Funding Officer and Country Manager– Nepal
DanChurchAid is an independent and humanitarian Danish organisation with a vision of a world without hunger, poverty and oppression, in which popular and political powers constantly work strongly and actively for a just and sustainable distribution and use of the earth’s resources. We have been supporting development work in Nepal since the 1980s. We focus on Fight extreme inequality, Save lives, Build resilient communities and Climate change to improve the life of the most marginalized communities in some of the most remote and vulnerable regions of Nepal, through a rights-based approach.
Details / requirements:
DanChurchAid (DCA) is a faith-based, non-missionary organization. We work for the poor, vulnerable and socially excluded communities and believe in life before death. Our everyday work with development and relief aid strives to help the oppressed, neglected and marginalized groups in our focus countries in Asia, the Middle East, Africa and Latin America to strengthen their possibilities of a life in dignity. In Nepal, Bangladesh and India, we are involved in several thematic areas with our work focusing on resilient livelihood, active citizenship and migrants’ rights, among others.
The South Asia Regional team is looking for a well qualified person to be responsible for taking the lead for our funding work in Nepal.
In Nepal, Bangladesh and India, we are involved in several thematic areas with our work focusing on disaster risk reduction and climate change, resilient livelihoods and food security, active citizenship and migrants’ rights and humanitarian and emergency response, among other projects.
Job Title: Funding Officer and Country Manager– Nepal (FuO/CM - Nepal)
Working hours per week: 40 hours per week
Contract period: 2 years renewal basis
Organisational units: Funding Team, Country Team, Global Funding Unit (GFU) and Management Team (MT)
Manager: Regional Representative (RR)
Staff manager for: N/A
Location: DCA South Asia Regional Office (DCA – SARO), Kathmandu
Last revision: July 2014
This position will be part of the regional Management Team and will be responsible for contributing to the implementation of the funding team mandate and helping in the coordination of fundraising efforts for DCA programs in Nepal.
This position also involves will also be responsible for ensuring the implementation of the country team mandate which includes adherence to all legal compliances with various government authorities, office management and safety/ security of staff of the DCA country office in Nepal.
Purpose of the job (brief):
The Funding Officer and Country Manager - Nepal, based at DCA’s regional office- Kathmandu, Nepal, will refer to the Regional Representative (RR) of DCA also based there. As FuO, s/he will be responsible for contributing to the implementation of the funding team mandate, DCA SARO fundraising strategy and helping in the co-ordination of fundraising efforts for DCA programs in Nepal. CM-Nepal will be responsible for ensuring the implementation of the country team mandate which includes adherence to all legal compliances with various government authorities, as well as the safety/ security of staff and visitors.
CM - Nepal will be part of the SARO Management Team (MT) and work in close cooperation with the program, finance, and procurement teams and partners for fund-raising and project cycle management of all back-donor (other than DANIDA) funded projects in the region, with special focus on Nepal . CM – Nepal will be technically supervised and supported by the Global Funding Unit (GFU), Copenhagen for fund raising and ensuring donor compliances.
Definitions:
Overall responsibility (OR): Responsible for the overall decisions. Implementation of the task is fully or partly delegated to one or several colleagues.
Main responsibility (MR): Responsible for implementation of the task.
