Senior Recruiting Medical Administrator (SRMA)

Senior Recruiting Medical Administrator (SRMA) (E1 – Internal & External)

British Gurkhas Nepal (BGN), UK Ministry of Defence (MoD)

Apply before: 17 March 2026

Ref No: 133; Issued date: 03 March 2026

Contents:

Location

About the job

Benefits

Things you need to know

Apply and further information

Location:

HQ British Gurkhas Nepal (BGN)

British Gurkhas Nepal BGN(Pokhara)

Nepal

No of Vacancies: 1

About the job:

Introduction:

At British Gurkhas Nepal (BGN), our civilian staff play a vital role in underpinning and facilitating the recruitment of Gurkhas into the British Army. We value the unique experiences, perspectives, and understanding that individuals bring to our organisation, and we believe these qualities make a vital contribution to our work.

We are committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we hire, train, and promote individuals based on merit and are dedicated to creating an environment free from discrimination. All job opportunities in BGN are subject to fair and open competition.

Senior Recruiting Medical Administrator (SRMA)

The Senior Recruiting Medical Administrator (SRMA) is responsible for providing medical support to the Recruiting Team in BGN during the British Army and GCSPF recruitment process. This includes support during Phase I (Registration), Phase II (Initial Selection), and Phase III (Final Selection).

A secondary responsibility of the SRMA is the management of recruitment medical equipment, including equipment maintenance and inventory control. The role also involves clerical and administrative tasks to support the preparation and execution of recruitment activities.

This position is advertised as a 37-hour work week under an Annualised Hours Contract. Please note that the role will require periods of extended working hours and occasional weekend work.

Job description:

Recruiting

• Manage medical support to Gurkha recruitment process, both clinical and administrative.
• Responsible for the coordination and implementation of medical Phase I registration, Phase II (Initial Selection)
• Manage the medical support for Phase III, (Final Selection) under the direction of SMO Recruiting.
• Management of secondary medical investigations for potential recruits with local Hospital for Chest X-Rays, Echocardiography, etc.
• Assist in the preparation of medical examinations including PULHHEEMS and occupational medical examinations as required.
• Translation and chaperone assistance to the SMO Recruiting when informing potential recruits who are deemed Medically unfit for central selection.
• Ensure that data entered into recruit’s records is contemporaneous, accurate, legible, concise, and coherent.
• Coordinator of CMTs and GC Medics who deploy for recruiting. Provide POC reach back to UK for clinical supervision for Phase I and Phase II
• Coordination of vaccinations for British Army recruits after Phase III annually, in liaison with DPHC (Responsibility to order vaccines sits with DPHC for enlisted TRfn).

Medical Stores and Pharmaceuticals

• Manage and maintain medical modules used for Recruiting. (Pharmaceutical ordering to maintain module stocks should be assisted by DPHC)

Equipment management:

• Hold Recruitment equipment inventory, maintain equipment checks including fault reporting and submit returns to WOES, HQ BGN. (Recruitment BP machines, AED, Tempest Pro, Otoscopes)
• Co-ordinate MDSS inspections alongside DPHC as required to maintain Recruitment equipment.
• Procure local purchase items where required.
• Ensure the timely demand and procurement of all medical items required for Phases I, II, and III selections. (with support from DPHC to place orders)

Health and Safety

• Manage of clinical waste disposal for Recruitment Processes when required.

Routine care:

• Chaperone/translation assistance to the SMO Recruitment in medical centre and escort patients to hospital appointments when required.
• Ensure that data entered into TRfn’s records is contemporaneous, accurate, legible, concise and coherent.

Clerical:

• Manage routine clerical administrative duties in support of Recruitment Process

Healthcare governance (HC):

• Report accidents and near misses (relating to Recruitment activity) through ASER and My Safety systems in the medical centre in accordance with MOD policy.
• Complete all mandatory training as stipulated by DPHC.
• Participate in Continuing Professional Development in accordance with personal learning goals and requirements.
• Report Safeguarding concerns immediately to the SMO, UK PHC Nurse and PM.
• Safe handling of specimen results in accordance with SOP.

Accountability:

• To OC BGP/SRO/SMO Recruiting regarding BGN Recruitment.
• To recognise the limitations of their own experience, seeking advice and referring to others when appropriate.
• Undertake regular performance reviews and annual appraisals. Within these recognise the need for on-going education and training and accept responsibility for undergoing relevant courses in discussion with the OC BGP/SMO Recruiting.

Confidentiality:

• To maintain confidentiality of information relating to recruits/ patients, and staff in accordance with GDPR and Caldicott guideline.
• Any breach of confidentiality may render an individual liable for dismissal and/or prosecution.

Overall

• This role provides a vital integration of Recruitment and DPHC interface as such good communication at all times is vital.
• The candidate must transfer roles and responsibilities to another designated colleague in their absence from BGP.
• This role may evolve in line with changes in recruitment and therefore the job holder must have capacity learn and develop new skills and behaviours.

You will be an individual with energy, enthusiasm and experience who will relish the opportunity of working in BGN and thrive in a challenging environment. SRMA is to follow the instruction given by the Line Manager adhere to Job Description for guidance and contribute diligently towards the team.   Candidate should be able to work well in a team understanding the duty. Must be able to demonstrate the behaviours which is available as a link below.

Success Profiles  (click here to learn about Behaviours required for this job)

Work Experience:

• Minimum 3 years of work experience in related medical field

Qualification:

• Academic – Above Higher Secondary Education (above +2 / A levels)
• Technical – Registered as Medical Care Assistant with Nepal Medical Council
• English – Good Written and Spoken
• Nepali – Good Written and Spoken

You will be assessed on your English language skills and Practical Test to qualify for interviews during the sifting and selection process.

Behaviours:

We'll assess you against these behaviours during the selection process: See this Success Profiles (please ensure you have read this and are well conversant with the behaviours asked for selection and interview).

• Leadership
• Working Together
• Delivering at Pace
• Communicating and Influencing
• Managing resources, work and change

Benefits & Working Environment:

• Salary 95,534.00 NPR per month (Permanent).
• Gratuity after completing 3 years’ service.
• Dashain Bonus & Retirement Funds (EPF & CIT).
• Public holidays 10 days and Annual leave 25 days. (Annual leave increasing to 30 days after 5 years.)
• 100% reimbursement of medical expenses for Job Holder and limited reimbursement for immediate dependents.
• Child allowance up to 18 years.
• Please be advised that the Department is conducting a review of all terms and conditions and pay-related allowances which could impact on those allowances that the post currently being advertised attracts.

Things you need to know:

Security Check:

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Govt of Nepal Police Report for employment in Nepal.

Selection process details:

You will be assessed on your English language skills and Practical Test to qualify for interviews during the sifting and selection process.

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

We will assess you against these behaviours during the selection process:

Success Profiles (Please ensure you have read this and are well conversant to the behaviours asked for)

Candidates will be required to provide Prior Employment details to include job history; qualification details and previous skills and experience using the BGN Application Form ONLY. NO CV’s to be attached. 

Candidates will be required to provide a statement of suitability of no more than 250 words. Please provide experience relevant to the role. (Please don’t repeat your Job history and Qualifications/Training in this section).

Nationality requirements:

Open to Nepali nationals only.

Apply and further information:

• Please use this Application Form.
• Please include “Job Advert 133” in your subject line.
• No CV and Certificates to be attached.
• Fully Completed Application Forms are to be emailed to: Bgn-Cs-hiring@mod.gov.uk
• Incomplete Application Forms will not be looked at.
• Selection will take place by the March 2026 at the British Gurkhas Nepal (BGN).

Applicants who influence or manipulate the selection/recruitment process in any form/way will be disqualify for this job and future employment with BGN.

Contact point for applicants:

Email: Bgn-Cs-hiring@mod.gov.uk