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  • Kathmandu

Detailed Job Description / Requirements

Terms of Reference

For Baseline and Situation Analysis Survey of the

Community-Based Disaster Risk Reduction (CBDRR) Programme In Bhojpur District

1. Purpose:

To collect the existing situation of disability inclusive disaster risk reduction (DRR) related information about targeted three wards of the Arun Rural Municipality of Bhojpur district.  The data collected will be analyzed for planning and implementation of CBDRR programme as well as to find baseline value for the indicators of the project results as mentioned in the logical framework of the project.

2. Commissioner: IFRC Nepal Country Office
3. Audience: Nepal Red Cross Society (NRCS) national headquarters (HQs), Bhojpur district chapter, International Federation of Red Cross and Red Crescent Societies, Hong Kong Red Cross and project stakeholders at national and district levels.
4. Report to: IFRC Nepal Country Office
5. Duration: 30 days
6. Timeframe:  30 days after signing the agreement – 15 days for preparation and field work and 15 days for data analysis and reporting
7. Location: Field work in Bhojpur district and desktop work and finalization of report in Kathmandu

8. Background:

Nepal is highly prone to a class of natural and climate induced hazards due to its geological and climatic characteristics and location. Annually, the country experiences seasonal hydro-meteorological hazards, with fires, floods and landslides recorded the highest disaster losses regarding frequency and mortality, while floods, earthquakes and landslides present the greatest economic losses (GAR, 2015).   The country is among one of the most earthquake prone. Globally, Nepal ranks as the 11th most vulnerable country to earthquakes and 30th most vulnerable to floods and landslides (UNDP, BCPR, 2004).

Nepal Red Cross Society and IFRC signed a project agreement for CBDRR project to be implemented in Arun Rural Municipality (Former Charambi and Jarayotar VDCs) in Bhojpur district, over the next 3 years. The main objective of the project is to reduce the impact of disasters on vulnerable communities through effective risk reduction and resilience building interventions. Altogether, 6,506 community people are planned to be assisted including 3,505 females from the community, which will have reached 1,300 households.

The district Bhojpur, located at eastern hill of Nepal falls in Province no. 1. The district is exposed to number of hazards including earthquake, landslide, draught and flood. This situation is further compounded by underlying vulnerabilities. NRCS has implemented CBDRR Koshi Basin project in five districts including Khotang from June 2013 to December 2016. The project activities were concentrated in the five Wards out of 18 Wards of the previous VDCs of Charambi and Jarayotar which have now became Ward No. 4,6 and 7 of Arun Rural Municipality. Due to the tangible achievements of the programme, neighbouring communities and local government have requested NRCS to expand the similar project to neighbouring communities. NRCS, with support of IFRC, designed a new CBDRR project for the neighbouring communities which have taken into consideration of the lessons learned from previous project.

This project will target 6,506 people (2011 census) living in the three Wards of the Arun Rural Municipality. However; the priority will be given to those living in the hazard zones, poor socio-economic and vulnerable groups and families, whose lives and livelihood has been impacted almost every year due to disasters. The project will ensure the inclusive participation of the beneficiaries in every stage of its implementation. The project has three pillars: community capacity building, school safety and Disaster Risk Management (DRM) capacity of NRCS local units. The level of intervention on the thematic areas DRR, livelihood, shelter, health and Water Sanitation and Hygiene Promotion (WASH) may vary from community to community as guided by the findings of situation analysis and vulnerability and capacity assessments. The issues such as protection/Gender and Inclusion, community engagement and accountability, and collaboration with stakeholders cross cut through all the pillars and the thematic components. DRR activities will also incorporate the usage of technology Geographic Information System (GIS), assessment app etc. as far as possible. The DRR process will be based on the CBDRR guideline of the NRCS and Local Disaster and Climate Resilience Planning (LDCRP) guideline of the government with some adjustments in the local context. The project has three years period starting from June 2018.

