Digital Library Assistant Clerk
Details / requirements:
Digital Library Assistant, Record Office, BGP CASUAL
British Gurkhas Nepal (BGN), UK Ministry of Defence
Ref No: 128: Issued date: 19 December 2025
Closing Date: 03 January 2026
Contents:
Location
About the job
Benefits
Things you need to know
Apply and further information
Location:
HQ BGN
British Gurkhas Pokhara
Nepal
No. of Vacancies: 1
Type of Post: Casual (Initially for 3 months with possibility of extension to 1 year depending on job requirement. The contract will be reviewed and renewed every 3 month)
About the job:
Introduction:
BGN Veteran Services’ mission is to deliver post-retirement, administrative services (administer pension payment: and update, maintain & safeguards of records) and provide welfare support on UK settlement related matters to Gurkhas veteran and their eligible dependants in order to fulfil BGN tasks.
The job holder supports the Records Office mission below by assisting the Office Manager. “Records Office is to accurately, securely, legally and effectively process and maintain over 38000 records (physical and electronic) of Ex-Gurkha community on Gurkha Pension Scheme in order to provide them with post-retirement administrative and welfare services.”
In BGN we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work.
We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train, and promote people based on merit and inspire to create an inclusive workplace free of discrimination. We also offer flexible working arrangements such as flexitime; job share and compressed hours.
All job adverts in BGN are subject to fair and open competition.
This position is advertised at 37 hours per week.
Job description/Responsibilities:
Help Office Manager with the day-to-day digitisation and library management including control of movement/accounting of personal documents and maintain and arrange for necessary repairs of the files.
Digitise archive documents using digital scanning equipment in accordance with BGN Digitisation Guidelines.
Ensure processed files are correctly scanned, colour corrected and enhanced.
Attach accurate and detailed metadata to files.
Quality check and upload scanned files on to Electronic Document Management System.
Organise and maintain a digitation database.
Collect and return archive materials to and from storage.
Replace cover of old files with new ones, label and re-index them in numerical order.
Check, input, maintain and retrieve information to/from the spread sheet provided and ex-servicemen’s files.
Ensure the safe and appropriate handling & care of archived files.
Be responsible for ensuring organisational Health and Safety procedures and good practice to maintain security of facilities and the health and safety of self and colleagues.
Assist with the database updating activities and basic research enquiries under the supervision of more senior members of staff.
Any other tasks commensurate with the grade.
Maintain High Standard of Data Protection (a must).
You will be an individual with energy, enthusiasm and experience who will relish the opportunity of working in BGN and thrive in a challenging environment. Digitisation & Library Assistant Clerk follows the instruction given by the Line Manager adhere to Job Description for guidance and contribute diligently towards the team. Must be able to demonstrate the Behaviours which is available as a link below.
Success Profiles(click here to learn about Behaviours required for this job)
Work Experience:
Experience in related field is preferable for this role to deliver the job responsibility effectively and efficiently
Qualification:
Academic – Higher Secondary Education (+2/HSEB)
Technical – Familiar with Microsoft suites application ( eg: Word, Excel and Outlook)
English – Good Written and Spoken
Nepali – Good Written and Spoken
There will be a written test that will include (English/Nepali including translation) and IT test to assess the suitability of the candidates for the role.
Behaviours:
We'll assess you against these behaviours during the selection process: Click this link: Success Profiles
Managing a Quality Service
Communicating and Influencing
Challenging and Improving
Working Together
Benefits& Working Environment:
Salary NPR 465.82 per hour
Duty hours: 37 hours a week
Things you need to know:
Security:
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Govt of Nepal Police Report for employment in Nepal.
Selection process details:
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.
We will assess you against these behaviours during the selection process:
• Success Profiles (please ensure you have read this and are well conversant to the behaviours asked for)
There will be a written test that will include (English/Nepali including translation) and IT test to assess the suitability of the candidates for the role.
Candidates will be required to provide Prior Employment details to include job history; qualification details and previous skills and experience using the BGN Application Form ONLY. NO CV’s to be attached.
Candidates will be required to provide a statement of suitability of no more than 250 words. Please provide experience relevant to the role.
Nationality requirements:
Open to Nepali nationals only.
Apply and further information:
Please use this Application Form.
Please include “Job Advert 128” in your subject line.
No CV and Certificates to be attached.
Fully Completed Application Forms are to be emailed to:
Bgn-CS-Hiring@mod.gov.uk
Incomplete Application Forms will not be looked at.
Selection will take place by the January 2026 at the British Gurkhas Nepal (BGN) Pokhara.
Applicants who influence or manipulate the selection/recruitment process in any form/way will disqualify for this job and future employment with BGN.
Contact point for applicants:
Email: Bgn-CS-Hiring@mod.gov.uk
Overview
| Category | Office Assistant |
| Openings | 1 |
| Salary | Rs. 465 / Hour |
| Position Type | Contract |
| Position Level | Junior Level |
| Experience | Please check vacancy details. |
| Education | Please check vacancy details |
| Posted Date | 19 Dec, 2025 |
| Apply Before | 03 Jan, 2026 |
| City | Pokhara |
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