Program Manager

Location: Based in Kathmandu with regular visits to field offices and areas of presence

Duration: Initial contract from February 2026 to July 2026; with possibility of extension until July, 2028 (contingent on availability of funding)

Reports to: Climate Resilience Programme Manager

Introduction

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role in designing and facilitating systemic solutions advocating for and addressing the needs of vulnerable populations affected by disasters including person categories who live in geographically remote areas of the country, historically marginalized ethnic groups, and those marginalized because of their age and/or gender identity. Currently, PIN Nepal is implementing programmes under three strategic pillars 1) Emergency response and recovery, 2) Climate resilience, and 3) Civil society and inclusive governance. PIN Nepal team works in and promotes strong partnerships with civil society, Government of Nepal, academia, private sector and other key stakeholders in Nepal. Together with them, PIN Nepal has become one of the pioneer organizations advancing programmes such as landslide disaster preparedness and anticipatory action, climate and flood resilient housing, durable local solutions, climate change modelling for more inclusive and efficient local decision-making, girls and inclusive education, waste management and circular economy approaches. PIN is strongly committed for safeguarding of children and vulnerable adults, including persons with disabilities, in line with its safeguarding framework and child protection policy.

Scope of Work

Programme Manager (PM) will provide strategic and programmatic management and leadership of the EU funded award on disaster preparedness, multi-hazard anticipatory action and risk management. PM should oversee and manage all aspects of project cycle management (PCM), including coordination, implementation, and reporting on the Consortium led by PIN Nepal in collaboration with partners and key stakeholders. (S)he will also facilitate the grant management, the intra-member engagement, external relations, and information sharing whilst also contributing strategic and technical support across wider areas of anticipatory action, shock responsive social protection, disaster risk financing, and overall disaster management and resilience in the Country Programme, and leading & managing key innovative initiatives and ensuring quality programmatic outputs and outcomes.

 Key Summary of Functions

·        Provide strategic and technical leadership and support across PIN Nepal’s disaster preparedness, multi-hazard anticipatory action, adaptive/shock responsive social protection and disaster risk financing and resilience programming.

·        Develop Consortium strategy, and coordinate and manage implementation of Consortium workplan (activities, budget and project documentation) in line with the proposal strategies and donor requirements.

·        Lead on adaptative management and facilitation approach

·        Manage and capacitate the programme’s team.

·        Support developing technical guidance, tools & SOPs further enhancing the project to better respond to the needs of the prospective landslide, flood and other hazards affected beneficiaries.

·        Lead on cost benefit and impact analysis, and ensure systematic and effective capturing of sector-specific results including programmatic outputs/outcomes and longer-term impact through sound M&E mechanisms linked with the Country Programme Strategy.

·        In collaboration with MEAL departments, manage the monitoring and evaluation of the project and provide timely feedback to the Consortium determining programmatic adaptations/modifications in response where appropriate.

·        Ensure proper risk mapping of Consortium activities and implement mitigation measures.

·        Establish, capacitate, drive, and empower the Consortium partners team charged with implementation and technical support.

Programme Management

·        Act as the programme’s responsible & focal person and budget holder, s/he will be responsible to ensure that all aspects of the programme follow commitments made in the proposal to the donor, the beneficiaries, government of Nepal and PIN’s internal procedures, and lead on all programmatic adaptation requirements. 

·        Lead on adaptive management and facilitation approach, ensuring the largest impact of PIN Nepal’s programmes in line with the developments in the programme areas and across the three tiers of the Nepali government, with at-risk citizens at the center of PIN Nepal’s interventions.

·        Lead the programme team and consortia, provide guidance and support and ensure quality of project delivery and its understanding among the team.

·        Coordinate with and support MEAL team and external evaluator in MEAL framework development, data collection, data analysis; co-lead on Impact evaluation studies and collecting of evidence.

·        Oversee and manage the budget according to established PIN procedures, including preparing forecasts, conducting quarterly reviews of budget expenditure, forecasting and planning.

·        Together with GEDSI Mainstreaming Coordinator & Accountability and Safeguarding Coordinator, identify project related risks & challenges, update risk registers and pro-actively mitigate them; gather and share security information.

·        Lead and coordinate with HOP and Partnership Manager for all reporting requirement to donor, government of Nepal (SWC, line ministries, AMIS, Local government), relevant clusters/working groups and PIN HQ and ensure that the project meets all relevant deadlines and is implemented according to set work plans and schedule.

Representation and Networking

·        Act as programme’s focal person for all communication and coordination with donor, relevant clusters, technical working groups, and coordination with PIN HQ and Knowledge and Learning Department (KLD) team.

