DOCUMENTATION AND MEAL OFFICER

JOB DESCRIPTION OF DOCUMENTATION AND MEAL OFFICER

Reports To: Project Manager

Location: Gandaki Province-Pokhara Based

Duration: Fulltime

KOSHISH, National Mental Health Self-Help Organization, established in 2008, is breaking the silence and amplifying voices of persons with mental health condition and psychosocial disability for inclusion of mental health and psychosocial support (MHPSS) within and beyond the health system. KOSHISH promotes self-advocacy in the spirit of “NOTHING ABOUT US WITHOUT US.”

KOSHISH in partnership with CBM global is implementing the “Promoting Mental Health and Suicide Prevention” project with the overall objective to contribute to an inclusive environment where persons with psychosocial disabilities and other underrepresented/ disadvantaged groups enjoy their rights in Gandaki Province in the districts of Kaski, Lamjung and Gorkha from 2024-2027.

Job Overview and Core Purpose:

The Documentation And Meal Officer will play a pivotal role in ensuring the effective assessment, monitoring, and evaluation of KOSHISH programs and projects as a team member. S/he will contribute significantly to the organization's growth and impact by designing and implementing monitoring and evaluation frameworks, conducting regular assessments, provide technical input for the project team and generating valuable insights/ learning to enhance its interventions and initiatives.

Duties and Responsibilities:

Support for Official MIS

• Provide technical input for defining organizational data needs
• Support the consultant to finalize Official MIS at each phase of the development
• Capacity building of the staff on reporting in Official MIS

Performance Monitoring/ Tracking and Evaluation

• Develop M&E Framework for the organization and projects and implement them with the project team
• Develop work plan (DIP, PIP) in accordance to project activities and ensure its timely implementation along with project team.
• Develop various tools for tracking changes including Indicator tracking sheet, M&E plans, monitoring checklists and other tools as per the requirements of the existing projects
• Regular Data collection, collation, storage, analysis,
• Tracking and reporting of progress on a monthly, quarterly, semi-annual, and annual basis against performance indicators
• Database management, of the project beneficiaries/stakeholders with disaggregation in line with organizational requirements
• Periodic field visit for field monitoring and technical input for the project team
• Develop TOR for project evaluation and provide critical input on evaluation reports
• Develop action plans to implement key recommendations

Quality Assurance

• Preparation of quality benchmarking tools and use in field monitoring
• Conduct internal data quality assessment (assurance) as per the project requirements
• Ensure the consistency and quality aspects of the data generated in the projects/programs
• Organize orientation and technical support to project teams on collection of data, maintaining database, analysis, and reporting.
• Carry out quarterly, semi-annual and annual review and regular impact assessment

Communication and Accountability

• Ensure that the yearly plans are smoothly implemented and feedback is shared with the project teams on a timely basis.
• Establish proper communication channel with project team/ beneficiaries/ stakeholders for capturing their input, suggestion and feedback
• Support communication team to prepare KOSHISH annual reports

Learning and Documentation

• Support in quality documentation, capture evidence, lessons learnt, good practices and case stories/ human interest stories of ongoing programs and projects in close coordination with communication and documentation unit and project teams and disseminate them in different platforms.
• Produce Periodic M&E reports highlighting key findings and recommendation
• Any other task as assigned by the organization.

Qualifications & Essential Qualities:

• Bachelor’s degree or higher in Development Studies, Social Work, Statistics, Research or equivalent
• At least 3 years work experience in the relevant field of monitoring and evaluation, program development, project management, and/ or research work with experience of designing log frame or RBM matrix.
• Good understanding and passionate about mental health and psychosocial disability issues
• Excellent writing skill in English and Nepali languages
• Excellent organizational skills and ability to meet deadlines under pressure.
• Excellent teamwork
• Dynamic, flexible and motivated to work for the cause.
• Willing to travel to project locations and other possible locations for project development.
• Strong negotiation and interpersonal skills
• Effective communication
• Demonstrated ability to compile and synthesize data and prepare reports

Salary: Negotiable as per competence and experience

• Interested candidates are requested to send their updated curriculum vitae and Cover letter including expected salary in PDF version via email at recruit@koshishnepal.org.
• Please clearly mark in the subject line as "Application for the post of Documentation And Meal Officer".

•        The application will be processed on a rolling basis and closed when the suitable candidates are selected. Only shortlisted candidates will be contacted for further process. Please clearly mention minimum three referees on your Curriculum Vitae. (including contact number, email id etc.)

Note:

1. Eligible candidates with disabilities, women and from the local area (Pokhara) are encouraged to apply.
2. KOSHISH reserves the right to accept or reject any or all applications without assigning any reason whatsoever.