Expression of Interest to Produce a Video Documentary

Terms of Reference to Produce a Documentary

World Child Cancer has been implementing a project named “Improving paediatric oncology outcomes in Nepal” in collaboration with Ramesh Gupta Memorial Trust, Together Against Childhood Cancer, and Kanti Children’s Hospital in Nepal, financed by the UK government. The project’s main objectives are to improve the survival rates for children with cancer, increase public and professional awareness of childhood cancer, the establishment of Shared Care Centres (SCC), provide specialized training to health personnel, and provide support for patients and families.

Nepal's economy has been underperforming for several years due to an unstable government, poor infrastructure, and specialized manpower.  Unlike other South Asian countries, Nepal’s GDP is around $1200 which is significantly lower. Due to its poor health structure, and the priority of the government, tentatively 1,500 Nepali children suffer from cancer per annum. Moreover, about 40% of children get access to specialist treatment centres, while others fail to reach those centres due to geographical distance or avoid treatment at all due to the unaffordability of the treatment expenses. These factors normally lead to an increase in child mortality, which could have been easily avoided. 

To improve the paediatric outcomes in Nepal, Foreign, Commonwealth and Development Office (FCDO) of the UK financed World Child Cancer in late 2020. Under the project, i) healthcare professionals received various trainings, ii) families received financial support as well as counseling, iii) Awareness among common people regarding childhood cancer has been raised, and iv) Two Shared Care Centres have been established in Koshi and Gandaki Province.

• World Child Cancer

World Child Cancer is a UK-based international children’s charity with a mission to improve early diagnosis through training and awareness, treatment, and support for children with cancer, and their families, in low and middle-income countries around the world.

• Scope of Work

Under the supervision of the World Child Cancer team, the Service Provider will prepare an 8-10 minute (flexible) high-quality documentary addressing: i) The socio-economic impacts of Childhood Cancer, ii) capturing the project’s key results, successes, and challenges, best practices and lessons learned from the interventions, iii)The video will serve as a tool to publicize the work of World Child Cancer and its partners, serve as evidence of the joint initiative, and serve as an advocacy tool to lobby for further support. iv) The video will feature several personal stories of beneficiaries, interviews of representatives from World Child Cancer key strategic partners, as well as indirect beneficiaries from selected sites. The work will require travel to some hospitals within/outside Kathmandu whereby a WCC representative will travel with a consultant to the various sites.

Specific tasks for the Service Provider

Under the direct supervision of the WCC, the service provider will be required to do the following:

- Develop a documentary film covering the childhood cancer scenario in Nepal.

- Interview selected beneficiaries/Doctors/participants/stakeholders/WCC officials and others if necessary.

- Visit some selected hospitals and/or beneficiaries who have been impacted by the project.

- Develop the documentary script and storyboard to be used in the film.

- Perform appropriate video filming and shoot interviews with the projects’ beneficiaries and stakeholders.

- Present a draft documentary and a programme booklet to WCC for comments on contents.

- Produce one final documentary film in a portable drive of 8-10 Minutes duration.  

- Submit a storyboard and script for the documentary to WCC for approval before filming.

- Present draft documentary and document for booklet to WCC at the end of the field mission and incorporation of comments.

- Produce an edited Video Recording of the scenarios captured and the footage of the recorded stories.

- Present a complete 8-10 Minutes documentary film version, and hand over master copies of each version to WCC.

The service provider will be required to have the following:

More than 3 years experience working in a similar field.

- Extensive experience in producing development work-related documents for publication and documentaries for international organizations to reach both local and international audiences.

- Experience in working with national and other international organizations.

- Excellent technical capacities (state-of-the-art filming equipment preferably High Definition) to ensure smooth and high-quality production.

The assignment is expected to take a maximum of 4 weeks from the date of signing the contract.

All information pertaining to this project (documentary, audio, digital, cyber, project documents, etc.) belonging to the client, which the service provider may come into contact within the performance of his/her, duties under this consultancy shall remain the property of the WCC who shall have exclusive rights over their use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in whatever form without written permission of WCC.

• Contractual arrangements and supervision

The service will be hired under WCC terms of the contract to deliver the above outputs within the agreed time frame. WCC as the client shall provide necessary support to the service provider to execute the assignment during the duration of the consultancy. These shall include i) Access to relevant project documents necessary for the execution of the duties under this consultancy; and ii) Contact details of relevant people to be interviewed.

• Equipment for the Assignment

No equipment will be purchased or provided by the WCC. Any equipment needed to complete this assignment will be provided by the service provider.

• - The Service provider's payment shall be based on the financial proposal developed for this consultancy.

  - The tentative budget to produce the documentary is around Nrs. 500,000, inclusive of applicable government taxes.

  - Payment shall be made in three installments: i) 40% down payment upon submission of an inception report acceptable to the client, ii) 40% upon submission of an acceptable draft film documentary, and iii) 20% final payment upon submission of the final outputs, incorporating suggestions and recommendations from WCC.

•  

Applicants are required to submit the following documents to samrat.rayamajhi@worldchildcancer.org by the deadline of

3^rd September 2023 with the subject line: ‘WCC documentary’

Applicants are required to submit the following:

- A Technical Proposal: Letter of Interest, stating why you consider your service suitable for the assignment and a brief methodology on the approach and implementation of the assignment.

- Personal CVs of technical personnel proposed for this project highlighting qualifications and experience in similar projects.

- Work references - contact details (e-mail addresses) of referees (firms for whom you’ve produced similar assignments);

- Financial proposal indicating consultancy fee and a breakdown of expenses (unit price together with any other expenses) related to the assignment; and

- Sample work (at least one) previously done for other clients (Uploaded or video link).