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Consultancy:Data Analysis of Vulnerability Capacity Assessment (VCA) data from OXFAM working VDCS in : Detail

Application Deadline

Sat, 14 Jan 2017

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  • Lalitpur

Detailed Job Description / Requirements

Terms of Reference


Data Analysis of VCA data from OXFAM working VDCS in 4 Earthquake affected Districts

(Gorkha, Dhading, Nuwakot, Sindhupalchok) 



1.    Assignment Title

Data analysis for VCA Data  of OXFAM

2.    Language of the Proposal


3.    Duration of the Assignment

52 days

4.    The number of copies to be submitted

1 Original Copy of Technical and Financial Proposal

5.    Proposal Submission Address

6.    Deadline for Submission of proposal


7.    Proposal Submission

Electronic Copy

8.    Evaluation Method

Technical and financial proposal

9.    Proposal should include

I.        Reports of previous similar experience

II.        Legal Documents of Organization/ Individual

III.        VAT Registration Document

IV.        Detailed proposal including work schedule and methodology

Background and Purpose of Assignment 

The 7.8 magnitude earthquake on 25 April 2015 and the strong aftershock on 12 May 2015 that struck Nepal has left a trail of destruction causing severe damage to houses and public infrastructure with thousands of casualties. Communities remain vulnerable after the earthquake. Many humanitarian organizations are now working in these communities in emergencies and still in recovery phase. Oxfam has been actively working in 7 of the 14 worst affected districts with emergency and recovery support. To identify the vulnerable groups, communities and real beneficiaries along with supporting local government agencies for development of LDRMP Vulnerability Capacity Assessment (VCA) data are collected. 

The data are collected using formatted tools by OXFAM Nepal team. Considering the future risk of disaster and existing vulnerability of community structure, infrastructure, people data’s are collected. These data needs to be analyzed in different aspects like climate change and disaster vulnerability, vulnerable population based on gender and Protection, and inclusiveness. Most of the data collected through VCA are qualitative that needs to be properly analyzed to get the need, concern and risk of the community. The data should be analyzed in such a way that this could help local government agencies for gender and DRR friendly planning and OXFAM Nepal to develop future strategy for development interventions.

For this purpose, Oxfam is seeking proposals from organization/Individuals with required technical experience in analyzing huge Data using modern software like R-analysis and python for micro level analysis of situation within limited time frame.  

Objective of the Assignment

To analyze huge amount of VCA Data to show the real scenario of communities in earthquake affected districts where OXFAM is working.  

Specific Objectives: 

  • To analyze the data with Gender, Climate change and Disaster vulnerability.
  • To prepare the LDRMP for each VDC  with the findings from VCA to tabulate and analyze both quantitative and qualitative data and develop one compiled report of the VCA findings with proper need, concerns of the community and recommendation 
  • Disseminate the findings of the VCA in each districts 

Scope of the Assignment 

The contracted organization/Individual should be able to analyze the available data with different variables related to Gender and protection, and CCA/DRR according to the requirements outlined in the objectives above and provide visual based timely reports. 

Oxfam will provide wholesome package to Consultant. Consultant should provide draft report with detail analysis in different aspects meeting above objectives. Initial draft printing cost with cost of consultant  should be arranged by consultant. 





3rd week of Jan 17

Consultant firm hired

Understanding on budget and MoU signed

Field team formation

Field plan developed and coordination with the respective district’s DRR officers

Sher Bahadur Raule, consultant firm, DRR officers

1st -3nd week of Febnd-3rd week of Jan 17

Data analysis and LDRMP formation

Data compilation and report of each district generated

Report sharing with OXFAM

Consultant, Sher Bahadur Raule, Bhawana Subedi, Sunita Maharjan

4th week of Feb 17

Comment integration and finalization of the district reports

Final report developed with key findings and recommendation for gender and DRR


1st week of March 17

Presentation of the findings shared in Kathmandu OXFAM humanitarian office



Budget Breakdown

Programme activities


No. of units

No. of Times

 Unit rate

Total NPR

Total GBP

(in NPR)








Remuration to the team leader







Remuration to the consultants














Stationary + photocopy







Travel to the districts







local travel in Ktm







Accommodation/ lead consultant














Perdiem (food/snacks)







Report generation







other cost ( if any)














Payment Method

The consultant will receive 30% of total amount after signing the contract agreement. Rest 70% amount will be paid after submitting the final report to OXFAM. 


The detailed methodology and work plan for executing deliverables need to be mentioned in the technical proposal. Perceived risks and associated contingency planning should also be mentioned.  

Selection Criteria / Competencies 

  • The organization/individual must have demonstrated technical expertise and capabilities in analyzing huge data.
  •  The applicant organization/individual must prove to have qualified human resource and the ability to analyze data in CCA/DRR aspect from gender perspective and analyze the gender and protection data as well. 
  •  They must have proven experience in working with technology for analysis information/data’s and producing visual reports apart from using standard statistical tools. 

Competencies required

  • Sufficient number of technical staff/resource
  • Previous experience of working with DRR and Gender related huge data
  • Good analytical and report writing skills. 

Application process

Applications should be submitted by Jan 13th 2017. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, those unable to meet these requirements will not be considered. Oxfam is an equal opportunity employer. 

Each application package should include the following: 

An application letter addressing the selection criteria and how the organization’s/Individual previous experience matches the requirements for analyzing huge data considering different aspects fulfilling above mention objectives. It should further confirm the availability of the technical team and the capacity to start with the assignment immediately. 

  • A brief on the proposed methodology, work plan and reporting system. 
  • A budget with breakdowns of different costs involved. 
  • A sample of recent similar assignment
  • Updated CVs of all technical members including relevant work experience and qualifications
  • Technical and Financial proposal 
  • Company registration certificate
  • VAT registration Document
  • Latest TAX Clearances Certificate 


The consulting firm should submit a proposal to Oxfam including relevant work experience and qualifications by January 13, 2017 via mail to, clearly mentioning the title of assignment in the subject line with above mentioned Documents. 


Oxfam reserves the right to alter the dates of the timetable. 

Oxfam may cancel or postpone the Call for Proposal but notice will be provided to bidder. 

Oxfam does not bind itself to accept the lowest or any Call for Proposal.

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