Finance Manager

POSITION TITLE: Finance Manager (National Staff)

LOCATION: Kathmandu, Nepal

GRADE / STEP: 8 

LINE MANAGER: Country Coordinator, DRC Country Office in Nepal

REFERENCE TO: Country Coordinator, DRC Country Office in Nepal

 PURPOSE STATEMENT

The Finance Manager in Danish Red Cross Country Office (DRC CO) is a direct manager for the DRC CO finance and admin/support staff and overall responsible for well-functioning of DRC CO finance and administration as well as supporting the Nepal Red Cross Society (NRCS) in financial management for the effective development of programmes and NRCS/DRC partnership. 

KEY RESPONSIBILITIESMAIN TASKS

Human Resource Management

• Direct line-manager for DRC CO Finance Officers and Admin Officer and overall manager for all support staff. 
• Responsible for supervision of staff performance and ensuring delegation of tasks and secure priority of tasks and time for the individual staff.
• Responsible for elaboration of job descriptions, contracts, salaries, insurance, official registrations, tax payments, leaves etc. in collaboration with the IFRC HR and DRC Country Coordinator.
• Employ local finance and admin/support staff as required. 
• Perform annual staff appraisals with the finance and administrative/support staff and develop a HR development plan for the finance and admin/support staff to be presented to the Country Coordinator. 
• Stay informed on and ensure DRC CO compliance with the government rules & regulations related to national and international staff (labour & tax laws, visa, stay permit etc.). 

Financial Management

Overall responsible for DRC CO meeting all DRC, donor and partners guidelines and requirements to financial management of DRC CO and programmes including:

• Ensure DRC financial policies and rules/Standard Operational Procedures are followed and the financial management within the DRC CO is legal (in line with government laws and regulations);
• Oversee the fund flow of the DRC CO and programmes in accordance with budgets, maintaining accounts and programme contracts/agreements;
• Ensure review, quality assurance and timely submission of all budgets, cash requests and financial reports produced by DRC CO. 
• Develop and oversee implementation of DRC CO budget. Ensure cost efficiency and correct allocation of shared costs to relevant programmes/budget lines; 
• Prepare budgets for proposals / new programmes;
• Review and post all transaction in the DRC CO accounting system. Become the super user of DRC CO accounting system and support DRC CO Finance Officers in using of system;
• Develop and supervise implementation of DRC CO internal control mechanisms and report back to management if any irregularity identified. Ensure that the DRC anti-corruption policy is implemented and understood and followed by all DRC funded staff in Country Office and NRCS;
• Manage audit process for programme financial and performance audits including tendering process for auditors and implementation of audit recommendations;
• Provide financial expert input to MoUs and other programme related documentation;
• Manage bank accounts required for the DRC CO/programmes including creation of new accounts and timely closure of accounts no longer required in line with DRC/IFRC processes;  
• Review and approve cash and bank payments and ensure the accuracy of physical cash balances. Co-sign for DRC bank accounts in Nepal;
• Prepare tax declarations and ensure timely submission of correct payments to the tax authority;
• Work closely with NRCS to ensure that DRC funds transferred to NRCS are used and accounted for in accordance with approved budgets and provisions outlined in the project documents;
• Pro-actively support NRCS in follow up to audit recommendations and overall development of financial management system and control mechanisms; 

Support DRC Regional Office in Anchor budget process and grant allocation.

Proactively contribute to financial development in DRC e.g. by participating in regional finance meetings physical and online.  

Administration

Develop and oversee implementation of relevant administrative procedures for the smooth management of the DRC CO including: 

• Ensure that all DRC CO obligations with respect to the contracts & project agreement concerning administrative procedures are properly carried out;
• Supervise procurement of goods and services following standard practices and keeping documentation to full audit trail standards;
• Supervise organising of DRC CO travels, field trips, meetings and visits to Nepal (visas, accommodation, transportation etc.);  
• Ensure effective administrative and logistics support to international staff (delegates and consultants);
• Overall responsible for proper fixed asset management (including fleet management);
• Ensure briefings and support to all staff on administrative and security issues;
• Overall responsible for finance and admin filing system and maintenance of DRC CO files. 

Coordination

Coordinate and collaborate with NRCS, IFRC and DRC CO and RO colleagues and pro-actively build excellent team working relationships.

Attend and actively participate in the staff meetings.   

Other

Observe all appropriate IFRC/DRC HR and security policies and guidelines, particularly with regards to security/safety and health/insurance. 

Any other relevant tasks assigned by DRC Country Coordinator. 

NON- GENERIC RESPONSIBILITIES 

Tasks specific to this position to be identified and agreed upon by the job holder and line-manager 

QUALFICATION 

Technical qualification

• Professional/academic qualification at Masters level or higher in finance and accounting 
• At least 5 years extensive experiences in a managerial role in finance and accounting
• Proven experience of development and managing of financial systems
• Solid experience in leading budgeting and financial planning 
• Solid experience in delivering consolidated financial reports with expenditures in several currencies
• Knowledge and experience of accounting software packages 
• Proven experience of managing and supporting finance and admin staff 
• Proven experience in general office management and administration including procurement and logistics 
• Knowledge and experience of EU and other major donors requirements is an advantage
• Experience in working in an international organisation 
• Excellent computer skills (MS Office package, Word, Excel, Presentation, database, Outlooks).
• Excellent written and verbal knowledge of English and Nepalese 

Persons specification

• Flexibility and motivation
• Ability to work in an organised and systematic manner
• Ability to work in demanding situations and sometimes under pressure and meet deadlines 
• Excellent analytical, team working and communication skills
• Excellent networking and facilitation skills
• Honest and reliable 

ADDITIONALLY 

The Finance Manager shall host/participate in national/international relevant workshops, courses, meetings, development forums, etc.