Senior Programme Assistant

The International Organization for Migration is seeking qualified Nepali Nationals for the following position based in Sindhupalchowk (Chautara) and Gorkha

Vacancy Notice No: VN#NP/48/15

Position Title:Senior Programme Assistant- 2 positions

Classification:SAI, 3 months with possibility of extension, ungraded (equivalent to Grade – 6)

In response to the major humanitarian crisis caused by an earthquake in Nepal, IOM is mobilizing staff to assist the people and authorities of affected areas.

GENERAL FUNCTIONS:

• Under the direct supervision of the Head of Hub, and in coordination with relevant project staff, the successful candidate will assist the Head of Hub to oversee the day to day operations of IOM programmes and to ensure the efficiency and functionality of IOM programme support sectors including finance and administration, reporting, transport and logistics, and monitoring and evaluation, in line with IOM Mission guidelines.

MAJOR DUTIES AND RESPONSIBILITIES:

• Assist the Head of Hub to direct the operational, human resources, administrative, budgetary and financial activities of the hub in line with IOM’s rules and procedures, and in close coordination with head office (IOM Kathmandu).
• Report regularly to Kathmandu on operations, ensuring reliable channels and mechanisms of communication with head hub and compliance of reporting by each of the IOM programmes represented within the Hub.
• Conduct daily/weekly coordination meetings with all IOM projects present inside the Hub to ensure that programmes are harmonized, fully interlinked, and in-line with donor outlined goals and objectives, as well as IOM mandate and strategic framework. This particularly relates to fulfilling goals related to the targeting of specific populations, and gathering disaggregated data required by the donor, particularly relating to prioritization of vulnerable groups and /or regional areas.
• Ensure efficiency in the delivery of services of IOM projects and accuracy in immediate reporting required to IOM Kathmandu, particularly with regards to Shelter/NFI pipeline, CCCM, Debris Removal and other sector functions for which IOM is responsible.
• Assist in the development of a monitoring and evaluation framework for IOM programmes and ensure that IOM targets are met.
• In coordination with the Head of Hub, represent IOM as necessary at inter-agency cluster meetings and with humanitarian and early recovery stakeholders.
• Keep abreast of all interagency assessments, reports, and other relevant material and ensure programmatic staff are well-informed of their operating environment.
• Identify any weakness in programmatic delivery, or constraints in the operational environment, and ensure these are address in the Hub in coordination with the Head of Hub and IOM Kathmandu.
• Perform any other duties assigned by the Head of Hub or Kathmandu.

REQUIRED QUALIFICATIONS AND COMPETENCIES:

• Bachelor Degree is required.
• Six years of experience in humanitarian/development programmes.
• Work experience in challenging environments and operational activities in post-disaster areas.
• Ability to work under extreme pressure in difficult conditions while maintaining security awareness.
• Flexibility and focus on processes and their improvements.
• Excellent communication and interpersonal skills.
• Writing skills and experience producing meeting minutes and reports, and drafting official letters. 
• Good computer skills, knowledge of MS Office applications. 
• Experience managing a team.
• Ability to be an effective communicator, team player.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Stamina, determination, commitment and adaptability in the workplace are required.  
• Languages: Fluency in Nepali and English, including excellent English writing skills. 
• Languages: Thorough knowledge of Nepali and English.

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to iomnepaljobs@iom.int by 24 May 2015. Only short listed candidates will be called for interview.