Project Administrator

Project Administrator, PMO

Overview

The Project Management team at Oxford Policy Management is currently seeking a Project Administrator on a fixed-term basis for 12 months. 

The position will be located in Kathmandu in Nepal.

We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.

Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.

Position Summary

The Project Administrator provides administrative, coordination, planning, and project control support throughout the project lifecycle, ensuring effective project delivery and compliance with OPM policies, procedures, and client requirements.

Project Execution and Control

• Support project mobilisation and close-out activities in accordance with OPM policies and processes.
• Coordinate project governance activities, including gates, reviews, boards, and audits.
• Assist with the review, administration, and sign-off of client, supplier, and subcontractor contracts.
• Collect, maintain, and analyse project data, producing reports and management information as required.
• Monitor and communicate project process compliance issues.
• Maintain project documentation, file structures, document control systems, records, and archives.
• Coordinate project meetings, events, and associated administrative activities.
• Provide logistical support, including travel, accommodation, transport, security-related arrangements, and visa applications where required.

Risk and Issue Management

• Support the Project Manager in maintaining risk and issue registers.
• Track mitigation actions, contingency plans, and the closure of risks and issues.

Financial and Cost Control Management

• Assist with the provision of financial information to support project forecasting and reporting.
• Coordinate with Accounts Payable to process project purchases and costs in accordance with OPM policies and client requirements.

Stakeholder, Supplier, and Resource Coordination

• Facilitate effective communication between project teams, stakeholders, clients, suppliers, and partners.
• Support procurement and contract administration activities, including drafting, tracking, and monitoring compliance.
• Liaise with stakeholders across the project to resolve operational queries and support project delivery.
• Provide guidance and support to suppliers on OPM processes, procedures, and documentation requirements.

Scope and Schedule Management

Support the management of project scope and schedule baselines.

Assist with the preparation and processing of baseline change requests.

Key Qualifications / Experience / Skills / Behaviours

Professional Knowledge

• Knowledge of, or experience within, the international development sector would be advantageous.

Project Delivery Experience

• Experience supporting low-complexity and low-risk projects through part or all stages of the project lifecycle.
• Demonstrated administrative experience, including the use of project systems, processes, and tools.

Technical Skills

• Strong numerical, analytical, and administrative skills with a high level of accuracy and attention to detail.
• Excellent written communication and reporting skills.
• Proficient in Microsoft Office applications; experience with Microsoft Dynamics is desirable.

Attributes

• Highly organised, efficient, and able to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Confident engaging and building relationships with stakeholders at all levels.
• Self-motivated, proactive, and resilient, with a positive and enthusiastic approach.
• Solutions-focused with a strong commitment to quality and attention to detail.

Behavioural Capabilities

Problem Solving

• Demonstrates curiosity and initiative in solving problems and driving continuous improvement.
• Learns from experience and encourages a culture of learning and improvement in others.

Delivery Focus

• Proactive and results-oriented, with a strong commitment to meeting objectives and deadlines.
• Effectively manages competing priorities through planning, organisation, and accountability.

Inspiring

• Brings energy, commitment, and enthusiasm to achieving goals.
• Remains positive and resilient when facing challenges and setbacks.
• Values and supports the wellbeing and success of colleagues.

Judgement

• Makes sound, informed decisions using available evidence, expertise, and stakeholder input.
• Evaluates options effectively to determine the most appropriate course of action.

Communication

• Communicates clearly and professionally, adapting style to the audience.
• Listens actively, values diverse perspectives, and promotes open and inclusive dialogue.

Collaboration

• Builds effective working relationships and collaborates across teams, functions, suppliers, clients, and donor organisations to achieve shared objectives.

Our Offer

• We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.
• Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
• We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
• Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.
• Competitive salary and contributory pension scheme.
• We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all. 
• Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences. 

Application

If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you. 

Please submit your application through our careers’ site. We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest. 

We may close this advertisement before the published closing date, should a suitable candidate be identified.

Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in Nepal for their application to be considered.

Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business.  Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.

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