Receiptionist

Tasks and Responsibilities:

• Welcoming on-site guests, determine nature of business, and announces guest to

appropriate personnel.

• Answering incoming telephone calls, determining purpose of callers, and forwarding calls

to appropriate personnel or department.

• Taking and delivering messages or transferring calls to voicemail when appropriate

personnel are unavailable.

• Keep record of staff sign in/sign out and print the report and check the staff attendance.

• Assist administrative assistants with clerical duties to include faxing, copying, and

organizing/maintaining files.

• Have an eye to eliminate the unnecessary visitors to Chairman/ Directors.

• Coordinate with vendors and services they provide.

• Ensure main voicemail reflects office closings, special events as well as posting office

closed signs.

• Answering questions about organization and provides callers with address, directions,

and other information requested.

• Receiving and forwarding incoming faxes.

• Receives, sorts and distributes mail.

• Support administrative and special projects requirements, as assigned.

• Other duties as assigned.

Knowledge, Skill and Ability:

• Polished professional with outgoing attitude, be a team player and love to make the

guests feel at home.

• Excellent typing skills word processing, high level of proficiency with

general office PC applications (i.e. MS Word, MS Excel, MS Access, MS PowerPoint) and

comfort with learning new applications as required.

• Demonstrated excellent organizational, coordinating and personal interface skills.

• Proven job diligence, dedication and attention to detail.

• Commitment to work overtime on occasion.

• Comfort and experience interfacing with various levels of staff and management, while

working in a fast-paced environment.

• Familiarity and working knowledge of general office machines (i.e. fax, copier, printers,

etc.) required.

• Demonstrate excellent written and verbal communication skills, including the ability to

successfully communicate with the public, other employees and vendors.