·        Ensure that PIN is well represented and visible within the donor community, among the consortia and stakeholders (clusters, local/provincial/federal government, AIN working groups), and within coordination forums and delegating this responsibility as appropriate to programme staff.

·        Together with MEAL Manager, Partnership Manager and Communication & Advocacy Manager, engage in project-learning based PIN’s positioning and advocacy, development of learning papers and selection of advocacy points as per Country Strategy, engage in advocacy and policy dialogues where appropriate, ensuring PIN represents the needs of its beneficiaries and based on its field experience in order to campaign for needed policies, donor commitments etc.

·        In collaboration with Pillar I and II, Head of Programme, Deputy Head of Programme and relevant colleagues lead on mainstreaming and strengthening of GEDSI, GBV mitigation, climate change, DRR and safeguarding agendas within programme planning and implementation.

·        Work closely with MEAL Manager and team to ensure that project-based learnings and monitoring/evaluation results are regularly used and reflected in PIN’s work.

·        Ensure and strengthen quality focus within the project, across all cross-cutting components.

Management & Fundraising

·        Ensure operational management of the programme including planning financial, admin, logistics, procurement, communications tasks and human resource management to ensure full compliance with PIN's and donor's financial and procurement procedures.

·        Ensure and monitor all field staff and consortia’s adherence to PIN’s policies and internal procedures, protocols, PIN’s Code of Conduct, with special attention to Safeguarding Standards and Procedure, Case Handling Framework, Child Protection and Do No Harm policies; immediate reporting and redress of any complaints and issues based on its severity.

·        Coordinate with finance department for financial management of direct costs, co-funding, project drawing forecast & expenditure report (project staffing, activities, partners’ costs etc.).

·        Regularly ensure project documentation & archiving in the internal databases – ELO, Navision, Shared point etc., according to PIN and donor guidelines.

·        Support PIN SMT and CMT in developing contingency planning and emergency response, program development and networking.

 Requirements

• Master’s degree in Emergency and Crisis Management, International Relations, Law, Disaster Risk Reduction, Climate Change Adaptation, Economics, Rural Development, or a related field, with a minimum of 5 years of relevant professional experience; or a Bachelor’s degree in a relevant field with at least 7 years of progressively responsible experience with an I/NGO. Experience in anticipatory action, humanitarian response, climate adaptation, Shock Responsive Social Protection, or disaster governance is highly desirable.
• Demonstrated experience in leading and managing consortium-based programmes involving INGOs, national NGOs, and/or private sector partners. Proven capacity in programme cycle management, including budgeting and financial oversight, work planning, quality assurance, donor reporting, and strategic coordination with donors, government counterparts, and implementing partners.
• Strong track record of working with diverse stakeholders at national and international levels, including government authorities (local, district, provincial, and federal), academia, the private sector, civil society organisations, and development partners.
• Demonstrated field-based experience in Nepal, with a strong understanding of community vulnerabilities, climate and disaster risks, and multi-hazard contexts. Ability to apply contextual analysis to programme design, implementation, and adaptive management.
• Experience in facilitating coordination, partnerships, and policy engagement is highly desirable.
• Women, marginalised and minority group are encouraged to apply.

EMPLOYMENT CONDITIONS AND BENEFITS

• Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
• Health insurance for both in-patient and out-patient care with maximum benefit limit of NPR 500,000.00 per year per person (Including dependents)
• Accident insurance for all injuries during work time NPR 3,000,000 per year (For Staff only)
• Compensation leave for working overtime when requested by the Line Manager
• Maternity, Paternity and mourning leave as per the labour law
• Communication or internet allowance on monthly basis (Reimbursable)
• Capacity Building program, both internal and external trainings - Induction training, internal online opportunities, such as access to e-learning platform and live webinars
• International environments with opportunities to learn from other country programs and HQ office in Prague
• Per diem for working outside of the duty town depending on the location. Full reimbursement of accommodation and transportation during business trips (as per the organization’s policy)
• Friendly and fair environment in small collective structure where everyone knows each other
• Work hours are from 9:00 am - 5:00 pm, Monday to Friday with 30 mins break for lunch

How to Apply

Submit an updated CV and Motivation letter before the deadline of January 26, 2026. Please note, that applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn before the deadline thus early submissions are strongly encouraged. No phone calls will be entertained. PIN promotes equal opportunities. Women, Dalits, Minorities (ethnic, sexual & gender), Janajati, persons with disability are strongly encouraged to apply! People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and is committed to promoting the welfare of children and adults with whom People in Need is involved. People in Need expects all staff to perform job duties and responsibilities following the People in Need code of conduct and key policies (available at:  People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

Note- If you need reasonable accommodation (especially for people with disability) to proceed with our recruitment process, please mention so in the cover letter.