Terms of Reference for Documentation of Agroecological Practices and Capacity Building on Field-Based Documentation under the Green Evolution Project - Nepal

Terms of Reference for Documentation of Agroecological Practices and

Capacity Building on Field-Based Documentation under the Green Evolution Project - Nepal

1. INTRODUCTION

Welthungerhilfe (WHH) is one of the largest private aid organizations in Germany and works towards a world without hunger. WHH has been working in Nepal since 2012 in partnership with civil society organizations, government institutions, and local communities. Its programmes support socially marginalized and economically disadvantaged populations to strengthen resilience, improve food and nutrition security, and realize their right to adequate food through sustainable and systems-based approaches.

WHH is implementing the regional programme "The Green Evolution: Ways to Transform Food Systems in India, Bangladesh and Nepal" from April 2024 to May 2028. The programme seeks to contribute to food system transformation through agroecological principles and works across micro, meso, macro, and regional/global levels.

In Nepal, the programme focuses on Karnali Province, particularly selected areas of Surkhet, Dailekh, and Jumla, including Barahatal Rural Municipality, Birendranagar Municipality, Dullu Municipality, Aathbis Municipality, and Tatopani Rural Municipality. The programme works with LI-BIRD, ANSAB and HPC to promote agroecological production systems, strengthen extension and learning systems, improve value chains, and support evidence-based policy and institutional processes.

A key component of the Green Evolution programme is the co-creation, documentation, analysis, and dissemination of knowledge generated through project implementation. The programme recognizes that effective agroecological practices, indigenous knowledge, innovations, challenges, and lessons from field implementation are often insufficiently documented and therefore remain underused for learning, replication, advocacy, policy engagement, and scaling.

The programme specifically envisages systematic documentation of evidence through short videos/films and photographs, as well as capacity building of project teams and communities in knowledge management, communication, and effective documentation. At farm and landscape level, the programme aims to demonstrate and document agroecological production systems through Farmer Field Schools (FFS), demonstration farms, community-level micro-planning, landscape approaches, and relevant value chain interventions.

Against this background, WHH Nepal seeks to engage a qualified consultant/consulting agency to systematically document selected agroecological practices and field experiences under the Green Evolution project in Nepal and to strengthen the practical documentation capacity of selected project staff, partners, and/or community participants. The assignment will be primarily field-based and will combine practical training with mentored field documentation and production of high-quality knowledge products.

2. PURPOSE AND OBJECTIVES OF THE ASSIGNMENT

The purpose of this assignment is to generate high-quality, practical, and field-based documentation of agroecological practices, innovations, and learning emerging from the Green Evolution project in Nepal, while simultaneously strengthening the capacity of project actors to document field practices, evidence, and stories effectively.

The assignment should capture not only what practices are being implemented, but also how they work, why they are relevant, what changes they are contributing to, what challenges remain, and what conditions are required for replication or scaling. The documentation will contribute to project learning, knowledge management, communication, advocacy, policy engagement, and future programme development.

Click on the link below for the detailed TOR:

ToR_Green_Evolution_Documentation_Nepal

Proposal Submission Deadline

Interested and qualified consultants/consulting firms are invited to submit their proposals no later than [20 Nov 2026 5:00 PM Nepal time via the e-tender portal: Public RFT - Terms of Reference for Documentation of Agroecological Practices and Capacity Building on Field-Based Documentation under the Green Evolution Project - Nepal]. Any queries or concerns can be directly asked from the same e-tender portal by 13 Nov 2026.

Proposal Requirements

The proposal package should include the following documents:

1. A signed Letter of Expression of Interest (EoI) from the lead applicant.
2. A comprehensive Technical Proposal describing the understanding of the assignment, proposed methodology, field documentation approach, workshop and mentoring approach, quality assurance measures, and detailed workplan.
3. A Financial Proposal with a clear cost breakdown.
4. Company/Firm Profile detailing relevant organizational experience and comparable assignments.
5. At least two examples/links to comparable documentation, photography, video, or knowledge products.
6. Curriculum Vitae (CVs) of the proposed team leader and key team members, clearly highlighting relevant qualifications and experience.
7. Valid company/firm registration, tax clearance, and VAT documents, as applicable.
8. A duly completed and signed WHH Supplier Declaration Form.