Provincial Information Management Officer

Location: Janakpur

Duration: October to December 2022 with the possibility of extension till July 2023

Reports to: Provincial Technical Coordinator

Line Management: PIN Project Manager

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech Republic in 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role advocating and addressing the needs of vulnerable populations affected by disaster including person categories who live in geographically remote areas of the country, historically marginalized ethnic groups, and those marginalized because of their age and/or gender identity. PIN has also supported Nepal's post-earthquake reconstruction efforts ensuring that the most vulnerable people are not left behind with resilience (focused on shelter and resettlement) and inclusive education programming. PIN-Nepal is strongly committed for safeguarding of children and vulnerable adults, including persons with disabilities, in line with its safeguarding framework and child protection policy.

NHSRP Background

The National Housing and Settlements Resilience Coordination Platform (NHSRP) is the renamed platform of the extended fourth phase (August 2021- July 2025) of previous Housing Recovery and Reconstruction Platform (NHSRP), which was launched in November 2015 to take over supporting coordination of the post-earthquake housing reconstruction from the Nepal Shelter Cluster, as it returned to the pre-earthquake format as a standard cluster. NHSRP was handed over to NDRRMA by NRA following the end of NRA tenure in December 2021. NHSRP now supports local organizations, community-based organizations (CBOs) and the private sector to strengthen disaster risk reduction structures provisioned under Disaster Risk Reduction and Management Act, 2017 namely Provincial Disaster Management Committee (PDMC), District Disaster Management Committee (DDMC), Local Disaster Management Committee (LDMC) while supporting the formulation of DRR plans and implementation of national disaster risk reduction and management structures. NHSRP promotes localization of disaster risk reduction and post disaster housing reconstruction and settlement recovery in line with NDRRMA’s National Strategic Plan of Action (NSPoA), National Disaster Resilient Framework (NDRF), and other priorities.

As a Provincial IMO for NHSRP team, you will be seconded to Madhesh Provincial Government. You will work closely with the Provincial Coordinator and Technical Coordinator as part of the Provincial Coordination Team (PCT) in your assigned province to contribute to the HRRP post-earthquake housing reconstruction and disaster risk reduction coordination efforts. You will organize, coordinate, monitor, find gaps, duplication, and report on the information management cycle, including data collection, verification, following up with local Pos, Cluster and submission of data and information to the HRRP national IM coordinator and to Provincial coordinator. You will act as the HRRP Provincial IM focal point working closely with the province/ District/ Local government authorities, Partner Organizations (POs) and different clusters.

All PIN staff agrees to

• Comply with all relevant PIN policies, Country Program Policies, and guidelines related to their position.
• Show a strong commitment to the inclusion of all groups within Nepal and dedication to PIN Nepal’s Inclusion Guidelines.
• Perform and accurately complete administrative tasks related to their position.
• Strive for quality in all aspects of their work and ensure the highest quality performance of the Country Program.
• Maintain a positive attitude and promote a professional & productive working environment across all staff, departments, and among all of PIN’s partners.
• Adhere to PIN Code of Conduct and key policies including Child Protection Policy and Safeguarding Policy.

Job Responsibilities

R1 - Information Management (80%)

• Lead data collection, analysis, and visualization with key stakeholders of province /Districts and Local (SWC, UNRCO, Clusters, AIN, NDRRMA, NGOs federation, NARMIN). Work in coordination with relevant IM actors in maintaining common province/district/local level IM tools for analysis, and dissemination, including archiving of baseline, key datasets, key indicators, and other tools. Prepare various reports, providing gaps and coverage for operational analysis and support on decision making
• Provide technical assistance to Province/ District/ Local stakeholders, Cluster and POs in information management, including data collection, verification, analysis of information, to support identification of coverage and gaps. Support capacity building and technical support activities to ensure effective impact. And assist in building and maintaining strong information sharing, communication and dissemination mechanisms among POs, Cluster, local authorities, and other humanitarian actors.
• Prepare National/Province/ District/ Local level information products, reports, maps, case reports, and other outputs. Maintain and update timely various information from on the website, such as the contact lists, meeting calendars, meeting minutes etc.

