Administrative Assistant

Pasang Lhamu Mountaineering Foundation (PLMF)

Shankha Park, Dhumbarahi, Ringroad

Estd.: 2059

Pasang Lhamu Mountaineering Foundation (PLMF), Shankha Park, Dhumbarahi, Ringroad, Kathmandu is seeking a qualified candidate for an Administrative Assistant position.

Position: Administrative Assistant

Location: Dhumbarahi, Shankapark, Kathmandu

Application Deadline: 7 March 2022

Type of contract: Local

Duration of Initial Contact: 1 Year

Salary: 2,01,600 Per Year including all allowances

Working hours: 48 Hours Per Week

Joining Date: As soon as possible

Education: Bachelors Degree in Social Work or related field

Background

Under the guidance and supervision of the Project Manager/Administrative Associate, the Administrative Assistant provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work.

The Administrative Assistant works in close collaboration with the Operations, Programme and projects staff in the PLMF.

The functions/duties/ key results of this job description are generic and not all duties are carried out by all Administrative Assistants. Some specialized functions can be implemented by Logistics Assistants.

Duties and Responsibilities

Key Skill: Reporting Skill, Operational Management Skill, Communication Skill, Marketing & PR Skill

Core Responsibilities:

• Office Daily Operations Works
• Day to Day Outdoor Work

Specific Duties and Responsibilities: 

The duties of this role are inclusive of, but not limited to the following: 

• Day to Day Outdoor Work 
• Maintain and Update the Daily Database, such as filing storage/update of supporters, stakeholders, visitors etc. 
• Responsible for all logistics of Office 
• Regular Daily Reporting 
• Organize office layout, staff meeting, taking notes, scheduling of meeting, communications, reporting and sharing reports, and milestone time frames.
• Create and maintain databases, including receiving registrations and managing databases 
• Process incoming and outgoing correspondence; 
• Answer calls and direct inquiries to the appropriate staff member; 
• Making copies and collating documents;
• Work on special projects as assigned. 

Other Specification:

• Excellent written and verbal communication skills
• Self-directed and able to work without supervision
• Experience with office management software like MS Office including design
• 2 Wheeler with License

Requirements: 

• This position requires multi-tasking skills and the ability to work independently and under pressure. Excellent interpersonal and communications skills are required. 
• Attention to detail is vital. 
• Demonstrated ability to shift direction in response to changing work situations is critical. 
• Proficiency with Microsoft Office Outlook, Word, and Excel is required. 
• The ideal candidate will have a minimum of one year of administrative and office experience supporting management in a fast-paced office environment. 

To Apply:  Please submit a cover letter, resume, and three references with phone numbers by March 7, 2022 5.00PM to sapana@pasanglhamu.org

NOTE: Only materials delivered by e-mail will be accepted. No telephone calls or personal office visits, please.