Roving Logistics and IT Officer



Roving Logistics and IT Officer

Location                            : Based in Kathmandu with frequent travel to Emergency Flood Response area( Rasuwa and other areas)

Reports to                        : IT and Logistics Lead based in Kathmandu

Introduction

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role in designing and facilitating systemic solutions advocating for and addressing the needs of vulnerable populations affected by disasters including person categories who live in geographically remote areas of the country, historically marginalized ethnic groups, and those marginalized because of their age and/or gender identity. Currently, PIN Nepal is implementing programmes under three strategic pillars 1) Emergency response and recovery, 2) Climate resilience, and 3) Civil society and inclusive governance. PIN Nepal team works in and promotes strong partnerships with civil society, Government of Nepal, academia, private sector and other key stakeholders in Nepal. Together with them, PIN Nepal has become one of the pioneer organizations advancing programmes such as landslide disaster preparedness and anticipatory action, climate and flood resilient housing, durable local solutions, climate change modelling for more inclusive and efficient local decision-making, girls and inclusive education, waste management and circular economy approaches. PIN is strongly committed for safeguarding of children and vulnerable adults, including persons with disabilities, in line with its safeguarding framework and child protection policy.

Scope of Work

Logistics and IT Officer is member of support department who manages supports the logistics functions and provide the IT supports to of field based staff and its office in close coordination with Program team, field office staff and other respective departments for the effective delivery IT and logistics support functions. S/he will be in charge of managing Assets and warehouse (Stock/Inventory) in line with logistics operating procedures. S/he will work Closely with IT and Logistics Lead based in Kathmandu for IT related works. This includes but is not limited to the following roles and responsibilities.  This is a roving position expected to travel to affected areas as per project need.

Key Job Responsibilities

Procurement and supply chain management- 40%

•  Support purchasing functions of goods and services in compliance with PIN, donors and government regulations under supervision of Operations Lead.
• Support to the programme team to raise and compile Purchase Request Form (PRF) to proceeds the procurement under the supervision of Operations Lead.
• Support to Request for Quotation (RFQ) and Tender documents in close coordination with Operations Lead.
• Coordinate to build professional liaison and coordination with potential suppliers and collect quotations/bids as required.
• Assist the Operations Lead in conducting market research and ensure best value for money while purchasing goods and services.
• Update procurement status tracking sheet, supplier’s database and contracts regularly.
• Prepare purchase request and purchase order for the procurement of goods and services.
• Managed to archive procurement documents in ELO regularly.
• Coordinate with finance, field programme team to sort out procurement related issues if any in close coordination with Operations Lead.
• Support domestic and regional Flight tickets as per the request of staff.

IT management- 25%

• Support IT functions of People In Need at field offices in close coordination with IT and Logistics Lead based in Kathmandu office.
• Installation of Laptops with PIN image, KPP installation, manage WIFI-vouchers, and connect the laptops to Microsoft Entra ID (previously known as Active Azure Directory).
• Support general IT related troubleshooting of staff like; fixing laptops, printer, network, email, internet as per request.
• Oversee IT facilities and keep them always updated, functional and maintained on time i.e networking, internet, data security, etc.
• In charge of managing IT equipment and regular repair and maintenance to keep them in good working condition at all times.
• Manage to provide IT equipment needed for new staff.
• Keep proper movement record of IT related equipment
• Coordinate with NPL IT and Logistics Lead for IT functions as required and sort out the issue if any.

Customs Clearance and Importation Support-5%

• Coordinate and support customs clearance processes for imported relief items, equipment, and project supplies in compliance with Government of Nepal regulations and donor requirements
• Liaise with customs authorities, freight forwarders, clearing agents, and relevant government stakeholders to facilitate timely clearance of humanitarian cargo.
• Prepare and maintain customs-related documentation, including exemption requests, import permits, packing lists, invoices, and supporting documents.
• Track incoming international shipments and ensure timely receipt and delivery to project locations
• Maintain proper records and filing of all customs and importation documents
• complete tasks as required

Warehouse (Stock/Inventory) management- 20%

• Support in managing warehouse and ensure its facilities are well maintained and utilities are working well.
• Support in ensuring warehousing equipment are in good working conditions at all times.
• Ensure safe storage and security of stocks.
• Maintain project wise warehouse (physical/virtual) as per the requirement.
• Update items wise stock card in real time basis with proper documentation (GRN, GDN, Donation Contract, Distribution list).
• Maintain filing system of stock movement with proper documentation like, GRN, GDN, Stock Taking, DA, Stock card, Contract of Donation, Distribution list of each project.
• Support NPL Stock Management Focal Person to conduct quarterly and year end physical stock count where applicable.
• Manage receipt, dispatch and distribution of stocks as per project requirements.
• Timely inform to NPL Stock Management Focal Person for any issue arises related to stock. 

Office management-10%

• Coordinate travel, accommodation, event logistics, and administrative support for staff, visitors, consultants, trainings, workshops, and organizational events.
• Support the management of office facilities, utilities, furniture, equipment, stationery, and consumable supplies, ensuring proper maintenance, stock control, and uninterrupted office operatio
• Any other tasks required by the position

Required Education, Experience and competencies

• Bachelors degree in management, Information and Software Technology, and or any relevant areas with at least 2 years’ experience in relevant position
• Ability to maintain good coordination and networking with suppliers, partners organizations, and consultants.
• Excellent communication skills; both Nepali and English Langua
• At least two years’ work experience in IT support, Admin/Logistics (Mainly in procurement, fleet and warehouse management) in I/NGOs sector.
• Sound Knowledge to operate Microsoft office package mainly excel.
• Ability to prioritize the work and willing to work in anticipated emergency situation.

How to apply: If you are interested in this position, send us your CV and short cover letter via our application form via link  https://career.peopleinneed.net/?pos=1102 by Monday September 21, 2026  Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled. People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

This job description was generated by HRIS of People in Need. The information contained in this job description is strictly confidential.