R2 - Monitoring, Evaluation, and Reporting (10%)

• Support MEAL Department on developing and establishing mechanisms for monitoring, evaluation and reporting system of HRRP-5. Support in baseline, midterm and final evaluation impact monitoring and guide the team through analyzing progress & achievements, challenges, lessons and gaps in programming. Review and finalize progress reports and ensure timely submission to donor and government reports as per the agreed upon standards with accurate and qualitative contents.
• Ensure HRRP5 is implemented as per approved plans and strategies through field visits and review of implementation plans and activity reports. Also, ensure that the measures/actions recommended during the evaluation process are incorporated in project implementation.

R3: Business Development, Management and Learning (5%)

• Contribute to development of concept notes and proposals of new projects for HRRP and facilitate integration of program learnings and findings in the new program design and strategies. And support field needs assessments for proposal development purposes.

R4: Stakeholder liaison, reporting, coordination, and representation (5%)

• Represent and build working relationships with UN agencies, donors, INGOs and government bodies, AIN working groups, CSO networks at national meetings and forums, using such forums for building relations, showcasing HRRP’s experience and best practices, and increasing visibility of organizational efforts.
• Lead the discussion and design of interventions and provide leadership in relevant training in coordination with the project team, implementation partner and local stakeholders to provide capacity-building and backstopping support to yield high-quality results. Develop an in-depth understanding of their activities, support needs and strengths in the areas of reconstruction, recovery, and DRR.

Requirement

Basic Qualification

• Bachelor’s degree required. Master’s degree in Information Management, Geographic Information Systems, Computer Science, Environmental Science, or a related field from an accredited academic institution would be a plus
• Minimum of 3 years of experience in a similar position and similar in field.
• Experience working with an I/NGO preferred.
• Experience in emergency response in the field of data management, information management.
• Experience in implementing community based DRR activities and other ICT4D interventions

Required/Desired Foreign Language: Able to clearly communicate in written and spoken English and Nepali.

Travel Required: Must be willing and able to travel up to 50% to municipalities covered by NHSRP in Madhesh Province.

Knowledge Skills and Abilities

• Excellent analytical and problem-solving skills with ability to make sound judgment
• Very good planning, coordination, monitoring and organizational skills
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented
• Ability to work collaboratively as part of a team
• A good sense of humor and capacity to work in a complex work environment handling multiple demands concurrently

Preferred Qualifications

• Knowledge of ArcGIS/ QGIS, Relational Database Management System (RDBMS), Software development tools.
• Advanced knowledge in MS Office especially Advanced Excel and access.
• Knowledge in graphic design and infographics
• Understanding of accountability towards beneficiary privacy and data protection.
• Experience in relationship management with partner organizations and other key players, including government officials at provincial and local levels.
• Experience in identifying and supporting volunteers

Agency-wide Competencies (for all NHSRP Staff): These are rooted in the mission, values, and guiding principles of NHSRP and used by each staff member to fulfill her or his responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Key Working Relationships:

• Internal: NHSRP National Coordinator, NHSRP National Technical Coordinator, NHSRP-PMT, NHSRP-SMT, PIN Project Manager, PIN Program Team.
• External: Province Disaster Management Committee (PDMC), District Disaster Management Committee (DDMC), Local Disaster Management Committees (LDMC), District Administration Offices (DAO), local governments (Municipalities and rural municipalities), ward offices, Office of District Coordination Committee (DCC), other Stakeholders including UN, Red Cross, Donors, and Partner Organizations working in Recovery and Reconstruction, NHSRP Strategic Advisory Group (SAG), Universities, Associations, Private Sector, media and Community Groups.

How to Apply

Submit an updated CV and Motivation letter to the following link before 9th October 2022. Please note, applications will be reviewed on a rolling-basis and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged. No phone calls will be entertained.

PIN promotes equal opportunities. Women, Dalit, Minorities (ethnic, sexual & gender), Janajati and candidates from Madhesh Province are strongly encouraged!

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