The project results are summarized below:

Goal: To reduce the impact of disasters on vulnerable communities through effective risk reduction and resilience building interventions

Outcome 1: Enhance capacity of communities in managing disaster risk

Output 1.1: Risk assessment and risk management plan are in place in targeted communities

Output 1.2: Risk mitigation initiatives are implemented in the targeted communities

Output 1.3: Community emergency funds are established in the targeted communities

Output 1.4: Response teams (first aid, search/rescue, health/ WASH) are available and equipped with necessary equipment in the targeted communities

Output 1.5: Livelihood support (training & start up) is provided to the targeted families

Outcome 2:  The capacity of target schools to prepare for and respond to disasters is improved

Output 2.1: Risk management/safety plan are in place at targeted schools

Outcome 3: Strengthen Disaster Risk Management (DRM) capacity of NRCS local units

Output 3.1: Improved DRM practices in NRCS local units

9.      Scope:

The survey will mainly focus on collection and analysis of DRR related information of programme Ward, Municipality along with strength, weakness, opportunity and constraints (SWOC) of community, VDC level stakeholders and NRCS district chapter and survey of scientifically selected households.

10.  Objectives

The baseline will focus on addressing the following objectives:

  • Identify and analyse major problems related to multi hazard and disaster risks
  • Identify and analyse the existing information of vulnerability, socio-economic characteristics, physical infrastructures, human resource and social practice related to multi hazard disaster risk.
  • Analyse and present the variable analysis with major indicators of project 
  • Assess the present capacity and future potentiality of the wards, community, school, NRCS district chapter, sub-chapter and other concerned stakeholders,
  • Identify needs and priorities of people, including those with disability, in terms of DRR, livelihood, health, WASH and shelter in the project area.
  • Find out opportunity of working with local stakeholders including Municipality, government offices, NGO and private sectors

11.  Criteria

a.     Situation analysis

Stakeholders analysis:

  • Identify and study the existing formal and informal organizations in the Ward, Municipality as well as in the districts for coordination and collaboration,
  • Identify the GOs/NGOs and CBOs in the ward and municipality that have implemented similar type of works in the
  • Identify the frontline workers assisting the project in the project area,

Internal Analysis:

  • Analyse strengths, weaknesses, opportunities and constraints (SWOC) of the VDCs, community, community organizations, and NRCS district chapter.
  • Study the existing policies, systems, procedures and organizational structure of VDCs and concern NRCS district chapter.
  • Study the existing human, material and financial resources and possibilities of expanding the resource base,
  • Identify partners for possible collaboration for the Municipality, Wards, and NRCS district chapters at district and community level.

Problem analysis:

  • Identify and prioritize multi hazard disaster risk in program area including social, economic, cultural, physical, environmental or psychological issues.

Solution analysis

  • Identify and priorities potential solutions for multi hazard and disability inclusive disaster risk reduction programme in the study area. Such solutions may include social, economic, cultural, physical, environmental or psychological aspects of proposed solution.

Objectives Analysis:

  • Identify and priorities objectives to resolve the problems in the project area.

Strategies Analysis:

  • Identify different possible strategies to achieve the programme's main objective and choose the programme strategy that defines the programme, taking into account the findings of the problems and objectives analysis.

Baseline survey:

Demographic characteristics of the population:

  • Sex and age structure of the population
  • Sex ratio, age, household size and type of families
  • Crude birth and death rates
  • Migration pattern

Socio-economic characteristics of the population:

  • Ethnicity/caste composition
  • Income levels and sources of income (age, occupation, sex, disability)
  • Land holding size, tenancy size and tenancy system
  • Food sufficiency and kitchen garden practices
  • Occupational structure: main and secondary (age, occupation, sex)
  • Levels of literacy and educational attainment (age, occupation, sex)
  • Skills and training obtained on DRR and their utilization (age, occupation, sex)
  • Interest and participation in program activities

Disaster Risk Management:

  • Types of multi hazard disaster risk, major disaster and impact, behaviour and the common perceptions of the inhabitant on disaster.
  • The institutional capacities against disaster.
  • Knowledge and practice on disaster risk management.
  • Knowledge, skill and practice about early warning system, safe places, evacuation route
  • Situation and use of operation and maintenance fund in the local community.
  • Coping mechanism and capacity of the community and local organization.
  • Status of trained human resources on disaster risk reduction, first aid, search and rescue.
  • Plan and budget of Municipality on disaster risk management.
  • Policies and guidelines on DRR
  • Involvement of PWD, elderly people, women and children on DRR issues
  • Indigenous practices and available facilities,
  • School-community partnership,
  • Practice of simulation drill and prepositioning of relief item in the community
  • Program on DRR from the other organization 
  • Organizations working on the area of DRR in the respective Wards.