Joint responsibility (JR): Responsible for implementation task in cooperation with others
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Main Tasks |
Short description |
OR/MR/JR |
Estimated time (%) |
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Fund raising and project cycle Management of all back-donor funded projects 70% |
Planning On basis of needs and capacities of programmes and partners, and in line with DCA SARO Funding Strategy and together with SARO teams to draw up an annual funding plan of action across various programs under SARO at the beginning of the year |
OR |
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Develop and regularly update data bank/Project data Sheet (PDS and V&P document of GFU & SARO) on submitted, running and proposed back-donor funded projects for Nepal |
MR |
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Provide technical assistance for registration of all potential back-donor partners in the Europe Aid system- PADOR |
MR |
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Explore and facilitate development of consortium of relevant INGOs, UN agencies and ACT members, including support for joint-projects with potential stakeholders to optimise opportunities for back- donor fund raising wherever appropriate |
JR |
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Develop and update fund raising strategies for SARO in close collaboration with SARO Funding team and other teams, GFU and RR |
JR |
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Represent/Participate in various strategic meetings, consultations and trainings related to fund raising and GFU organized by external stakeholders, donors and GFU HQ. |
JR |
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Exploring donors Maintain close relationships with donors; explore new donors (in-cluding Trust Funds,Corporates, Foundations etc) and establish contact/relationships with them; identifying their calls for proposals that fit with DCA program types and facilitate initial discussion on the calls with programme, finance, procurement and RR |
MR |
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Project design and concept write up Facilitate & coordinate development (including project design workshop) and writing of concept notes in line with the donor call priorities as well as respective DCA programme types together with respective Program Officers, members of other relevant SARO teams and partners ensuring quality in line with GFU HQ guidelines and donor requirements |
MR |
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Full Proposal development and write up Facilitate & coordinate development (including full proposal development workshop) and writing of the full proposal in close collaboration with the partner as well as the relevant DCA SARO Teams ( program, finance, procurement) Global Funding Unit-HQ and the Regional Representative ensuring quality in line with GFU HQ guidelines and donor requirements |
MR |
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Support for implementation Facilitate kick-off workshops for approved back-donor funded projects along with the respective Program Officer as well as regional finance and procurement officers |
JR |
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Capacity building and training of partners to meet donor requirements relating to proposal development, donor contractual obligations, reporting |
JR |
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Participate in organisational assessments of potential partners in Nepal to determine their capacity for handling back donor funding |
JR |
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Ensuring donor compliances In cooperation with the program, finance, procurement and communication officers ensure donor compliances of back donor funded projects and participate in reviews, monitoring and evaluations |
JR |
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Ensure proper communication with respective back-donors on their requirements under the contractual agreements relating to finance, procurements, visibility, reporting as well as their approval in case of any changes in the project design, action plans or finance. |
MR |
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Facilitate back-donor visits, monitoring teams and evaluations -Result Oriented Monitoring (ROM), audits, on-the-spot checks, donor evaluations, etc in collaboration with respective programme officers, procurement officers and finance team |
MR |
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Quality Assurance and submission of Donor reports After submission from programme team, ensure quality of reports to back donors together with GFU-HQ, submit to GFU and ensure they are uploaded in the relevant intranet folders |
MR |
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Coordination with Global Funding Unit Ensure close coordination for technical support with the Global Funding Unit and participate in regular Global Funding Unit online meetings, especially by sharing fundraising experiences from South Asia |
MR |
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As a Member of Funding Team 10% |
Intra and inter-team coordination Participate in implementation and review of Funding Team Mandate and DCA SARO funding team strategy and action plans, together with the Head of funding team and other members |
JR |
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Participate in regular team meetings for information sharing within the team; encourage cross-country (back-donor) project visits for mutual learning/capacity building in consultation with RR, facilitate sharing of responsibilities between team members (whenever required) |
JR |
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Represent/participate together with the respective CM in India or Bangladesh ( and in consultation or together with RR) in meetings, consultations with potential donors, back-donor in the region |
JR |
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Address issues of co-ordination or cooperation with all SARO teams in relation with the core Funding team mandate |
JR |
