Administration Support Assistant
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
Details / requirements:
Job Title |
Administration Support Assistant |
Classification Level |
G5 |
Organizational Unit / Duty Station (Department / Zone Office / Delegation, etc) |
Shelter Cluster Nepal/ Kathmandu/ Support Services/Nepal Delegation |
Immediate Supervisor’s Title |
Shelter Cluster Support Services Coordinator |
Number of Technical reports (if applicable) |
None |
Number of Direct Reports (if applicable) |
1 |
Number of Indirect Reports (if applicable) |
N/A |
Organizational context (where the job is located in the Organization)
The Government of Nepal has declared a state of emergency and appealed for humanitarian assistance internationally. All humanitarian cluster have been activated to facilitate the coordination of the international humanitarian response.
The government lead agency for the shelter cluster in Nepal is the Department of Urban Development and Building Construction (DUDBC). The International Federation of Red Cross and Red Crescent Societies (IFRC) together with the NRCS are the shelter lead agency on behalf of the national and international humanitarian partners. IFRC has deployed a Shelter Coordination Team to work with NRCS, the government and humanitarian shelter agencies in facilitating and coordinating the shelter response. The Shelter Cluster Admin Assistant will be exclusively dedicated to the task of supporting shelter cluster support services coordinator and will work closely with the shelter cluster team in Nepal providing support on cluster coordination administration support, logistics, fleet support and any other assignment as advised by the shelter cluster support services coordinator. |
Job purpose
The Administration assistant will support in performing day to day administrative functions to facilitate and contribute to the smooth and efficient Administrative functions of the Shelter Cluster team in Nepal. The assistant aids the support services coordinator and the team with the Admin, HR, Procurement, Fleet, and Security tasks. S/He will work in conjunction with Finance and other support service staff to ensure adequate support to programs, partners, and employees. The position is for the period of 5 months with possible extension. Although this position is focused on providing support through the Earthquake Operation Unit and IFRC in the area of Support Service, the incumbent is considered an integral part of the support system of Nepal Red Cross Society both in the assigned sector as well as the overall capacity building of the National Society. As such it is expected that the incumbent works cooperatively with NRCS when called upon to support.
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Job duties and responsibilities
Confidentiality Agreement
Administration Support Assistant must maintain a moral confidentiality agreement to the International Federation, not disclosing or spreading of information shared by an individual participant in confidence concerning his/hers experiences or other sensitive information.
Administration Support Assistant is also in charge of organizing the archives of all recorded reports and documents and will treat them as confidential material, not for spreading beyond the target audience, being the management of Nepal Delegation.
Should there be a breach in this confidentiality; the employer reserves the right to terminate the contract with immediate effect.
Exception of the rule: If the information received reveal that the delegate/staff comes to seriously harm, that should be noticed to the line manager whose responsibility is to act accordingly to the Federation Statutes regarding supporting vulnerable people.
Duties applicable to all staff
1. |
Actively work towards the achievement of The Shelter Cluster Roles. |
2. |
Abide by and work in accordance with the Red Cross and Red Crescent principles. |
3. |
Perform any other work related duties and responsibilities that may be assigned by the line manager. |
Position Requirements
Education |
Required |
Preferred |
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Higher Secondary education in Management (+2) or equivalent qualification |
X |
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Experience |
|
Required |
Preferred |
Experience of working for the Red Cross/Red Crescent |
X |
|
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Two (2) years of demonstrated experience in office management, logistical coordination, administration or other related work experiences. |
|
X |
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Experience in humanitarian relief and emergency response setting |
|
X |
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Work well in a team environment, able to work effectively with cooperative groups, donors, project staff, and other beneficiaries. |
X |
|
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Knowledge and Skills |
Required |
Preferred |
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High level of interpersonal and communication skills. |
X |
|
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Ability to work under pressure, flexibility |
X |
|
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Computer Skills (Windows, Excel, Word Processing) |
X |
|
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Demonstrated Leadership, organizational and analytical skills, rigor and ability to prioritize goals. |
|
X |
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Languages |
Required |
Preferred |
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English and Nepalese |
X |
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Other language |
|
X |
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Competencies (to be filled in by HR) |
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Accountability Integrity Building Trust Team Work Communication |
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Overview
Category | Development / Administrative |
Openings | 1 |
Salary | Rs. 0 / Hour |
Experience | 1+ years |
Education | Intermediate (10+2) |
Posted Date | 03 Aug, 2015 |
Apply Before | 10 Aug, 2015 |
City | Kathmandu |