinator 
• Set up and update monthly a grants tracker to follow-up reports deadline
• Support in other related reports such as MoH daily reports; Health Cluster Reports etc.

Support in coordination within the mission:

• Prepare meetings and take the minutes of meeting
• Compile the Sitrep / Monthly report 
• Facilitate the proper circulation of information within the mission and between MdM and Solidarités International Mission 
• Ensure proper filing of all project documentation in the mission
• Ensure proper dissemination of information related to MdM regarding clusters, coordination mechanisms

Representation:

• Participate or accompany the General Coordinator at meetings for humanitarian coordination / security if requested by GC; 
• Represent the GC by delegation with aid workers, administrative authorities, local politicians, civil society 
• Contribute to stakeholders communication/advocacy initiatives when feasible/requested.

Accountability:

• Develop basic accountability plan for the Nepal mission with the support of the Desk Assistant
• Train and support MdM staff involved in project Management at country level and support in the implementation of the accountability plan.
• Ensure MdM proper visibility as well as donor visibility on project areas.

CONDITIONS OF EMPLOYMENT:

• Status: Employee 
• Contract: Fixed-term contract   
• Duration: 3-6 months  

SKILLS AND EXPERIENCE NEEDED:

• Master degree in the following or related field: Development, International Relations, Humanitarian Management
• At least five year of experience in a similar role
• Experience of writing proposals/reports
• Demonstrated experience of coordinating and preparing strong narrative and financial reports for a variety of donors
• Demonstrated experience developing multiple narrative and cost proposals simultaneously 
• Experience developing and working with project budgets
• Understanding of donor compliance, DFID and ECHO
• Good personal organisational skills, including time management, and ability to meet deadlines as well as working under pressure 
• Excellent level of communication both written and oral
• Experience in humanitarian and development context highly appreciated
• Capacity to work and to live in tense conditions
• Excellent Team player
• Reactivity, anticipation, adaptability and capacity to take initiatives to changing requirements
• Ability to work in a multi-cultural setting
• English fluent
• French fluent

You are committed to MdM values as an organization and motivated by its non-statutory, NFP model.

INTERESTED?

Please send a CV to: info.mdmfrance@gmail.com

Deadline for submission is on: 31/07/2015

MdM stands up for the integration of people living with disabilities and fights against discrimination.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED