Senior Medical Centre Assistant

Senior Medical Centre Assistant (E1 – Internal & External)

British Gurkhas Nepal (BGN), UK Ministry of Defence (MoD)

Apply before: 28 April 2026

Ref No: 139; Issued date: 13 April 2026

Contents:

Location

About the job

Benefits

Things you need to know

Apply and further information

Location:

HQ British Gurkhas Nepal (BGN)

British Gurkhas Nepal BGN(Kathmandu)

Nepal

No of Vacancies: 1

About the job:

Introduction:

Senior Medical Centre Assistant (SMCA) is responsible for pharmacy management. The secondary role involves Equipment Care (EC) management, Health and Safety (H&S) lead, Routine care and Healthcare Governance (HcG) role.

In BGN, our civilians underpin and facilitate our ability to recruit Gurkhas into the British Army. In BGN we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work.

We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunity employer, we hire, train, and promote people based on merit and inspire to create an inclusive workplace free of discrimination. All job adverts in BGN are subject to fair and open competition.

This position is advertised at 37 hours per week.

Job description:

Pharmacy:

• Medicine Management lead is SMO and day to day task delegated to SMCA British Gurkhas Kathmandu (BGK)
• Responsible for Dispensary and Medicine Management under the SMO BGN for BGK
• Responsible for Management of Controlled Drugs under the SMO BGN for BGK
• Act as nominated deputy and second key holder for the SMO in the management of Controlled and Accountable Drugs.
• Coordinate with Defence Section British Embassy and Government of Nepal authority for Controlled Drugs, General Medicines and vaccines Import License.
• Stock ordering lead for BGK- Responsible for the management of medical stores including medicines, vaccines, Personal Protective Equipment (PPE) for BGK including pharmacy using ECAT system 
• Dispense medicines and advise patients about their medications.
• Conduct stock query on KOMODO and liaise with Team Leidos UK when necessary. 
• Liaise with Quartermaster (QM), Movement Control Centre (MCC) and Mechanical Transport (MT) Office to investigate receipt of demand of BGK and British Gurkhas Pokhara (BGP).
• Liaise with Regional Pharmacist in the UK or DPHC Pharmacist as required 
• Coordinate for quarterly and annual CD return and monthly medicines return to the Regional Pharmacist.
• Prepare and submit discrepancy report to DPHC (O), as required.
• Coordinate with BGP pharmacy staff regarding pharmacy matter. 
• Keep record of local purchase of Medicines as required.
• Manage pharmaceuticals in BGK Medical Module.
• Manage the receipt and return of Golden Hour Boxes (GHBs) to UK.
• Responsible to manage and account Medicines and Drugs during Out of Hours in accordance with Cold Chain Storage policy.
• Responsible to record and update all CAS/Device alerts, inform all clinician and act if necessary. 
• Maintain and update local working policies as and when required under the direction of Regional Pharmacist. 
• Act in accordance with DPHC (O) Pharmacy and Medicine Management Standard Operating Procedure (SOP)

Equipment Management:

• EC lead for Medical Centre BGK.
• Liaise with Practice Manager (PM)/Regional Equipment Manager (REM)/ Medical Dental Servicing Section (MDSS) regarding any issues with the equipment and solve them. 
• Hold equipment inventory and maintain equipment checks. Report any faults to REM and MDSS team. 
• Coordinate monthly equipment snap and managerial check/inspection. 
• Conduct monthly equipment-care training program. 
• Coordinate Land Equipment Audit (LEA)and Logistic Support Inspection (LSI) in consultation with PM and REM. 
• Coordinate with DECA and DESA UK for equipment calibration and disposal for both BGK and BGP. 
• Liaise with PM/MDSS team and prepare for annual equipment inspection and calibration. 
• Liaise with SMO and DPHC (O) RHQ and demand equipment as required. 
• Perform monthly checks and assure serviceability of the equipment in Retrofitted Land Rover.
• Manage and assure serviceability of the equipment in BGK Medical module.
• Coordinate with and support Pokhara Medical Centre and Senior Recruiting Medical Administrator (SRMA) regarding Equipment Care
• Responsible for items issued by QM BGN as AinU holder.
• Act in accordance with EC lead TOR and DPHC (O) Equipment Care Directive (ECD) and BGN ECD.

Health and Safety:

• H&S Lead for Medical centre BGK.
• Procure and manage BOC gases, and overseas safe return of gas cylinders back to the UK from both BGK and BGP. 
• Represent medical centre at quarterly H&S meetings and collate quarterly SHEF returns for Quartermaster (QM).
• Responsible for COSHH assessment, annual COSHH return and submit to QM BGN.

Routine Care:

• Chaperone/translation assistance to the clinician in medical centre and escort patients to out-patient appointments when required. 
• Ensure that data entered into patients’ records are contemporaneous, accurate, legible, concise and coherent. 
• Maintain confidentiality and respond to complaints in accordance with DPHC policy. 
• Assist with specimen delivery to laboratory. 

Healthcare Governance:

• To collate mandatory statistics and carry out audits as per DPHC(O) Audit calendar.
• Participate in Practice, HCG meetings and regional meetings. 
• Report accidents in the medical centre in accordance with MOD policy. 
• Report Safeguarding concerns immediately to the SMO or PM. 
• Raise Significant Events with the SMO or PM and record on the ASER system. 
• Complete all mandatory training as stipulated by DPHC. 
• Participate in Continuing Professional Development in accordance with personal learning goals and requirements. 

Accountability:

• Responsible to SMO as line manager.
• To recognise the limitations of their own experience, seeking advice and referring to others when appropriate. 
• Undertake regular performance reviews and annual appraisals. Within these recognize the need for on-going education and training and accept responsibility for undergoing relevant courses in discussion with the SMO. 
• Responsible to declare Conflict of Interest particularly around Local Procurement of Medicines/materiel.

Confidentiality:

• To maintain confidentiality of information relating to patients, client’s staff in accordance with General Dara Protection Regulation (GDPR).
• Any breach of confidentiality may render an individual liable for dismissal and/or prosecution.

Miscellaneous:

• Responsible to support in Casualty Clearing Station during the event of a major medical incident under the direction of Registered Nurse and the SMO.
• Support BGN with BGK contingency store management.
• Assist HLO/Billing Clerk regarding medical bill clarification i.e. Verify pharmaceutical product and names, avoid fraud when and where medical bills are not clear or unentitled items are purchased. 
• To undertake any other duties commensurate with the role and within bounds of competence.

You will be an individual with energy, enthusiasm and experience who will relish the opportunity of working in BGN and thrive in a challenging environment. SMCA is to follow the instruction given by the Line Manager adhere to Job Description for guidance and contribute diligently towards the team. Candidate should be able to work well in a team understanding the duty. Must be able to demonstrate the behaviours which is available as a link below.

Success Profiles (click here to learn about Behaviours required for this job)

Work Experience:

• Minimum 3 year of work experience in related medical field

Qualification:

• Academic – Above Higher Secondary Education (above +2 / A levels)
• Required
  • Buttercups training or 
  • NVQ Level 2 Pharmacy Assistant Course accredited by General 
  • Pharmaceutical Council or
  • Diploma in Pharmacy (PCL Level) and registered in Nepal Pharmacy 
  • Council as Assistant Pharmacist.
• Desirable
  • Diploma in Pharmacy (PCL Level) and registered in Nepal Pharmacy Council as Assistant Pharmacist.
  • Health Assistant accredited from Nepal Health Professional Council
• Technical – Good working IT knowledge of MS Office Applications
• English – Excellence Written and Spoken
• Nepali – Excellence Written and Spoken

You will be assessed on your English language skills and job-related Practical Test to qualify for interviews during the sifting and selection process.

Behaviours:

We'll assess you against these behaviours during the selection process: See this Success Profiles (please ensure you have read this and are well conversant with the behaviours asked for selection and interview).

• Leadership
• Working Together
• Communicating and Influencing
• Making Effective Decisions
• Changing and improving

Benefits & Working Environment:

• Salary 101,276.00 NPR per month (Permanent).
• Gratuity after completing 3 years’ service.
• Dashain Bonus & Retirement Funds (EPF & CIT (Optional)).
• Public holidays 10 days and Annual leave 25 days. (Annual leave increased to 30 days after 5 years.)
• 100% reimbursement of medical expenses for Job Holder and limited reimbursement for immediate dependents.
• Child allowance up to 18 years.
• Please be advised that the Department is conducting a review of all terms and conditions and pay-related allowances which could impact on those allowances that the post currently being advertised attracts.

Things you need to know:

Security Check:

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Govt of Nepal Police Report for employment in Nepal.

Selection process details:

You will be assessed on your English language skills and job-related Practical Test to qualify for interviews during the sifting and selection process.

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

We will assess you against these behaviours during the selection process:

Success Profiles (Please ensure you have read this and are well conversant to the behaviours asked for)

Candidates will be required to provide Prior Employment details to include job history; qualification details and previous skills and experience using the BGN Application Form ONLY. No CVs to be attached.

Candidates will be required to provide a statement of suitability of no more than 250 words. Please provide experience relevant to the role. (Please don’t repeat your Job history and Qualifications/Training in this section).

Nationality requirements:

Open to Nepali nationals only.

Apply and further information:

• Please use this Application Form.
• Please include “Job Advert 139” in your subject line.
• No CV and Certificates to be attached.
• Fully Completed Application Forms are to be emailed to: BGN-CS-Hiring@mod.gov.uk
• Incomplete Application Forms will not be looked at.
• Selection will take place by the May 2026 at the British Gurkhas Nepal (BGN).

Applicants who influence or manipulate the selection/recruitment process in any form/way will be disqualify for this job and future employment with BGN.

Contact point for applicants:

Email: BGN-CS-Hiring@mod.gov.uk