Finance and Admin Officer

Finance and Admin Officer

Company Information

The Organic Valley Pvt Ltd (TOV) is an organic business-based profit-making company through the export of Nepal-based spices and herbs organically grown and produced in different areas of rural Nepal. Ever since its establishment in 2011, it has been exploring, successfully promoting and exporting the produce of small land-holding farmers, trying its best to uplift the lives of unreached farmers. The Organic Valley Pvt Ltd strongly believes that its core activities and business should equally benefit the company, employees/workers and directly involved farmers within its network. Hence with each company’s strategy it tries to reinforce its core belief of equitable benefit. To complement the non-profit making aspect, T.O.V

Foundation was established as a non-profit wing of the company that focuses on bringing change on the lives of people of rural areas. The Organic Valley Pvt Ltd works closely with T.O.V Foundation as both organization shares same vision for betterment.

Vision:

Reach out to unreached remote villages facilitating with locally established opportunities inbuilt with basic requirements for all living beings contributing towards ecological friendly living practice.

Mission:

To design and implement innovative strategies for socio-economic growth and expansion focusing on local economic development promoting sustainable organic agriculture for prosperous lifestyle.

Position: Finance and Admin Officer/ Finance and Admin Assistant Officer

Department: Finance

Number of vacancies: 1

Name of the Organization: The Organic Valley Pvt. Ltd.

Joining-in: Earliest Possible

Duty Station: Kalidamar, Bheriganga-5, Surkhet, Karnali, Nepal

Job Description:

Finance

• Maintain ledgers and journals using accounting software (e.g., Fin Pro, Tally,)
• Record daily financial transactions (invoices, receipts, expenses).
• Prepare data entries records to Excel Files and to Accounting Software and ensure data entries are accurate and up to date.
• Prepare and process payments to vendors, Contractors, consultants, and other payees and staff reimbursements.
• Ensure all expenses are made in accordance with the assigned project budgets and donor requirements/contracts as per the approved plans.
• Reconcile supplier statements and resolve discrepancies.
• Act as a liaison between departments for finance/admin tasks.
• Handle vendor, supplier, and customer queries professionally.
• Schedule meetings, take minutes, and manage correspondence.
• Facilitate audit of the organization and projects; prepare statements and documents for audit.
• Ensure deduction at source & advance payment of income Tax & VAT; safekeeping of all Tax and VAT-related documents.
• Develop, update, and implement financial systems and procedures.
• Ensure that financial transactions are properly updated and recorded.
• Prepare monthly, half-yearly, and year-end closing of accounts.
• Assist in preparing monthly quarterly and annual financial reports of the company.

Administration

• Responsible for logistical arrangement and overall administrative tasks
• Procurement of office materials/ equipment preparing purchase requisition, collecting quotations, and compiling them with adequate documentation
• Prepare, update, and implement office policies and procedures.
• Purchase, store, and distribute office supplies.
• Handle petty cash so that the maximum amount never exceeds the limit.
• Update the inventory and maintain a proper recording system.
• Ensure confidentiality of all office records
• Ensure the security of hard copy files and back-ups of soft copies of office documents.
• Collect and verify timesheets or attendance records of employee and workers and prepare the summary report.
• Ensure all the registrations of the organization are up to date.
• Coordinate and assist in the organization of events, workshops, and meetings.
• Provide admin/finance/logistic support as and when required.

Required Knowledge, Skill and Abilities:

• Strong organization, communication, and coordination skills.
• Strong leadership skills.
• Excellent skills in Documentation and Reporting to the concerned department.
• Advanced knowledge and skill with MS Office Package, especially MS Word and MS Excel.
• Able to work effectively and efficiently under pressure.
• Able to accomplish quality work within strict deadlines.
• Flexible and able to multitask on several different aspects of the Company.
• Good understanding of the Tax system in Nepal.
• Excellent knowledge of accounting and Bookkeeping.

Job Specification:

• Minimum Bachelor’s Degree in Account /Finance with a minimum of 1 year of experience
• Salary: Negotiable as per competence and experience

Application Instruction:

Interested candidates with the above-mentioned criteria are encouraged to send their updated CV with a cover letter (at least two references with expected salary) and mentioning the applied position in the subject and email:

To: vacancy@theorganicvalley.com

Apply before 22nd Aug, 2025