12.  Methodology:

  • Desk study of key documents and records including:
    • NRCS 7th Development Plan (2016-2020)
    • LDRMP guideline
    • NRCS CBDRR guideline
    • DPRP of Bhojpur district
    • Final evaluation report of previous CBDRR Koshi Basin programme
    • VCA report of previous CBDRR Koshi Basin programme
  • Interview, focused group discussion (FDG) and key informants interview (KII) including but not limited to:
    • Elected local representatives and staff of local government, Community Disaster Management Committee Members (if exists)
    • Targeted community people (Children, PWDs, people, women, men, Dalit, minorities, other vulnerable groups)
    • School teachers
    • Health/sub-health post
    • Community groups/ organizations
    • Women groups
    • NRCS sub-chapter
    • District Coordination Committee
    • District Disaster Management Committee(DDRC)
    • NRCS district chapter
    • District/Municipal level disability association
  • Review and analysis of survey data collected from households/health institution, Wards, Municipality, schools and NRCS
  • Survey of randomly selected households (sampling method may be different) to capture the          information related to outcome and output indicators of the project. 

13.  Output:

  • Inception report and detailed work plan and data collection plan and tools for the study 
  • Draft report to be submitted one week after the completion of the field work
  • Presentation of findings of the study to NRCS and IFRC
  • Baseline report of no more than 30 pages (excluding annexes) – 3 hard copies and soft copy in word document. The report shall include a description of the methods used, a presentation of the data collected (gender and disability segregated wherever relevant and possible) and analysis of the data and major findings.
  • Additional outputs such as photos, videos, presentations from the field should be submitted to the NRCS

14.  Schedule:

Activity Location Days Date


Desk review Home 2 2-3 Sep


Preparation of data collection tools Home 3 4-6 Sep


Submission of inception report, tools and methodologies and a detailed work plan Kathmandu 2 7-8 Sep

Inception report, survey tools, work plan

Orientation to enumerators and field testing Kathmandu or Bhojpur 2 9-10 Sep


Discussion with IFRC/NRCS and field preparation
Kathmandu 1 11 Sep


Travel to Bhojpur (project communities and district headquarters Bhojpur 8 13-20 Sep


Data analysis, report writing and preparation of draft report

(IFRC requires 10 days for feedback to the draft report)

Kathmandu 19

21-29 Sep

Draft report, and survey tools used during the assignment

Presentation of initial findings to IFRC/NRCS and sharing draft report   1 1 Oct

Presentation of initial findings to IFRC/NRCS

Prepare and submit final report Home 2 11-12 Oct

Final report along with HH survey raw data in xl form.

Total consultancy working days   30    

15.  Baseline team:

The survey team will comprise of at least 2 persons (at least 1 woman) excluding enumerators:

  • One Team Leader (Master's Degree holder in social science or related field and having prior experience of similar work)
  • One DRR expert (preferably women and having familiar with disability issues as well as prior experience in related field) 
  • NRCS will nominate one member to join the baseline team
  • Required number of field enumerators must be recruited by the consultant for detail household survey.

NRCS will facilitate the field work, invite relevant people upon request of the survey team.

(Note: relevant documents will be shared with consultant after selection.)

Application procedures

Interested candidates/teams should submit their expression of interest to by 22nd of August 2018 before 1700 hrs. Please mark "Expression of Interest for Consultancy Service- CBDRR Baseline " in the application.

The application should include:

  • Cover letter clearly summarizing experiences as it pertains to this assignment, and contact details for three professional referees.
  • Curriculum Vitae with at least two referees
  • Applicants will be required to provide samples of two previous reports for similar work as described in this TOR.
  • Budget for the completion of the work

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