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Regularly compile overview for Nepal of on-going projects and upcoming calls/ planned submissions, analysis of achievements, trends, challenges, learnings as well as outcome of donor discussions for sharing within the funding team as well as with RR and other SARO teams, particularly the program team. |
MR |
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Lead on preparation of concept notes and proposals and PCM of back-donor projects (other than DANIDA) for Nepal and those of multi-country nature, in close collaboration with Funding team members, relevant SARO teams and the RR |
JR |
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Coordination with the Management Team Regular participation in MT meetings, present Nepal country & funding team updates and participate in decision making in MT meetings |
JR |
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As Country Manager – Nepal 20% |
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Government Liaison: Ensure govt. compliances related to DCA continuance in Nepal - registration, liaison with various government departments/ institutions like RBI, MHA, MEA, etc for necessary approvals with the support of the auditor, Head of Finance and RR |
JR |
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Assist RR and other team members in the Registration process for the Regional office in Nepal |
JR |
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Responsible for DCA Office contract, its renewal, in consultation with RR and other relevant Team heads |
JR |
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Facilitating (visa requirements) and organizing ( in coordination with POs) visits of RR, other expats to DCA office and programs in the country |
OR |
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Representation in Networks: Represent DCA as the Country Manager in various organizational meetings with stakeholders (donors, Govt,INGOs, UN and other CSO networks) in consultation with RR |
JR |
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Support and advise programme team on country context analysis, programme design, partners’ assessments, partners’ proposal review and feedback, funding and country related inputs to programme reports, evaluation reports and processes, partners platforms, national level advocacy works etc |
JR |
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Office Management:
Assures that DCA is meeting all legal requirements of registration in Nepal |
MR |
Head of Finance supports her/him in this process |
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Participate and contribute to Management Team and MT meetings/decisions and other team meetings in line with team mandate. Represent country related issues/needs in the MT for decision making |
JR |
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Support RR in various organizational requirements such as V&P update and reporting, annual reports, strategy development, various coordinations, reportings to HQ, updating country strategic plans |
JR |
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Security: Work as Security Focal Person for the country with the support of Nepal Office Manager - develop/review country security plan |
MR |
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Communication: Support Communications Officer in implementation of Regional Communications Strategy |
JR |
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Others: Ensure registration of own time in the relevant projects and programs in the Maconomy |
MR |
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Participate in various international technical support assignments, as agreed with RR |
JR |
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Key qualification and experience:
- Educational background / postgraduate degree in social sciences or similar relevant field
- At least 10 years of experience managing projects funded by international agencies (Europe Aid, ECHO, etc.) including fundraising and project cycle management
- Working experience with projects funded by European and other global back donors
Required Professional skills:
- Strong analytical and negotiations skills
- Strong coordination skills
- Ability and willingness to work in team
- Good writing skills in English and spoken skills in Nepali
- Good project management skills including using LFA and similar tool
- Experience from mobilizing private funds an advantage
- Good understanding of financial management.
- Experience in procurement and logistics is an advantage
- Experience from development or humanitarian aid sector an advantage
Personal qualifications needed in the position:
- Committed to rights based and gender sensitive work, pro-poor, committed and strong civil society organizations and social mobilization.
- Commitment to basic values and policies of DCA
- Work according to the objectives of DCA South Asia Program
- Able, willing and committed to work with people of different backgrounds
- Contribute constructively to a working environment based on mutual respect, trust and commitment
- Able to cope with stress and work under difficult circumstances
Commitments needed:
The employee agrees with the basic values, vision and mission of DCA and agrees to adhere to the policies of DCA annexed to the DCA South Asia Staff manual provided by the organization.
The position will be located in Kathmandu, Nepal and shall be paid under local national terms and conditions in accordance with existing salary scales and benefits.
Only applications consisting of motivation letter and resume will be considered. Please submit your application by uploading it by e-mail to dcasouthasia@dca.dk. Deadline for application is 3rd August 2014.
Only short-listed candidates will be contacted.
DCA is committed to promoting equal opportunities for women and men from different caste, ethnic and religious backgrounds and encourages candidates of diverse backgrounds to apply for all our positions. For further details about DCA visit our website www.danchurchaid.org.
FEMALE CANDIDATES ARE ENCOURAGED TO APPLY
Overview
| Category | Social Science |
| Openings | 1 |
| Experience | 10+ years |
| Education | Please check vacancy details |
| Posted Date | 22 Jul, 2014 |
| Apply Before | 03 Aug, 2014 |
| City | Kathmandu |
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